Event Compliance Checklist

• Event Name

• Key Client Contact

• Client Contact

• Event ID

• Date

  Date

• Event Space/Room

  Select

Compliance Check (Mandatory)

• Commence Mandatory Fields

  Select START

  • START

• Emergency 'Exit' signage is illuminated, visible and in working order?

  Yes

  No

  N/A

• Are paths of travel free of obstructions? e.g. egress, aisleways and access pathways

  Yes

  No

  N/A

• Does the final build layout, match the floor plan version (Standard or Approved) ?

  Yes

  No

  N/A

• Meet & Greet, Evacuation Brief Conducted

  Yes

  No

  N/A

• Move in/Move out Meeting confirmed & conducted ?

  Yes

  No

  N/A

• Risk acknowledgement received/sighted and approved?

  Yes

  No

  N/A

• CSP compliance - entry/exit, capacity, sanitization, signage & social distancing messaging in place

  Yes

  No

  N/A

• Fire/smoke Isolation request checked?

  Yes

  No

  N/A

• Is adequate fire safety equipment in place and accessible? e.g. fire hydrant EXH's, fire cupboards & doors not obstructed or blocked

  Yes

  No

  N/A

• Client freight accessible/delivered/received as per client?

  Yes

  No

  N/A

• Please save as a pdf and upload to the 'Event' on UB (Ungerboeck)

• Please sign...

  Sign

(Optional) Presentation Standards e.g. Foyers/terrace/lounge/link/concourse

• Commence Presentation Standards check?

  Yes

  No

• Furniture, foyer or room sets are to tidy and well presented?

  Yes

  No

  N/A

• hitendraj@bcec.com.au, nachosm@bcec.com.au, eventservicessupervisors@bcec.com.au

• Yes

  No

  N/A

• Yes

  No

  N/A

• Yes

  No

  N/A

• Indicate area/s that needs action, include a reference photo and a (brief description if applicable).

  Select

• Housekeeping standards are met? (for e.g. no stain/dust or spills on carpet/furniture/windows/doors or bins are in place)

  Yes

  No

  N/A

• housekeepingsupervisors@bcec.com.au

• Indicate area/s that needs action, include a reference photo and a (brief description if applicable).

  Select

• Clear of F&B clearing/leftover cutlery, glassware etc. ?

  Yes

  No

  N/A

• shannam@bcec.com.au, carlaw@bcec.com.au

• Indicate area/s that needs action, include a reference photo and a (brief description if applicable).

  Select

• Clear of A.V e.g. equipment, BGM, lights, drapes not required?

  Yes

  No

  N/A

• amandan@bcec.com.au, diona@bcec.com.au

• Indicate area/s that needs action, include a reference photo and a (brief description if applicable).

  Select

• Clear of Building Services e.g. equipment, maintenance, contractor, scuffs, damage, paint, attach photos

  Yes

  No

  N/A

• andrewj@bcec.com.au

• Indicate area/s that needs action, include a reference photo and a (brief description if applicable).

  Select

• Digital Signage is appearing/in working order?

  Yes

  No

  N/A

• helpdesk@bcec.com.au

• Include a reference photo and indicate the location of the room/directional signage.

  Select

(Optional) Operational Standards e.g. Access/infrastructure/venue services

• Commence operational standards check?

  Yes

  No

• Yes

  No

• Accessibiility i.e. swipe access, to event space, rooms and entry, boomgate

  Yes

  No

  N/A

• Air conditioning, ontime, working etc

  Yes

  No

  N/A

• Free Wireless/Internet working

  Yes

  No

  N/A

• Escalators/Elevators working

  Yes

  No

  N/A

• Toilets are accessible

  Yes

  No

  N/A

• F&B Outlets accessible/available (vending included)

  Yes

  No

  N/A

• Foyer lighting levels are adequate

  Yes

  No

  N/A

(Optional) Exhibition/s Standards

• Commence Exhibitions Check?

  Yes

  No

• Exhibition space access entry points have signage displayed endorsing required PPE during move in/out?

  Yes

  No

  N/A

• All electrical equipment is tested and tagged/in date?

  Compliant

  Non-Compliant

  N/A

• Please note stand name/number/location and upload a reference photo

• Follow up required with the client/exhibitor/stakeholder/contractor?

  Yes

  No

• Clear aisleways for bump in/out are marked or agreed upon?

  Yes

  No

  N/A

• A check for trip hazards in thoroughfare, stands and BOH areas has been conducted?

  Compliant

  Non-Compliant

  N/A

• Is there any build quality concern?

  Yes

  No

• Permits as per approval process and planned for?

  Yes

  No

  N/A

• Please note stand name/number/location and upload a reference photo

• Type of permit and description of follow up

  Select GAS appliance/usage Permit Stage Rail Removal Waiver Naked Flames Permit Vehicle Permit Other - please note description

  • GAS appliance/usage Permit
  • Stage Rail Removal Waiver
  • Naked Flames Permit
  • Vehicle Permit
  • Other - please note description

Post Event

• Complete post event check

  START

• Is there client/organizer leftover material to be managed?

  Yes

  No

  N/A

• c/o Client freight forwarder?

  Yes

  No

  N/A

• c/o BCEC ? e.g. Agility or FOC

  Yes

  No

  N/A

• Stock take, upload image, email Agility and ensure labels, consignment notes and contact details are present.

• Establish with the client to what is to be disposed

  Media

• Reclaim swipe cards, hired radios and leftover car park passes

  Yes

  No

  N/A

• Complete event attendance numbers, event report & operational issues/Exceptions

  Yes

  No

  N/A

• Any Damage note for Event Space i.e EXH/GH, etc

  Yes

  No

  N/A

• ** in case of damage, once reported save 'Post Event' section and upload to the 'Event' on UB (Ungerboeck)

• Conducted by

  Sign

• Client

  Sign