UoH General Office Inspection Form

• GENERAL OFFICE INSPECTION FORM

• This Inspection Form should be used by local managers to undertake a workplace inspecton of offices used exclusively by their staff. For shared offices the general campus workplace inspection from should be used. This inspection should occur at six monthly intervals.

• Office Room No

• Building

• Occupants/ Directorate/ Faculty/ School

• Conducted on

  Date

• Name of Person Undertaking Inspection

• Personnel Present

• Name of Office Manager

Previous Inspections

• Are there any Outstanding Actions from Previous Inspection?

  No

  Yes

• Provide details and add to action plan

General Management

• Is there sufficient space for people and equipment within the room?

  Yes

  No

  N/A

• Has a basic office risk assessment been undertaken?

  Yes

  No

  N/A

• Is there a suitable lone working procedure in place if appropriate?

  Yes

  No

  N/A

• Have DSE assessments been undertaken?

  Yes

  No

  N/A

• Are actions arising from the DSE assessments implemented?

  Yes

  No

  N/A

• Is the lighting suitable?

  Yes

  No

  N/A

• Is there adequate ventilation?

  Yes

  No

  N/A

• Does the temperature appear suitable?

  Yes

  No

  N/A

• Are levels of noise within the office acceptable?

  Yes

  No

  N/A

• Is the workplace clean and tidy?

  Yes

  No

  N/A

• Are walkways clear and unobstructed?

  Yes

  No

  N/A

• Is there correct storage of items?

  Yes

  No

  N/A

• Is any shelving/ racking suitable for the load/ use?

  Yes

  No

  N/A

• Are filing cabinets fitted with devices to prevent more than one drawer opening at a time?

  Yes

  No

  N/A

• If appropriate are window restrainers fitted and operational?

  Yes

  No

  N/A

• Is the fabric and condition of the office suitable for the tasks and activities?

  Yes

  No

  N/A

• Are the ceiling/s in good repair, no evidence of loose fittings and / or water ingress?

  Yes

  No

  N/A

• Do you have any concerns with regard to the communal areas adjacent to your office/offices?

  No

  Yes

Electrical Safety

• Are portable electrical appliances PAT tested and is the label in date?

  Yes

  No

  N/A

• Are photocopiers regularly serviced and positioned in well ventilated areas?

  Yes

  No

  N/A

• Is there an avoidance of trailing cables?

  Yes

  No

  N/A

• Are there sufficient electrical sockets, e.g.no evidence of sockets being overloaded?

  Yes

  No

  N/A

• Are multi-way block adaptors used?

  No

  Yes

• Do staff refrain from bringing personal electrical items into the workplace?

  Yes

  No

  N/A

• Are fluids kept well away from electrical equipment/ sockets?

  Yes

  No

  N/A

Fire

• Do staff know who the fire wardens are?

  Yes

  No

  N/A

• Have PEEPS (Personal Emergency Evacuation Plans) been completed where appropriate?

  Yes

  No

  N/A

• Are fire wardens aware of the contents of the PEEPs for relevant staff?

  Yes

  No

  N/A

• Are fire alarm call points visible and unobstructed?

  Yes

  No

  N/A

• Is there adequate emergency lighting?

  Yes

  No

  N/A

• Are fire exits clearly signed / indicated?

  Yes

  No

  N/A

• Do any locked doors release on activation of the fire alarm?

  Yes

  No

  N/A

First Aid

• Are there an adequate number of first aiders available?

  Yes

  No

  N/A

• Is there easy access to a first aid box?

  Yes

  No

  N/A

• Is the first aid box well stocked and contents in date?

  Yes

  No

  N/A

• Please send completed form to your Local Safety Officer and the Health and Safety Services Team Inbox healthandsafety@hull.ac.uk