5.1.1 Curriculum design and development process

  • Courses undergo the design and curriculum process.

  • Academic board approves the design and development outcomes of all courses, OR

  • Academic board endorses design and development outcomes if it is carried out by trained professionals or experts.

  • Academic board approves any curriculum refinements made due to review proceses.

  • Lesson outcomes are available for all courses.

  • For courses developed or accredited by external organisation:
    PEI has a process, involving its academic board, to evaluate any adoption of courses.

  • For courses developed or accredited by external organisation:
    Any part of the curriculum (if developed by the PEI) must be endorsed by the external organisation and/or the academic board.

  • Active personal involvement of academic board in the design and development process.

  • Lesson outcomes are developed by trained and qualified personnel.

  • PEI has procedures to address all aspects of curriculum design and development process.

  • PEI reviews (at least once a year) the design and development process.

5.1.2 Review process

  • The review process considers inputs from students.

  • Academic board approves outcomes and recommendations (if any) of the review process.

  • Review process is carried out regularly, i.e.

  • -          module review at least once a year

  • -          course review at least once every 2 years

  • -          course review after the 1st batch of student intake

  • The review process considers inputs from academic staff.

  • Curriculum review includes reviewing the course delivery methods.

  • PEI reviews (at least once a year) the review process.

5.2.1 Planning process

  • PEI has procedures to inform students of the critical course information:

  • -       assignment due dates,

  • -       examination dates,

  • -       term timetable,

  • -       lesson venues

  • Critical course information are readily available.

  • PEI reviews (at least once a year) the planning process.

  • PEI plans multiple continual assessments for all courses (where possible and applicable).

5.2.2 Delivery process

  • PEI takes appropriate intervention actions when delivery deviates from intended outcomes.

  • PEI provides adequate resources to support the curriculum delivery.

  • Academic board sets optimum teacher-student ratio (general) for the various teaching mode.

  • Teacher-student ratio is available to prospective students for their decision making.

  • PEI monitors performance (e.g. via lesson observations) to ensure consistency in delivery especially for multiple teachers teaching the same course.

  • Academic staff uses varied and innovative teaching strategies and learning methodologies.

  • PEI reviews (at least once a year) the course delivery process.

  • PEI meets the needs of the academic staff for teaching resources.

5.3.1 Student selection process

  • Management team (and partner organisation, if applicable) approve(s) the short listed applicants before admission.

  • There are records of monitoring staff handling the selection exercise.

  • The selection exercise is carried out only by PEI’s staff and not recruitment agents.

  • Students’ English proficiency is verified (if applicable) during the selection exercise.

  • Selection procedure includes checking the authenticity of applicants’ documents.

  • PEI reviews (at least once a year) the selection process.

  • PEI reviews (at least once a year) the monitoring process.

5.3.2 Student admission process

  • No students are admitted from non-appointed agents.

  • Students admitted after course commencement must sign advisory note form 12 [PE Regs].

  • PEI has an accurate student register:

  • -          current students,

  • -          students on suspension and deferment.

  • -          students expelled,

  • -          students graduated.

  • There are records of monitoring staff handling the admission exercise.

  • The admission procedure is communicated to the students.

  • PEI reviews (at least once a year) the admission procedure.

  • PEI reviews (at least once a year) the monitoring process.

5.4.1 Periodic monitoring

  • Attendance records are accurate.

  • PEI computes the students’ attendance monthly and adheres to:

  • STP students – at least 90%

  • Non-STP students – at least 75%

  • MCs or excuse letters for absenteeism are well kept.

  • Daily time tables for all courses are readily available upon request or on notice boards (PE Regs S21).

  • Past attendance records are kept until the students graduate or complete the course.

  • PEI informs ICA (cancel pass) if attendance for international students falls below 90% or if there is more than 3 days of continuous absence without valid reasons.

  • PEI has procedure to take appropriate and timely interventions for absenteeism without valid reasons.

  • PEI communicates attendance requirements (e.g. in study guide, orientation etc) to students.

  • Attendance data is used for review purposes (info for 6.1.1).

  • PEI sets minimum attendance requirement for course completion and award.

  • PEI reviews (at least once a year) the attendance monitoring system.

  • PEI reviews (at least once a year) the monitoring of students’ learning.

  • STP international students spend at least 5 hours per school day within the school premise engaging in academic studies or meaningful activities (pre-requisite for EduTrust Star award).

5.4.2 Student development

  • PEI communicates the minimum required academic standards that students must achieve for each module/course.

  • PEI has a process to take appropriate and timely interventions for students who have underperformed (e.g. extra classes, re-exam etc).

  • There is evidence of appropriate and timely intervention taken for students who have underperformed.

  • PEI reviews (at least once a year) the student development process.

5.5.1 Student Tracking

  • PEI collects progression data.

  • PEI collects attrition data.

  • PEI collects graduation data.

  • PEI compiles the student data collected.

  • PEI reviews (at least once a year) the tracking system.

5.6.1 Course assessment

  • Course assessment are communicated to all students:

  • -         final and continual assessment frequency and schedule

  • -         assessment modes

  • -         criteria for grading and awards

  • -         assessment weighting

  • PEI uses of varied assessment modes for some courses (i.e. not all the courses checked have varied assessment modes).

  • Academic and/or examination boards review (at least once a year) the course assessments.

  • Assessment papers are different for different batches (check for 2 courses and compare exam papers).

5.6.2 Assessment process

  • Examination and/or academic boards ensure that assessment principles, processes, methods and practices of the courses are aligned with learning outcomes and contents of the respective courses offered.

  • Major (end of course or end of module) examination papers checked are approved by examination board.

  • PEI must communicate clearly all necessary examination information (e.g. exam venue, exam duration, start and end time etc) to students.

  • PEI has an invigilation procedure , communicated to the invigilators.

  • Assessment frequency meets the requirements:

  • - at least twice a year (if course duration is more than 12 calendar months)

  • - at least once per term/module (if course duration is less than 12 calendar months).

  • The process to handle assessment papers is tight, i.e. no possibility that assessment papers can be amended.

  • Exam scripts are kept for 5 years.

  • Examination and/or academic boards are involved in determining the assessment principles, processes, methods and practices.

  • For in-house programme and EDPs, exam papers are vetted externally.

  • All assessment papers checked are approved by examination board.

  • PEI reviews (at least once a year) the assessment process.

5.6.3 Assessment results

  • Results and awards are announced within 3 months.

  • Staff follows procedures to ensure students meet award criteria.

  • Assessment results are moderated to ensure fairness.

  • Examination board approves all award recommendation.

  • PEI has an appeal procedure for academic results and/or award.

  • Final decisions on all appeals must be endorsed by the examination board.

  • Appeal results are announced within the target set by PEI.

  • Assessment results are used by the academic and/or examination boards to review the course content, delivery and assessments.

  • PEI reviews (at least once a year) the assessment procedures and practices.

5.7.1 Selection process

  • Academic board or external partner sets selection criteria and minimum qualifications.

  • PEI verifies the originality of qualifications of job applicants.

  • Management team and academic board approve shortlisted academic staff before recruitment.

  • PEI verifies the authenticity of qualifications of job applicants.

  • PEI reviews (at least once a year) the selection process.

5.7.2 Management of part-time academic staff

  • PEI keeps monitoring records on part-time academic staff in the areas of delivery progress, achievements of targets and teaching performance.

  • PEI conducts induction briefing for new part-time academic staff.

  • PEI uses students’ feedback data to coach and mentor staff for continual improvements.

  • PEI has renewable contracts/agreements with part-time academic staff.

  • PEI has Teachers’ Handbook for new part-time academic staff.

  • Part-time academic staff is monitored at least once every course or once a year whichever is shorter.

  • Contracts/agreements specify clearly the expectations and targets.

  • PEI takes appropriate and timely actions for performance that does not meet expectations.

  • PEI reviews (at least once a year) the management of part-time academic staff practices.

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