EduTrust Criterion 5

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

5.1.1 Curriculum design and development process

• Courses undergo the design and curriculum process.

  Yes

  No

  N/A

• Academic board approves the design and development outcomes of all courses, OR

  Yes

  No

  N/A

• Academic board endorses design and development outcomes if it is carried out by trained professionals or experts.

  Yes

  No

  N/A

• Academic board approves any curriculum refinements made due to review proceses.

  Yes

  No

  N/A

• Lesson outcomes are available for all courses.

  Yes

  No

  N/A

• For courses developed or accredited by external organisation:<br>PEI has a process, involving its academic board, to evaluate any adoption of courses.

  Yes

  No

  N/A

• For courses developed or accredited by external organisation:<br>Any part of the curriculum (if developed by the PEI) must be endorsed by the external organisation and/or the academic board.

  Yes

  No

  N/A

• Active personal involvement of academic board in the design and development process.

  Yes

  No

  N/A

• Lesson outcomes are developed by trained and qualified personnel.

  Yes

  No

  N/A

• PEI has procedures to address all aspects of curriculum design and development process.

  Yes

  No

  N/A

• PEI reviews (at least once a year) the design and development process.

  Yes

  No

  N/A

5.1.2 Review process

• The review process considers inputs from students.

  Yes

  No

  N/A

• Academic board approves outcomes and recommendations (if any) of the review process.

  Yes

  No

  N/A

• Review process is carried out regularly, i.e.

  Yes

  No

  N/A

• -          module review at least once a year

  Yes

  No

  N/A

• -          course review at least once every 2 years

  Yes

  No

  N/A

• -          course review after the 1st batch of student intake

  Yes

  No

  N/A

• The review process considers inputs from academic staff.

  Yes

  No

  N/A

• Curriculum review includes reviewing the course delivery methods.

  Yes

  No

  N/A

• PEI reviews (at least once a year) the review process.

  Yes

  No

  N/A

5.2.1 Planning process

• PEI has procedures to inform students of the critical course information:

  Yes

  No

  N/A

• -       assignment due dates,

  Yes

  No

  N/A

• -       examination dates,

  Yes

  No

  N/A

• -       term timetable,

  Yes

  No

  N/A

• -       lesson venues

  Yes

  No

  N/A

• Critical course information are readily available.

  Yes

  No

  N/A

• PEI reviews (at least once a year) the planning process.

  Yes

  No

  N/A

• PEI plans multiple continual assessments for all courses (where possible and applicable).

  Yes

  No

  N/A

5.2.2 Delivery process

• PEI takes appropriate intervention actions when delivery deviates from intended outcomes.

  Yes

  No

  N/A

• PEI provides adequate resources to support the curriculum delivery.

  Yes

  No

  N/A

• Academic board sets optimum teacher-student ratio (general) for the various teaching mode.

  Yes

  No

  N/A

• Teacher-student ratio is available to prospective students for their decision making.

  Yes

  No

  N/A

• PEI monitors performance (e.g. via lesson observations) to ensure consistency in delivery especially for multiple teachers teaching the same course.

  Yes

  No

  N/A

• Academic staff uses varied and innovative teaching strategies and learning methodologies.

  Yes

  No

  N/A

• PEI reviews (at least once a year) the course delivery process.

  Yes

  No

  N/A

• PEI meets the needs of the academic staff for teaching resources.

  Yes

  No

  N/A

5.3.1 Student selection process

• Management team (and partner organisation, if applicable) approve(s) the short listed applicants before admission.

  Yes

  No

  N/A

• There are records of monitoring staff handling the selection exercise.

  Yes

  No

  N/A

• The selection exercise is carried out only by PEI’s staff and not recruitment agents.

  Yes

  No

  N/A

• Students’ English proficiency is verified (if applicable) during the selection exercise.

  Yes

  No

  N/A

• Selection procedure includes checking the authenticity of applicants’ documents.

  Yes

  No

  N/A

• PEI reviews (at least once a year) the selection process.

  Yes

  No

  N/A

• PEI reviews (at least once a year) the monitoring process.

  Yes

  No

  N/A

5.3.2 Student admission process

• No students are admitted from non-appointed agents.

  Yes

  No

  N/A

• Students admitted after course commencement must sign advisory note form 12 [PE Regs].

  Yes

  No

  N/A

• PEI has an accurate student register:

  Yes

  No

  N/A

• -          current students,

  Yes

  No

  N/A

• -          students on suspension and deferment.

  Yes

  No

  N/A

• -          students expelled,

  Yes

  No

  N/A

• -          students graduated.

  Yes

  No

  N/A

• There are records of monitoring staff handling the admission exercise.

  Yes

  No

  N/A

• The admission procedure is communicated to the students.

  Yes

  No

  N/A

• PEI reviews (at least once a year) the admission procedure.

  Yes

  No

  N/A

• PEI reviews (at least once a year) the monitoring process.

  Yes

  No

  N/A

5.4.1 Periodic monitoring

• Attendance records are accurate.

  Yes

  No

  N/A

• PEI computes the students’ attendance monthly and adheres to:

  Yes

  No

  N/A

• STP students – at least 90%

  Yes

  No

  N/A

• Non-STP students – at least 75%

  Yes

  No

  N/A

• MCs or excuse letters for absenteeism are well kept.

  Yes

  No

  N/A

• Daily time tables for all courses are readily available upon request or on notice boards (PE Regs S21).

  Yes

  No

  N/A

• Past attendance records are kept until the students graduate or complete the course.

  Yes

  No

  N/A

• PEI informs ICA (cancel pass) if attendance for international students falls below 90% or if there is more than 3 days of continuous absence without valid reasons.

  Yes

  No

  N/A

• PEI has procedure to take appropriate and timely interventions for absenteeism without valid reasons.

  Yes

  No

  N/A

• PEI communicates attendance requirements (e.g. in study guide, orientation etc) to students.

  Yes

  No

  N/A

• Attendance data is used for review purposes (info for 6.1.1).

  Yes

  No

  N/A

• PEI sets minimum attendance requirement for course completion and award.

  Yes

  No

  N/A

• PEI reviews (at least once a year) the attendance monitoring system.

  Yes

  No

  N/A

• PEI reviews (at least once a year) the monitoring of students’ learning.

  Yes

  No

  N/A

• STP international students spend at least 5 hours per school day within the school premise engaging in academic studies or meaningful activities (pre-requisite for EduTrust Star award).

  Yes

  No

  N/A

5.4.2 Student development

• PEI communicates the minimum required academic standards that students must achieve for each module/course.

  Yes

  No

  N/A

• PEI has a process to take appropriate and timely interventions for students who have underperformed (e.g. extra classes, re-exam etc).

  Yes

  No

  N/A

• There is evidence of appropriate and timely intervention taken for students who have underperformed.

  Yes

  No

  N/A

• PEI reviews (at least once a year) the student development process.

  Yes

  No

  N/A

5.5.1 Student Tracking

• PEI collects progression data.

  Yes

  No

  N/A

• PEI collects attrition data.

  Yes

  No

  N/A

• PEI collects graduation data.

  Yes

  No

  N/A

• PEI compiles the student data collected.

  Yes

  No

  N/A

• PEI reviews (at least once a year) the tracking system.

  Yes

  No

  N/A

5.6.1 Course assessment

• Course assessment are communicated to all students:

  Yes

  No

  N/A

• -         final and continual assessment frequency and schedule

  Yes

  No

  N/A

• -         assessment modes

  Yes

  No

  N/A

• -         criteria for grading and awards

  Yes

  No

  N/A

• -         assessment weighting

  Yes

  No

  N/A

• PEI uses of varied assessment modes for some courses (i.e. not all the courses checked have varied assessment modes).

  Yes

  No

  N/A

• Academic and/or examination boards review (at least once a year) the course assessments.

  Yes

  No

  N/A

• Assessment papers are different for different batches (check for 2 courses and compare exam papers).

  Yes

  No

  N/A

5.6.2 Assessment process

• Examination and/or academic boards ensure that assessment principles, processes, methods and practices of the courses are aligned with learning outcomes and contents of the respective courses offered.

  Yes

  No

  N/A

• Major (end of course or end of module) examination papers checked are approved by examination board.

  Yes

  No

  N/A

• PEI must communicate clearly all necessary examination information (e.g. exam venue, exam duration, start and end time etc) to students.

  Yes

  No

  N/A

• PEI has an invigilation procedure , communicated to the invigilators.

  Yes

  No

  N/A

• Assessment frequency meets the requirements:

  Yes

  No

  N/A

• - at least twice a year (if course duration is more than 12 calendar months)

  Yes

  No

  N/A

• - at least once per term/module (if course duration is less than 12 calendar months).

  Yes

  No

  N/A

• The process to handle assessment papers is tight, i.e. no possibility that assessment papers can be amended.

  Yes

  No

  N/A

• Exam scripts are kept for 5 years.

  Yes

  No

  N/A

• Examination and/or academic boards are involved in determining the assessment principles, processes, methods and practices.

  Yes

  No

  N/A

• For in-house programme and EDPs, exam papers are vetted externally.

  Yes

  No

  N/A

• All assessment papers checked are approved by examination board.

  Yes

  No

  N/A

• PEI reviews (at least once a year) the assessment process.

  Yes

  No

  N/A

5.6.3 Assessment results

• Results and awards are announced within 3 months.

  Yes

  No

  N/A

• Staff follows procedures to ensure students meet award criteria.

  Yes

  No

  N/A

• Assessment results are moderated to ensure fairness.

  Yes

  No

  N/A

• Examination board approves all award recommendation.

  Yes

  No

  N/A

• PEI has an appeal procedure for academic results and/or award.

  Yes

  No

  N/A

• Final decisions on all appeals must be endorsed by the examination board.

  Yes

  No

  N/A

• Appeal results are announced within the target set by PEI.

  Yes

  No

  N/A

• Assessment results are used by the academic and/or examination boards to review the course content, delivery and assessments.

  Yes

  No

  N/A

• PEI reviews (at least once a year) the assessment procedures and practices.

  Yes

  No

  N/A

5.7.1 Selection process

• Academic board or external partner sets selection criteria and minimum qualifications.

  Yes

  No

  N/A

• PEI verifies the originality of qualifications of job applicants.

  Yes

  No

  N/A

• Management team and academic board approve shortlisted academic staff before recruitment.

  Yes

  No

  N/A

• PEI verifies the authenticity of qualifications of job applicants.

  Yes

  No

  N/A

• PEI reviews (at least once a year) the selection process.

  Yes

  No

  N/A

5.7.2 Management of part-time academic staff

• PEI keeps monitoring records on part-time academic staff in the areas of delivery progress, achievements of targets and teaching performance.

  Yes

  No

  N/A

• PEI conducts induction briefing for new part-time academic staff.

  Yes

  No

  N/A

• PEI uses students’ feedback data to coach and mentor staff for continual improvements.

  Yes

  No

  N/A

• PEI has renewable contracts/agreements with part-time academic staff.

  Yes

  No

  N/A

• PEI has Teachers’ Handbook for new part-time academic staff.

  Yes

  No

  N/A

• Part-time academic staff is monitored at least once every course or once a year whichever is shorter.

  Yes

  No

  N/A

• Contracts/agreements specify clearly the expectations and targets.

  Yes

  No

  N/A

• PEI takes appropriate and timely actions for performance that does not meet expectations.

  Yes

  No

  N/A

• PEI reviews (at least once a year) the management of part-time academic staff practices.

  Yes

  No

  N/A

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