Executive Site Visit

Welcome to the OCS Executive Site Visit iPad form

• Please enter the details of the site you are visiting and contact details below. The next page will provide guidance notes on how to approach and complete the site visit

• Division

• Client/ Site Name

• Services provided

• Visit date

  Date

• Visit carried out by

• In the presence of

• Customer details, if seen

• 3G pin point location (if available)
  Address

Guidance Notes

• Q). Why am I required to carry out Executive Site Visits?
  A). It is crucial that business leaders are actively engaged (and highly visible) in the management of health and safety. These visits are designed to help you discharge your legal responsibilities and to provide you with a level of satisfaction that adequate safety standards are being maintained.

• Q). How do I approach the Executive Site Visit?
  A). You are free to conduct the visit in your own style. (Note: lead by example - be sure to observe all safety precautions and procedures including the wearing of protective clothing and equipment as identified by local management).

• Q). Will I be expected to have a detailed knowledge of health and safety law?
  A). No. Recognise your limitations (in health and safety knowledge and experience) and seek appropriate advice and support as needed. Remember the experts are the ones doing the work, ask them.

• Q). Who should I talk to on site?
  A). It is essential that you engage in conversations with front line operatives. If you want to know what's going we'll, what's wrong and where help is needed ask and listen

• Q). I am keen to optimise my time on site. Can you recommend a suitable framework?
  A). Yes, see a typical flexible framework below. The key steps should be:-
  1. Stop and look - take photos of any problems or issues if possible using the link below
  2. Be friendly
  3. Ask open questions about the work e.g. What could go wrong? What would that look like?
  4. Challenge e.g. Why do you feel you have to work that way?
  5. Praise good behaviour and practice - take photos if possible using the link below
  6. Gain commitment to act
  7. Follow up

Top 10 HSQE Questions

• 1. Does the site have access to the MyOCS?

  Yes

  No

  N/A

• 2. Are managers and staff aware of the Adverse Event reporting procedure?

  Yes

  No

  N/A

• 3. Have any adverse events or RIDDORs been fully investigated (ask to view investigation forms)?

  Yes

  No

  N/A

• 4. Are site specific and task specific risk assessments in place, current and signed?

  Yes

  No

  N/A

• 5. Have all staff received induction training?

  Yes

  No

  N/A

• 6. Is a training matrix and refresher training in place for all staff?

  Yes

  No

  N/A

• 7. For potentially hazardous machinery such as waste compactors, balers and shredders are designated staff fully trained and certified to use the machine?

  Yes

  No

  N/A

• 8. Are forms and documents in use of current issue and only downloaded from MyOCS?

  Yes

  No

  N/A

• 9. If we are responsible for waste removal on site do we hold copies of waste transfer notes or an annual waste transfer note (all fields must be completed to include the EWC and SIC codes)?

  Yes

  No

  N/A

• 10. For hazardous waste do we hold consignment notes with all fields completed?

  Yes

  No

  N/A

Works observed

*TIP: Always ask, don't tell. Walk the site, talk to lots of people, make observations and ask open questions

• Consider during your visit -
  Safe Systems of Work, Risk Assessments, PPE, Equipment, Welfare, Training, Driving, COSHH, Manual Handling, Slips Trips and Falls, Working at height

• Comments: detail the works observed

• Where appropriate take photos of any non-compliance, observation or innovation here and provide detail

  Non-Compliant

  OBS

  INOV

Action Plan - provide details of any issues and agreed actions below

• Action plan:

• Has an action plan been agreed with the manager?

  YES

  NO

• Possible causes of unsafe working include: Inadequate leadership, inadequately maintained equipment, lack of training/ knowledge, procedures not followed, poor housekeeping, lack of concentration/ fatigue, horseplay, peer pressure, pressure to complete task and the working environment

• Name and signature of Executive (sign your name using you iPad by selecting the tab on the right):

  Sign

• Division/ Position

• Name, position and signature of site/ contract manager

  Sign

Record your visit by emailing this form to audit.returns@ocs.co.uk