Title Page

  • Conducted on

  • Prepared by

  • Location

1. Event Details

  • Name Of Event:

  • Date of event?

  • Proposed Venue

  • Type Of Event

  • Capacity Of Event

  • Required Set Up Time

  • Required time frame to return to original condition

1.2 Event Manager

  • Event Organiser

  • Committee Or Organisation hosting event

  • Contact Phone Number:

  • Contact Email Address:

  • Contact Phone Number During Event:

1.3 Description of Event

  • Describe the event (What is the main attraction or purpose of the event?)

  • What entertainment is being provided

1.4 Patron Details

  • Target Audience

  • Estimate total patron attendance

  • Patron Age Details: % of total Attendance

  • 0- 12 yrs

  • 12-18 yrs

  • 18-25 yrs

  • 25- 40 yrs

  • 40-55 yrs

  • 55+

  • Have you registered your event with the Queensland Police Service

  • Go to www.police.qld.gov.au/eventsafe

2. General Considerations

2.1 Police Contact

  • Boulia Police Station
    4746 3120

2.2 Service of Liquor

  • Alcohol to be supplied at the event:

  • Details regarding the management of alcohol are outlined in Section 6.

2.3 Public Liability

  • Have you investigated public liability and duty of care issues and obtained appropriate insurance?

  • Name of company

  • Address

  • Telephone:

  • Value

  • Policy number

  • Upload a copy of your insurance Policy here

2.4 Health and Safety

  • Have all “Stall Holders Checklists” or risk assessments been submitted

3. Consultation with key stakeholders

3.1Consultation Register

  • Have you contacted QLD Police Service via the Boulia Police Station on (07) 4746 3120

  • Have you contacted the Boulia Shire Council on (07) 47463188

  • Have You contacted Queensland Ambulance or equivalent

  • Have You contacted the Boulia Primary Health Clinic on (07) 4746 2300

  • If you have not yet consulted with any of the above mentioned stake holders please do so before continuing. Your event may not be approved without prior consultation

3.2 Briefing before event including Police, Council and Security representations

  • Select date

  • Venue of debriefing

3.3 Debriefing before event including Police, Council and Security representations

  • Select date

  • Venue of debriefing

4.0 Planning The Event

  • 4.1 Venue Alterations and or Modifications- Internal i.e within the hired premises

  • Attach copy of planned alterations and or modifications

  • 4.1.1 Venue Alterations and or Modification - External to hired Premises

  • Attach copy of proposed street closures

4.2 Site Plan

  • 4.2.1 Please select all relevant items listed to be included within your site plan

  • 4.2.2 Have you already attached a completed site plan

  • Please attach copy of all site plans.

  • The Site Plan is to be distributed to all Stake Holders as well as displayed in Prominent areas

  • 4.3 Signage - Does the event publicity reinforce messages about safe drinking practices?

  • 4.4 Has a public transport plan been developed for the efficient movement of patrons?

  • 4.5 List the provisions you have made to minimise and monitor the level of noise

  • Other:

  • 4.6 WEATHER - Do you have the following in play as a wet weather contingency plan?

  • Other-

  • 4.7 Food - Do you have copies of food handlers certificates?

  • Attach Copies here

  • 4.7.1Are quality, affordable and accessible food stalls available to patrons in the different venue areas (including licensed areas)?

  • 4.8 Water - Is drinking water available (free of charge) to all patrons attending the event?

  • Is the location of the water clearly signposted & marked on maps?

  • 4.10 Toilets

  • Male:

  • Female:

  • What is the expected number of patrons?

  • If existing facilities are not adequate, additional portable units must be made available. The Australian Emergency Manual recommends the following as a guide: Toilet facilities for events where alcohol is not available Males Females Patrons WC Urinals Hand Basins WC Hand Basins <500 1 2 2 6 2 <1000 2 4 4 9 4 <2000 4 8 6 12 6 <3000 6 15 10 18 10 <5000 8 25 17 30 17 The above figures may be reduced for short term events as follows: Duration of Event Quantity required 8 hrs plus 100% 6 – 8 hrs 80% 4 – 6 hrs 75% Less than 4 hrs 70% Please note: Where 1 – 200 closet pans plus urinal are required, one wheelchair accessible unisex toilet is required.

  • I Have read the above information

4.12 Entry and Exit details Complete the checklist for entrance and exit details:

  • Provide for supervision, marshalling and exiting crowds

  • Provide exit and escape routes

  • Provide access for emergency vehicles

  • Access for wheel chairs

  • Separate pedestrians and vehicle traffic

  • Keep entries clear of all other activities

  • Ensure barriers, fences, gates and turnstiles are suitable & sufficient

  • Locate ticket sales and ticket pick-up points in line with, but away from, entrances

  • Provide sufficient and well-trained staff

  • Check placement and function of exit signs

  • Have event staff, security, police, transport authorities and food outlets been informed of patron exit times?

5. Health and Safety

5.1 Security

  • Has a security firm been contracted?

  • If yes please provide the following details



  • Please attach security documentation here, copies of individuals security licences, Security Provider License and Security firm Insurance details.

  • If No, describe security arrangements.

  • Event Security will

  • Commence at: Conclude at:

  • Conclude at:

  • Will a police & Liquor Licensing Division briefing & debriefing involving all security personnel be held?

  • Date before event: Date after event:

  • Police Officer to be present:

  • Liquor Licensing Division Officer to be present:

  • What security arrangements have been made for:

  • Cash: Asset protection:

  • Crowd Management:

  • Prohibited Items:

5.2 First aid and emergency medical services

  • Who is suppling the first aid service?

  • Start time: Finish time:

  • No. of First aid personnel: No. of First aid posts

5.3 Emergency procedures

  • What is the process to ensure that all event staff, security staff, police & emergency services will be informed of the emergency evacuation plan?

  • Who is the nominated person to authorise an evacuation?

  • Contact details during the event:

6 Management of alcohol

  • 6.1 Permit conditions

  • Please upload copy of Liquor permit.

  • What arrangements have been made to notify the bar staff of the standard and other conditions of your General Purpose Permit or Public Function Approval?

6.2 BYO and non-BYO events

  • Has the matter of BYO liquor been discussed with the organising committee and other stakeholders for the event?


6.3 Responsible service of alcohol

  • How will you tell patrons about alcohol, including that alcohol will not be served to minors and intoxicated patrons? Provide examples.

6.4 Beverage containers

  • What will be used to serve alcohol

6.5 Trading hours

  • Start

  • Select date

  • Finish

  • Select date

  • Start:

  • Select date

  • Finish:

  • Select date

  • Start:

  • Select date

  • Finish

  • Select date

6.6 Alcohol consumption areas

  • How many alcohol dispensing and consumption areas will be available?

  • Dispensing areas

  • Consumption areas

  • How will the boundaries of consumption areas be defined?

  • Please Provide Alcohol Plans for your Facility:

  • Please Provide Alcohol Plans for your Facility:

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.