Event Checklist

• Document No.

• Audit Title

• Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Deliveries

• ACE Items Delivered (2 suitcases, radios, 3 printers, 1 long box, lectern signs, tent cards, brochures)

• Fans Delivered

• Courier booked back to Office

• ACE Items accounted and sent to office (2 suitcases, radios, 3 printers, lectern signs, tent cards, brochures, 12 banners, 2 ext flags)

Staff

• Team Meeting

• Staff Packs

• Scanning staff in place

• Expo Seminar Theatre Manager in place

Other Signage

• Directional Banners

• All Banners/Other Signage in Expo

• External Flags set up

• Directional TV signs is up and running

Theatre

• Signage outside each room - Digital Signage

• Branded Banners On Stage

• Lectern Signs

• Sponsor Banners In Correct Places

• Room Set Up

• Room Numbers

• Water In Room

• Pads & Pens In Room

• Staging - lectern, red carpet, furniture

• Lighting in correct placement

• Power points & Internet Connections

AV

• AV Quoted items set up

• Briefed

• Test intro video, music stings, holding slides & agenda slides

• AV Technician - USB

• AV Technician - Holding Slides & Agenda Slides

• AV Technician - Microphones offer to each speaker

Dining Room

• Signage outside each room - Digital Signage

• Branded Banners On Stage

• Lectern Signs

• Sponsor Banners In Correct Places

• Room Set Up

• Room Numbers

• Water In Room

• Pads & Pens In Room

• Staging - lectern, red carpet, furniture

• Lighting in correct placement

• Power points & Internet Connections

AV

• AV Quoted items set up

• Briefed

• Test intro video, music stings, holding slides & agenda slides

• AV Technician - USB

• AV Technician - Holding Slides & Agenda Slides

• AV Technician - Microphones offer to each speaker

• Yes

  No

  N/A

MR6A

• Signage outside each room - Digital Signage

• Branded Banners On Stage

• Lectern Signs

• Sponsor Banners In Correct Places

• Room Set Up

• Room Numbers

• Water In Room

• Pads & Pens In Room

• Staging - lectern, red carpet, furniture

• Lighting in correct placement

• Power points & Internet Connections

AV

• AV Quoted items set up

• Briefed

• Test intro video, music stings, holding slides & agenda slides

• AV Technician - USB

• AV Technician - Holding Slides & Agenda Slides

• AV Technician - Microphones offer to each speaker

MR9BC

• Signage outside each room - Digital Signage

• Branded Banners On Stage

• Lectern Signs

• Sponsor Banners In Correct Places

• Room Set Up

• Room Numbers

• Water In Room

• Pads & Pens In Room

• Staging - lectern, red carpet, furniture

• Lighting in correct placement

• Power points & Internet Connections

AV

• AV Quoted items set up

• Briefed

• Test intro video, music stings, holding slides & agenda slides

• AV Technician - USB

• AV Technician - Holding Slides & Agenda Slides

• AV Technician - Microphones offer to each speaker

MR6B

• Signage outside each room - Digital Signage

• Branded Banners On Stage

• Lectern Signs

• Sponsor Banners In Correct Places

• Room Set Up

• Room Numbers

• Water In Room

• Pads & Pens In Room

• Staging - lectern, red carpet, furniture

• Lighting in correct placement

• Power points & Internet Connections

AV

• AV Quoted items set up

• Briefed

• Test intro video, music stings, holding slides & agenda slides

• AV Technician - USB

• AV Technician - Holding Slides & Agenda Slides

• AV Technician - Microphones offer to each speaker

MR9BC

• Signage outside each room - Digital Signage

• Branded Banners On Stage

• Lectern Signs

• Sponsor Banners In Correct Places

• Room Set Up

• Room Numbers

• Water In Room

• Pads & Pens In Room

• Staging - lectern, red carpet, furniture

• Lighting in correct placement

• Power points & Internet Connections

AV

• AV Quoted items set up

• Briefed

• Test intro video, music stings, holding slides & agenda slides

• AV Technician - USB

• AV Technician - Holding Slides & Agenda Slides

• AV Technician - Microphones offer to each speaker

Roundtables

• A3 names on Roundtable wall

• Roundtable Wall signage

• Check Roundtable Set up

• Check Signage for Roundtable Session - including fascia, intro letter & A3 signs

• Roundtable AV Set up

Filming

• Set up in correct rooms

Media Room

• Signage

• Media Room set up

Photographer

• Photographer set up

• Photographer briefed

Venue

• Venue Briefed

• Establish Event Contact

• Make sure taxis are ordered before end of conference days

• Parking Passes

Entrance Feature

• Signage

• Entrance Feature in the correct spot

Registration

• Registration in the correct spot

• Signage

• Bollards for Registration

• Registration questions correct

• Registration - team briefed

• Day of email sent

• Tracker Data uploaded for email to be sent

• Registration set up correctly

• Tracker Data uploaded at end of the event

Luggage

• Luggage Area set up

Catering

• Signage at front of exhibition for Catering

• Delegate Catering Set up

• Water Stations

• Baristas/Coffee Stations

• Lunch Partner Signage Set up

• Catering Team briefed

Networking Drinks

• Entertainment set up

• Entertainment briefed

• Networking Drinks Set up

• Catering Staff in place for Networking Drinks

• Networking Antipasto Station set up

Exhibition

• All Furniture in Expo

• Fans Set up

• Custom Stands

• All Powerpoints & Internet Connections accounted for

• Exhibitors Shell Schemes

• Check carpet

• Check lighting

• Check bins

• Check rigging (if any)

• Welcome Packs are delivered

Seminar Theatre

• Signage

• Set up

• Stage

• AV Set up - Test

Sales Office

• Signage

• Furniture

• Lighting