Information
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Head Office
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Gidea Park
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Conducted on
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Audited by
1. Work Environment
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1.1 Is the office warm enough, not too hot or cold ?
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1.2 Is there an adequate supply of fresh air, i.e. Not stuffy ?
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1.3 Is the office generally free from noise and odours ?
2. Lighting - General
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2.1 Are all lights working and covers clean ?
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2.2 Is there sufficient light to undertake the required tasks ?
3. Emergency
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3.1 All emergency exits clearly signed and working?
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3.2 I's there Emergency lighting for areas with no natural lighting ?
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3.3 Has the Emergency lighting been checked and all ok?
4. Floor Surfaces
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4.1 Are floor surfaces even and in good condition ?
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4.2 Is the area free from slip, trip or fall hazards ?
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4.3 Is the standard of housekeeping generally good ?
5. Doors
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5.1 Can doors be operated without excessive force ?
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5.2 Are Fire doors free from wedges or other devices to prop them open or blocked ?
6. Stairways
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6.1 Are all stairways Adequately lit ?
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6.2 Are stairways free from slip, trip and fall hazards ?
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6.3 Are there handrails fitted ?
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6.4 Are landings clear of obstructions ?
7. Storage Areas
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7.1 Floor - is it a non slip surface and free of objects ?
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7.2 Lighting - is it suitable to be able to see under shelves ?
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7.3 Is shelving straight and safe to use?
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7.4 Are the heaviest items stored between shoulder and hip height ?
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7.5 Are suitable step ladders / step stool available?
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7.6 Is the area free of rubbish and kept neat and tidy ?
8. Kitchens (If applicable)
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8.1 Is the area kept clean and tidy ?
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8.2 Are all pieces of equipment kept clean and in working order ?
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8.3 Are fridge temperatures checked regularly ?
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8.4 Is there a regular cleaning schedule / routine in place ?
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8.5 Are waste bins emptied regularly ?
9. Toilets/Washrooms
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9.1 Are all toilets kept clean and tidy?
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9.2 Is the lighting adequate ?
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9.3 Is the ventilation suitable and the toilets free from odours ?
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9.4 Is there suitable hand washing and drying facilities ?
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9.5 Are substances being stored appropriately to prevent environmentally damaging spills and as per COSHH assessments?
10. Fire Equipment/Evacuation
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10.1 Are all fire extinguishers free from obstructions ?
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10.2 Are extinguishers correctly marked for type(s) of fire to be fought ?
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10.3 Are extinguishers wall-mounted around waist height ?
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10.4 Are extinguisher seals all unbroken ?
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10.5 Are all detectors clear of obstructions ?
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10.6 Are all extinguishers tested within in the last twelve months ?
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10.7 Are all Fire blankets tested within the last twelve months ?
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10.8 Are all break-glass buttons clearly visible and unobstructed ?
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10.9 Are all evacuation routes clear and unobstructed ?
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10.10 Is there a site specific emergency plan in place?
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10.11 Is there a site specific fire risk assessment in place?
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10.12 Has there been a fire drill in the last 6 months?
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10.13 Is there adequate directional signage and exit signs?
11. Office Machines
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11.1 Are all office machines safely positioned and unlikely to fall ?
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11.2 Are all free form sharp edges ?
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11.3 Are all electrical supplies safe and without bare wires ?
12. Power Outlets, cords and boards
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12.1 Are extension leads used correctly and not overloaded ?
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12.2 Are no double adopters in use ?
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12.3 Are electric leads safely in place and not causing a trip hazard ?
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12.4 Are all computer leads kept neatly bundled ?
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12.5 Has all electrical equipment (extension cords, leads, outlets) been PAT tested within last 12 months ?
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12.6 Are residual current detectors (RCD's) in use on all electrical equipment ?
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12.7 Have weatherproof fittings been used in wet or outside areas ?
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12.8 Is good cable management observed?
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12.9 Electrical distribution board tested within the last 5 years?
13. Desks
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13.1 Are desks clear and uncluttered ?
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13.2 Are drawers kept closed when not in use to prevent a trip hazard ?
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13.3 Is the working height of desks comfortable ?
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13.4 Are desks positioned for easy access/good work posture ?
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13.5 Are document holders available for those who need them ?
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13.6 Are footrests available for those who need them ?
14. Chairs
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14.1 Are chairs height adjustable ?
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14.2 Do chairs have back adjustable ?
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14.3 Do all chairs have a star base for stability ?
15. Computers
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15.1 Are computers set up correctly for individual users requirements ?
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15.2 Laptops permanently being used?
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15.3 Are separate keyboards provided to laptop users ?
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15.4 Are laptops raised on stands to position the screen at the correct height for users ?
16. Filing Cabinets/Compactus
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16.1 Are filing cabinet and other cupboard drawers kept closed ?
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16.2 Is weight evenly distributed to prevent toppling ?
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16.3 Are cupboards and cabinets kept tidy with uncluttered tops ?
17. Environment
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17.1 Are there adequate provisions for recycling of materials i.e. paper + toner cartridge ?
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17.2 Has provision been made for energy and water conservation, e.g. Sensors on lighting, low volume flushing loos etc. ?
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17.3 Do Printers/Photocopiers default to Powersave mode ?
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17.4 Do waste tickets show segregated waste, correct waste code and destination?
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17.5 Waste carriers license. Is there a copy held on site and is it in date?
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17.6 Waste carriers environmental permit is there a copy on site?
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17.7 Is energy being used efficiently? (Lighting, equipment and heating turned off when not in use)
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17.8 Do vehicles on site show signs of oil leakage? (Potential ground and rain contamination)
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17.9 Has the Air Conditioning been leak tested / Serviced within the last 12 months?
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17.10 Is there an Asbestos Management survey available?
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17.11 Is hazardous waste being segregated for separate disposal with a separate consignment note? (Fridges, freezers, fluorescent tubes, waste substances marked hazardous containers and aerosols containing hazardous remnants)
18. Manual Handling
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18.1 Objects to be moved not too large, heavy, awkward etc?
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18.2 Mechanical aids in good condition and available i.e. trolleys?
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18.3 Is manual handling related risks controlled as per risk assessment?
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18.4 Have employees had Manual Handling training?
19. First Aid Kit
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19.1 Are first aid kits suitably located ?
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19.2 Are first aid kits suitably stocked ?
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19.3 Is all stock within date ?
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19.4 Is there a qualified first aides available ?
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19.5 Is there an accident book or other form of recording accidents in place?
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19.6 Are first aiders identified? (Signage / badges)
20. Documents
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20.1 Is Cumberland's waste carrier license still in date? (3 year expiry)
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20.2 Is Cumberland's waste exemption permits still in date? (3 year expiry)
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20.3 Has everyone on site been Inducted?
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20.4 Has the Induction register been completed?
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20.5 Is there a health and safety policy statement on display and current?
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20.6 Is there a health and safety Law poster displayed and completed?
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20.7 Is insurance documentation displayed and in date?
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20.8 Is the environment policy statement on display and current?
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20.9 Are Cumberland's waste exemptions in date? (U4, D6, S1, T6)
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20.10 Have all visitors signed in and out?
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20.11 Are there hard copies of COSHH assessments for substances available on site?
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20.12 Have all employees used the finger print scanner?
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20.13 Have all staff viewed the HSE handbook?
21.Additional Information
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Enter Comment:
Previous Audit closed out
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Enter Comment:
Sign off
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Auditor name
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Office Manager name
