depot inspection

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

CUSTOMER SERVICE

• Telephone list displayed<br>

  Yes

  No

  N/A

• Telephone answered in 3 rings

  Yes

  No

  N/A

• Prompt acknowledgement and smiling

  Yes

  No

  N/A

• Seat covers used

  Yes

  No

  N/A

• Steering wheel cover/gloves used

  Yes

  No

  N/A

• Floor mats used

  Yes

  No

  N/A

• Torque wrench used and chart displayed

  Yes

  No

  N/A

• Customer tag filled in and used

  Yes

  No

  N/A

• Work carried out double checked

  Yes

  No

  N/A

• Tv clean and operational

  Yes

  No

  N/A

• Coffee machine clean and hygienic

  Yes

  No

  N/A

• Waiting room / reception clean and tidy

  Yes

  No

  N/A

• Toilet and washroom clean

  Yes

  No

  N/A

• Toilet paper available

  Yes

  No

  N/A

• Soap available

  Yes

  No

  N/A

• Hand drying facility's available

  Yes

  No

  N/A

STAFF AND TRAINING

• Condition of overalls

  Yes

  No

  N/A

• Safety footwear worn

  Yes

  No

  N/A

• Personal appearance

  Yes

  No

  N/A

• Discuss any training needs

  Yes

  No

  N/A

MOT BAYS

• Are all calibration certificates up to date

  Yes

  No

  N/A

• Brake tester clean and working

  Yes

  No

  N/A

• Headlamp tester clean and working

  Yes

  No

  N/A

• Gas analyser clean and working

  Yes

  No

  N/A

• Ramp clean and working

  Yes

  No

  N/A

• Nominated tester list displayed

  Yes

  No

  N/A

• VT 9 certificate of authorisation displayed

  Yes

  No

  N/A

• MOT customer information displayed

  Yes

  No

  N/A

• MOT computer clean and dust free

  Yes

  No

  N/A

• MOT information leaflets on display

  Yes

  No

  N/A

• Performance reports produced

  Yes

  No

  N/A

• Check quality control carried out monthly

  Yes

  No

  N/A

• check VT26 up to date

  Yes

  No

  N/A

ADMINISTRATION AND STOCK

• Randomly check 10 items of stock

  Yes

  No

  N/A

• Check 10 advice notes for signature and reg

  Yes

  No

  N/A

RAMPS

• SWL marked

  Yes

  No

  N/A

• Toe trap protectors fitted

  Yes

  No

  N/A

• Return spring operational

  Yes

  No

  N/A

• Electrical connectors sound

  Yes

  No

  N/A

WHEEL BALANCER

• Cut out interlock on hood working

  Yes

  No

  N/A

• Foot brake working

  Yes

  No

  N/A

• Electrical connectors sound

  Yes

  No

  N/A

TYRE CHANGER

• Claws not worn or sharp

  Yes

  No

  N/A

• Bead breaker operational

  Yes

  No

  N/A

• Electrical connectors sound

  Yes

  No

  N/A

COMPRESSOR

• Guards secure

  Yes

  No

  N/A

• Airline OK (no leaks, etc)

  Yes

  No

  N/A

• Oil level OK / service date

  Yes

  No

  N/A

• Water drained off

  Yes

  No

  N/A

GENERAL CONDITION

• Is the depot safety cage used and in good order

  Yes

  No

  N/A

• Portable electrical equipment

  Yes

  No

  N/A

• Gas bottles secured

  Yes

  No

  N/A

• Fire exits clear and marked

  Yes

  No

  N/A

• Passageways clear

  Yes

  No

  N/A

• Mess room clean and hygienic

  Yes

  No

  N/A

• Floor swept and clean and in good condition

  Yes

  No

  N/A

• Welding equipment in good working order

  Yes

  No

  N/A

• Hand lamps in good working order

  Yes

  No

  N/A

• Adequate lighting

  Yes

  No

  N/A

• Racking safe and in good order

  Yes

  No

  N/A

• Bins covered and emptied

  Yes

  No

  N/A

• Scrap tyres storage and disposal

  Yes

  No

  N/A

• All stock put away

  Yes

  No

  N/A

• General electrics in good condition

  Yes

  No

  N/A

• Is company smoking policy followed

  Yes

  No

  N/A

• Are all doors secure with correct locks fitted

  Yes

  No

  N/A

H & S ADMINISTRATION & PRACTICES

• Statutory poster Health and Safety Law

  Yes

  No

  N/A

• Electric shock first aid treatment poster

  Yes

  No

  N/A

• Certificate of Employers Liability Insurance

  Yes

  No

  N/A

• Notice boards up to date with information

  Yes

  No

  N/A

• SWL displayed on overhead crane

  Yes

  No

  N/A

• Accident book available and in use

  Yes

  No

  N/A

• Equipment register for ramps

  Yes

  No

  N/A

• Equipment register for compressors

  Yes

  No

  N/A

• Company H & S policy manual up to date

  Yes

  No

  N/A

• Are customers discouraged from w/shop

  Yes

  No

  N/A

PERSONAL PROTECTION

• Latex/disposable gloves

  Yes

  No

  N/A

• Dust masks available

  Yes

  No

  N/A

• Welding goggles available and used

  Yes

  No

  N/A

• Welding gauntlets available and used

  Yes

  No

  N/A

• Safety glasses available and used

  Yes

  No

  N/A

• Hand cleaner available

  Yes

  No

  N/A

• Barrier cream available

  Yes

  No

  N/A

• Is PPE provided suitable and used

  Yes

  No

  N/A

EQUIPMENT AVAILABLE

• Fire extinguishers available and serviced

  Yes

  No

  N/A

• Axle stands available

  Yes

  No

  N/A

• Trolley jacks in good order with SWL

  Yes

  No

  N/A

• First aid kit available and freshly stocked

  Yes

  No

  N/A

• Ladders and steps in good order

  Yes

  No

  N/A

VEHICLE CHECK LIST

• Weekly checks carried out and logged

  Yes

  No

  N/A

• Jacks and axle stands ok and working

  Yes

  No

  N/A

• Air lines

  Yes

  No

  N/A

• Wire brush available for use

  Yes

  No

  N/A

• Ear defenders and eye protection available

  Yes

  No

  N/A

• In line pressure gauges ok and working

  Yes

  No

  N/A

• Torque wrench and air gauge calibration certificates available

  Yes

  No

  N/A

• Is there a no smoking sign displayed in van cab

  Yes

  No

  N/A

• Torque wrenches and procedure with data

  Yes

  No

  N/A

• Traffic cones available for use

  Yes

  No

  N/A

• L bar available for use

  Yes

  No

  N/A

• Safety cage or bag it used

  Yes

  No

  N/A

• Reflective jacket BSAU 471 class 3

  Yes

  No

  N/A

• Waterproof clothing

  Yes

  No

  N/A

• Fire extinguisher available

  Yes

  No

  N/A

• First aid kit available

  Yes

  No

  N/A

• Cleanliness and graphics

  Yes

  No

  N/A

• Bead cheater in working order

  Yes

  No

  N/A

CAR PARKS & GENERAL TIDINESS OUTSIDE

• Weeds, paintwork, litter, parking, etc

  Yes

  No

  N/A

ADMINISTRATIVE PROCEDURES

• Date of the last container stock check

  Yes

  No

  N/A

• Are job request sheets used

  Yes

  No

  N/A

• Date of last stock check

  Yes

  No

  N/A

• Are casings marked with name and BDS number

  Yes

  No

  N/A

• Has Bridgestone part worn stock been checked

  Yes

  No

  N/A

• Check major repair log up to date

  Yes

  No

  N/A

• Does the depot have sufficient supplies of the work sheet books

  Yes

  No

  N/A

• Has DTM part worns and casings been checked

  Yes

  No

  N/A

• Jack maintenance records up to date

  Yes

  No

  N/A

• Managers monthly check sheet completed

  Yes

  No

  N/A

• Is banking sent to head office on a regular basis

  Yes

  No

  N/A

• Fork lift truck maintenance log

  Yes

  No

  N/A

• Racking log up to date

  Yes

  No

  N/A

• Vehicle service logs up to date

  Yes

  No

  N/A

• Tool log up to date

  Yes

  No

  N/A

• Ladder log up to date

  Yes

  No

  N/A

• Staff training log up to date

  Yes

  No

  N/A

• PPE signatures up to date

  Yes

  No

  N/A

• Fire alarm checks up to date

  Yes

  No

  N/A

• Date of last fire evacuation test

  Yes

  No

  N/A

• Are Coshh assessments up to date

  Yes

  No

  N/A

• Are risk assessments up to date

  Yes

  No

  N/A

• Have the fleet checks been carried out using vision

  Yes

  No

  N/A

• Please note that you have 7 days to carry out the rectifications listed, you also have 7 days to notify Trevor by email that the rectifications have been carried out failure to do both may result in disciplinary action been taken

• Managers signature

  Sign