Cranfield Facilities - Team Leader/Manager Spot Check

Maintenance Team Safety Inspection

• Work Order Number

• Conducted on

  Date
• Location
  Address

• Personnel

• Prepared by

• Add signature

  Sign

• Are changes required to Risk Assessments?

• Take Photograph of the area

  Media

Documentation

• Do all operatives have access to the relevant Risk Assessments and COSHH Assessments?

  YES

  NO

  N/A

• Are the Health, Safety and Environmental risks of this work covered by the Estates Dynamic Risk Assessment or other specific Risk Assessments and are all the control measures in place?

  YES

  NO

  N/A

• Is the task considerably different to what was expected by the Work Order?

  DIfferent

  As Described

• Are additional Controls required and are they in place?

  In Place

  Not In Place

• STOP THE TASK AND RE-ASSESS

People

• Have all the operatives been trained in the equipment/plant they are using?

  YES

  NO

  N/A

• Do the operatives have the right plant/equipment for the task to be carried out?

  YES

  NO

  N/A

• Is mobile electrical equipment being used?

  YES

  NO

• Is the equipment 110 Volt?

  YES

  NO

  N/A

• Does the equipment have an in date PAT label?

  YES

  NO

  N/A

• If the operatives are working in the vicinity of underground/overhead services, are necessary Control Measures in place?

  YES

  NO

  N/A

Access Equipment

• Does the work involve access equipment

  YES

  NO

STEPLADDERS

• INSPECTING ITEMS RELATED TO THIS SECTION?

  YES

  NO

• Does the task have to be completed at Height?

  YES

  NO

  N/A

• Are steps suitable for the task?

  YES

  NO

  N/A

• Do the steps have valid in date Scafftag?

  YES

  NO

  N/A

• Has the operator had relevant training in correct use?

  YES

  NO

  N/A

• Do operatives have ready access to the relavent Risk Assessment or Operating Procedures for using Step Ladders

  YES

  NO

  N/A

• Are SWPs being followed?

  YES

  NO

  N/A

• Are the steps Class 1 - industrial or Class 2 - Trade?

  YES

  NO

  N/A

• Have the steps been inspected before use?

  YES

  NO

  N/A

• Ensure non-conducting steps are used near electrical plant

  YES

  NO

  N/A

• Are the steps on a firm base?

  YES

  NO

  N/A

• Is the operator aware never to stand on the top step of stepladders?

  YES

  NO

  N/A

• When required does the operative know to obtain a second man to foot or use anti slip device?

  YES

  NO

  N/A

MOBILE LADDERS

• INSPECTING ITEMES RELATED TO THIS SECTION?

  YES

  NO

• Does the task have to be completed at Height?

  YES

  NO

  N/A

• Is a ladder the most suitable equipment to use for the task?

  YES

  NO

  N/A

• Does the ladder have a valid in date Scafftag?

  YES

  NO

  N/A

• Has the operator had relevant training in correct use?

  YES

  NO

  N/A

• Do operatives have ready access to the relavent Risk Assessment or Operating Procedures for using Ladders

  YES

  NO

  N/A

• Are Risk Assessments and Operating Procedures being followed?

  YES

  NO

  N/A

• Is the ladder Class 1 - industrial or Class 2 - Trade?

  YES

  NO

  N/A

• Have the steps been inspected before use?

  YES

  NO

  N/A

• Ensure non-conducting steps are used near electrical plant

  YES

  NO

  N/A

• Are the steps on a firm base?

  YES

  NO

  N/A

• Can the operative maintain 3 points of contact at all times?<br>NOTE. Ladders should only be used as access equipment not as a Working Platform

  YES

  NO

  N/A

• Are items carried limited to 10kgs?<br><br>NOTE: TOOLS MUST ONLY BE CARRIED IN TOOL BELTS

  YES

  NO

  N/A

• Is the use of ladders limited to tasks of less than 30 minutes?

  YES

  NO

  N/A

• Has the area below been cordoned off or guarded/protected to prevent others knocking the ladder or being struck by falling items?

  YES

  NO

  N/A

• Is the ladder set at the correct angle - 4 feet up for every 1 foot out?

  YES

  NO

  N/A

• Is the ladder secured at the top with rope or use of ladder stays?<br><br>Where this is not possible, a second man is to foot or use anti slip device!

  YES

  NO

  N/A

• Does the ladder extend 5 rungs past the landing, if used to step off?

  YES

  NO

  N/A

• Is the operator working safely ie avoiding over-reaching?

  YES

  NO

  N/A

• Is the operator avoiding Lone Working?

  YES

  NO

  N/A

• Other (please specify)

  Other Information

FIXED LADDERS

• INSPECTING ITEMS RELATED TO THIS SECTION?

  YES

  NO

• Has operative carried out visual check on condition?

  YES

  NO

  N/A

• Are vertical ladders hooped above 2 metres?

  YES

  NO

  N/A

• Has operative received relevant training in correct use?

  YES

  NO

  N/A

• Do operatives have ready access to the relavent Risk Assessment or Operating Procedures for using Fixed Ladders?

  YES

  NO

  N/A

• Are operatives following Risk Assessments or Operating Procedures?

  YES

  NO

  N/A

• Is all equipment winched up?

  YES

  NO

  N/A

• Are site conditions deemed safe?

  YES

  NO

  N/A

• Other (please specify)

  Safe

  At Risk

  N/A

MOBILE TOWER SCAFFOLD

• INSPECTING ITEMS RELATED TO THIS SECTION?

  YES

  NO

• Has the scaffold been erected by a competent trained person? - check In date PASMA

  YES

  NO

  N/A

• Do operatives have ready access to the relavent Risk Assessment or Operating Procedures for using Mobile Scaffold?

  YES

  NO

  N/A

• Are relavent Risk Assessment or Operating Procedures being followed?

  YES

  NO

  N/A

• Has the tower been erected in accordance with the manufacturers patent handbook?

  YES

  NO

  N/A

• Has the tower been inspected after erection? Is there a valid in-date signature?

  YES

  NO

  N/A

• Is tower clear of all services at height (at least 5m)?

  YES

  NO

  N/A

• Is tower only used when weather is fine?

  YES

  NO

  N/A

• Are outriggers fully extended and brakes applied?

  YES

  NO

  N/A

• Other (please specify)

  Safe

  At Risk

  N/A

SCAFFOLDS

• INSPECTING ITEMS RELATED TO THIS SECTION?

  YES

  NO

• Competent Person supervised Erection?

  YES

  NO

  N/A

• Tagged and inspected by Competent Person? Ensure records show that it has been inspected within 7 working days?

  YES

  NO

  N/A

• Do operatives have ready access to the relavent Risk Assessment or Operating Procedures for working on Scaffolding?

  YES

  NO

  N/A

• Are relavent Risk Assessment or Operating Procedures for working on Scaffolding being followed?

  YES

  NO

  N/A

• Base (sills/plates/jacks/casters - secured/level)

  YES

  NO

  N/A

• Scaffolding not accessed in high winds

  YES

  NO

  N/A

• Platforms (fully planked, secure/proper overhang, condition)

  YES

  NO

  N/A

• Access (ladder - attached/integrated in frame)

  YES

  NO

  N/A

• Secured to Structure/Outriggers in place

  YES

  NO

  N/A

• Guardrails, Toeboards, Personal Fall Prot.

  YES

  NO

  N/A

• Other (please specify)

  Safe

  At Risk

  N/A

MOBILE ELEVATED WORKING PLATFORM

• INSPECTING ITEMS RELATED TO THIS SECTION?

  YES

  NO

• Are operatives trained to operate MEWP - CITB/IPAF

  YES

  NO

  N/A

• Is MEWP within its LOLER compliance date?

  YES

  NO

  N/A

• Does the operative have access to the relavent Risk Assessment or Operating Procedures for working on MEWPs

  YES

  NO

  N/A

• Are relavent Risk Assessment or Operating Procedures for working on being followed?

  YES

  NO

  N/A

• Is machine stable?

  YES

  NO

  N/A

• Are outriggers or stabilisers used where necessary?

  YES

  NO

  N/A

• Are users wearing a full safety harness clipped the the machine?

  YES

  NO

  N/A

• Is load within the machines safe working load?

  YES

  NO

  N/A

• Does work stop if the wind speed or weather conditions deteriorate to an unacceptable level?

  YES

  NO

  N/A

• Are there at least 2 operatives at all time?

  YES

  NO

  N/A

• Are barriers provided around machine to prevent vehicle collisions?

  YES

  NO

  N/A

• IS THERE A RESCUE PLAN IN THE EVENT THAT AN OPERATIVE FALLS FROM THE CAGE?

  YES

  NO

  N/A

ROOF WORK

• Does the work involve Roof Work?

  YES

  NO

Flat Roof Guarded

• INSPECTING ITEMS RELATED TO THIS SECTION?

  YES

  NO

• Confirm that the Roof is load bearing and edge protection has been confirmed as safe?

  YES

  NO

  N/A

• Are the weather conditions suitable ie no high winds or other inclement weather which could jeopardise safe practice?

  YES

  NO

  N/A

• Is there sufficient light to start or continue with the job?

  YES

  NO

  N/A

• No loose items, loose items must be winched up if using ladders to gain access?

  YES

  NO

  N/A

• Is there a risk of items falling to a lower level?

  YES

  NO

  N/A

• Hard Hats to be worn?

  YES

  NO

  N/A

• Appropriate Signage in Place?

  YES

  NO

  N/A

FLAT ROOF UNGUARDED

• INSPECTING ITEMS RELATED TO THIS SECTION?

  YES

  NO

• If a MEWP can be used. Use it Instead. IF A MEWP CAN NOT BE USED THEN THE MAN SAFE SYSTEM MUST BE USED.

• Can the work be carried out from underneath using a MEWP without the need to stand on the roof?

  YES

  NO

• Is there a Man Safe system?

  YES

  NO

  N/A

• Does the Man Safe system have an in date inspection label attached?

  YES

  NO

  N/A

• Is the operative trained on the Man Safe system?

  YES

  NO

  N/A

• Are the harness and lanyards where applicable checked before use and in date with insurance inspection?

  YES

  NO

  N/A

• Does the lanyard stop the operative reaching the edge of the roof?

  YES

  NO

  N/A

• Confirm with Building Surveyor/Supervisor that Roof is load bearing and edge protection has been confirmed as safe?

  YES

  NO

  N/A

• Are the weather conditions suitable ie no high winds or other inclement weather which could jeopardise the safety personnel?

  YES

  NO

  N/A

• Is there sufficient light to start or continue with the job?

  YES

  NO

  N/A

• No loose items, loose items must be winched up not carried?

  YES

  NO

  N/A

• Is there a risk of items falling to a lower level?

  YES

  NO

• Affected area to be cordoned off?

  YES

  NO

  N/A

• Hard Hats to be Worn?

  YES

  NO

  N/A

• Appropriate Signage in Place?

  YES

  NO

  N/A

• IF ANY ITEMS ARE SHOWN AS RED, STOP WORK AND REASSESS TASK!

FLAT ROOF UNGUARDED - SHORT TIME PERIOD ONLY - SHORT TIME IS IDENTIFIED AS MINUTES< NOT HOURS. NO WORK IS TO AKE PLACE WITHIN 2 METRES OF THE EDGE

• Inspecting Items Related to this section?

  YES

  NO

• Confirm with Building Surveyor/Supervisor that Roof is Load bearing and edge protection has been confirmed as safe?

  YES

  NO

  N/A

• Are the weather conditions suitable ie no high winds or other inclement weather which could jeopardise the safety of personnel?

  YES

  NO

  N/A

• Is there sufficient light to start or continue with job?

  YES

  NO

  N/A

• Is there a risk of items falling to a lower level?

  YES

  NO

• Affected area to be cordoned off?

  YES

  NO

  N/A

• Hard Hats to be Worn?

  YES

  NO

  N/A

• Appropriate Signage in Place?

  YES

  NO

  N/A

Demarcation are for short work. If work is to be carried out, no closer that 2m from edge

• Is area Demarcated at least 2 metres from edge, demarcation area to be indicated by a continuous physical barrier?

  YES

  NO

  N/A

• Is work limited to this area ie from which nobody can fall?

  YES

  NO

  N/A

• Is the task subject to close supervision making sure nobody strays outside?

  YES

  NO

  N/A

ENVIRONMENTAL CONSIDERATIONS

• Are COSHH products being used?

  YES

  NO

• Do the operatives have access to COSHH assessment?

  YES

  NO

  N/A

• Are Operatives wearing protective equipment iaw COSHH Assessment?

  YES

  NO

  N/A

• Are weather and ground conditions increasing any risk on site?

  Safe

  At Risk

  N/A

SUMMARY

• Do you have any other health, safety or environmental concerns about the work you have been asked to carry out?

  Safe

  At Risk

  N/A

• Are any of the answers RED?

  YES

  NO

• What are the additional risks you have identified?

  Yes

  No

  N/A

• What measures are you planning on taking to control these risks?

  Yes

  No

  N/A

• How are you planning to do the work?

  Yes

  No

  N/A

• Have you resolved the issue(s) identified from this audit? Have you got everything you need, (the right people, right work equipment and materials) to do the job)

  YES

  NO

  N/A

• Brief all the team (who, what, when and how). List all the people below and continue working safely and effectively.

• IF CHANGES AE REQUIRED TO RISK ASSESSMENTS OR OPERATING PROCEDURES, COMPLETE SECTION ON FRONT PAGE BEFORE FORWARDING THE AUDIT

• Enter Auditor's Name and Signature.

  Sign