Event Planning Checklist

• Event planner

• Contact number

• Email

About the Event

• Event name

• Description of event

• Date and time of event

  Date

• Target audience

• Reason for event

• Initial budget for event

Location of Event

• How far advance does the location need to be booked?

• How big is the location?

• Can it accommodate the intended number of guests?

  Yes

  No

  N/A

• Is it accessible for persons with disability?

  Yes

  No

  N/A

Risk Assessment

• Are there safety exits present in the event location?

  Yes

  No

  N/A

• Is there a first aid kit?

  Yes

  No

  N/A

• Is there enough space for a medical response table?

  Yes

  No

  N/A

• Are there fire extinguishers?

  Yes

  No

  N/A

• Are there any faulty infrastructures present?

  Yes

  No

  N/A

Catering

• Cost per head

• Beverages to be served

• Hors d'oeuvres

• Self-service or waiting staff

• Equipment required

• Tables required

• Chairs required

• Cutlery required

• Special dietary considerations

• Have staff been briefed on emergency protocols?

  Yes

  No

  N/A

• Is the stage set up?

  Yes

  No

  N/A

• Is the dining area set up properly?

  Yes

  No

  N/A

• Is the floor plan followed?

  Yes

  No

  N/A

• Are VIPs accommodated properly?

  Yes

  No

  N/A

• Were the guest gifts given accordingly?

  Yes

  No

  N/A

• Was the program followed?

  Yes

  No

  N/A

• Did guests submit feedback?

  Yes

  No

  N/A

• Did staff provide feedback and observations?

  Yes

  No

  N/A

• What are some improvements to consider for next time?

• Additional comments or suggestions

• Event Planner

  Sign