Title Page

  • Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

Production Activities

  • Administration 5S - Is the office and kitchen areas clean and tidy at the start of shift?<br>(A visual inspection required and supportive comments and photos required if 'negative'

  • Have you conducted the daily staff toolbox meeting?

  • Have all follow up items from the toolbox been completed?

  • Summarise the main discussion points addressed

  • Have staff time sheets been reviewed for accuracy, in line with scheduled rosters, and entered into TMS? (Note: Entries are required to be input into TMS by 08:30am Daily)

  • Has recorded overtime been reviewed for accuracy and was it approved?

  • Does available MHE match the staff numbers present?

  • Do you have excess staffs based on the daily productivity calculator? Can the excess staffs be utilised by other BAU site business units?

  • Have you received an acceptable number of 5S checks (Shine Plan) from staffs and is your Flex board's reports current and up to date?<br>

  • Has the inbound linehaul been fully scanned off board?

  • Has the line haul paperwork been printed off and the 'runs' prepared within the required timeframe?

  • Have the consignment notes been separated into FDD and RDD dates?

  • Have the 2nd book in customers been updated in WMS? (Eg. Myer/Dynamics)

  • Has the Samsung spare parts tray for AM been checked and relevant jobs created?

  • Have the previous day's waves been completed and finalised? <br>(Includes the runs being closed off from the previous day?)

  • Has the overdue report been actioned?

  • Have the run sheets and POD's from the previous day been uploaded?

  • Have all POD's been accounted for? If not, they are required to be reprinted for drivers to return to the delivery point and obtain a signature.

  • Has the container master file been update?<br>(Has the Belway team been notified?)

  • Has the Samsung spare parts tray for PM been checked and relevant jobs created?

  • Have the billing files for H&M; SEAU; and SFS been updated?

  • Has the DFN report been submitted (due Friday)

  • Has the Home Delivery report been submitted (Tuesday & Thursday)

  • Have you review paradigm for new entry requirements, or reviewed outstanding to finalise?

Training

  • Are all staffs trained in Office operations?

  • Has a training roster and record of training been implemented? Is it current and have all activities been entered?

EOS (End of Shift) Process requirements

  • Have the POD's been filed and the archive boxes been placed on pallets?

  • Has the paperwork for all warehouse picks been received?

  • Has the returns paperwork for the next day's run been printed?

  • Have the labels been printed for the next day runs?

  • Have the home deliveries been booked in and runs created?

  • Have the printer paper trays been refilled and the kitchen area left clean and tidy?

  • Have you reviewed the next day's waves to determine transport level requirements?<br>(PGI date - outbound volume by carrier in WMS)

  • Have all equipments used for operations or production outputs been checked for serviceability?

  • Have all drivers reported failed or cancelled jobs?

  • Was all operational equipment reported as serviceable at the end of shift?

  • If no, has the WHSE staffs been made aware of the event for paradigm entry? And if damaged by a labour hire staff member, does the incident report contain this detail? (Note: damages to equipments as a result of labour hire employees, are recoverable).

  • Photos of damages

  • Were all customer inventories serviceable at the end of shift?

  • If yes, provide the details.

  • Provide photos in support

Continuous Improvement

  • Has any staff member suggested a 'Better Way' to do business.<br>( Are the ideas worthy of escalation? Are there potential financial gains to be made?)

  • Detail the Better Way idea or concept.

  • Is the suggestion able to be drawn?

  • Can a photo of the 'Better Way' be captured?

  • Has there been any noteworthy events happen on your shift?<br>(Good or bad are worth noting especially when morale is impacted)

Safety additional items

  • Are emergency exits unobstructed, clearly marked and visible?

  • Supervisor printed name and signature required for ownership of process

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.