Farm Health and Safety Audit

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Property Details

• Type of Unit

• Number of Hectares

• Number and Type of Stock

• Unit Manager

• Number of Employees

Executive Summary and Key Recommendations

• Executive Summary

• Key Recommendations

Health and Safety Systems and Procedures

• Is there a health and safety policy in place? (Is it readily available to employees).

  Yes

  No

  N/A

• Has the Health and Safety Policy been signed by the manager and dated in the last two years? (Is there a signature and a date less than two years old).

  Yes

  No

  N/A

• Has the policy been discussed with employees? (Meeting Minutes or Induction Record).

  Yes

  No

  N/A

• Is health and safety included in the Business Plan? (e.g. Budget, planned training, purchase of new safety equipment).

  Yes

  No

  N/A

• Is there an up-to-date Hazard Register in place? (Hard copy or electronic, evidence of a review in the last six months).

  Yes

  No

  N/A

• Have any new hazards been listed? (E.g. Has the Hazard Register been customised for the property, have new and farm specific hazards been added).

  Yes

  No

  N/A

• Have any hazards been reviewed or added as a result of an Incident Investigation? (Review Hazard Register).

  Yes

  No

  N/A

• Has training been carried out to help manage Significant Hazards? (E.g. Quad Bike, Tractor, Chainsaw).

  Yes

  No

  N/A

• Is there a current and completed Hazardous Substance Register in place?

  Yes

  No

  N/A

• Are there any Safety Data Sheets (SDS) in place? (These should be in a folder in the dairy shed, or near the hazardous substances).

  Yes

  No

  N/A

• Have employees been inducted into health and safety requirements and is there a signed Induction Record?

  Yes

  No

  N/A

• Is there evidence of extra training? (E.g. Quad Bike, Tractor, Chainsaw, Approved Handler).

  Yes

  No

  N/A

• Is there a trained and current Approved Handler on the farm? (Check the training records).

  Yes

  No

  N/A

• Is employee competency reviewed? (E.g. have they demonstrated competency in key areas).

  Yes

  No

  N/A

• Is there evidence that casual employees have been inducted into health and safety? (This includes ensuring they are competent to carryout the duties they are engaged to do).

  Yes

  No

  N/A

• Are there formal Emergency Procedures in place? (E.g. Fire Action Notice, Assembly Point, Procedures available to employees, are they visible in the workplace).

  Yes

  No

  N/A

• Are there emergency contact details easily available?

  Yes

  No

  N/A

• Are there trained and currently certified First Aiders on the Farm? (There should be more than one).

  Yes

  No

  N/A

• Have any Near Miss or Injury incidents been reported? (Check Incident Register and there should be completed reports for each incident).

  Yes

  No

  N/A

• Have there been any Near Miss Incidents Reported? (Do employees know to do this?)

  Yes

  No

  N/A

• Have there been any Serious Harm Injuries? (If yes, how many, when and provide a quick summary).

  Yes

  No

  N/A

• Have any Serious Harm Injuries been reported to the Department of Labour.

  Yes

  No

  N/A

• Have incident root causes been reviewed in the hazard Register?

  Yes

  No

  N/A

• Are there any employees on ACC? (List brief details including the amount of time off work).

  Yes

  No

  N/A

• Have Contractors signed the Contractor Health and Safety Pre-qualification Form? (All Contractors?).

  Yes

  No

  N/A

• Have Contractors carrying out high risk work provided a Project Specific Safety Plan? (smaller Contractors may use the Farms Processes / Documentation).

  Yes

  No

  N/A

• Have all Contractors been inducted into the farm's hazards and emergency procedures?

  Yes

  No

  N/A

• Is there a sign-in book for visitors and Contractors?

  Yes

  No

  N/A

• Is the Contractor's health and safety performance monitored? (Is this monitoring recorded?)

  Yes

  No

  N/A

• Have there been any assessments / audits that include health and safety in the last 12 months? (Document by who and when).

  Yes

  No

  N/A

• Are there regular meetings with employees where health and safety is discussed? (There should be minutes of meetings, meetings should be held at least monthly).

  Yes

  No

  N/A

• Have meetings including health and safety been documented?

  Yes

  No

  N/A

Quad Bikes

• Is the Quad Bike in good condition and serviced regularly? (E.g. Is it clean or dirty, is it serviced by an approved service agent).

  Yes

  No

  N/A

• Are there Ag Helmets available for all bikes / riders? (Are they within the issue date, are they in god condition).

  Yes

  No

  N/A

• Are the Helmets worn by bike riders? (View riders wearing helmets).

  Yes

  No

  N/A

Two Wheel Bikes

• Are the Two Wheel Bikes Registered? (There should be a current Farm Registration on the bike if it goes on a public road).

  Yes

  No

  N/A

• Are the Two Wheel Bikes in good condition and serviced regularly? (E.g. Is it clean or dirty, is it serviced by an approved service agent).

  Yes

  No

  N/A

• Are there Helmets available for all bikes / riders? (Are they within the issue date, are they in god condition).

  Yes

  No

  N/A

• Are the Helmets worn by bike riders? (View riders wearing helmets).

  Yes

  No

  N/A

Tractor Safety

• Is the tractor(s) Registered / Licensed? (Should be G for General Purpose and if used on a public road).

  Yes

  No

  N/A

• Does it have a current number plate?

  Yes

  No

  N/A

• Does it have a beacon fitted? (This should be fitted for travelling on the public road in low light conditions).

  Yes

  No

  N/A

• Does the tractor have hazard panels fitted? (If it is more than 2.5m wide - usually with duals fitted, and travels on the public road).

  Yes

  No

  N/A

• Do drivers of the tractor have a class 1 License (if they travel at less than 30km on the public road).

  Yes

  No

  N/A

• Are any implements towed on a public road that are more than 3.1m wide? (e.g. Wide silage wagons).

  Yes

  No

  N/A

• If implements are towed on the public road that are greater than 3.1m wide, are they fitted with an "OVERSIZE' sign front and rear?

  Yes

  No

  N/A

• Does the PTO have a safety guard?

  Yes

  No

  N/A

• Are all tractors clean, in good condition and serviced regularly? (E.g. Is it serviced by an approved agent on a regular basis, has it got mud or straw in the motor, is there a lot of leaking oil or grease, is it dirty, is the cab full of dirt).

  Yes

  No

  N/A

• Is the tractor fitted with a Fire Extinguisher? (This should be a minimum of a 2.5kg Dry Powder and must have a current Test Tag showing a test within the last 12 months, is it fitted or rolling loose).

  Yes

  No

  N/A

• Is there evidence the seat belt is worn? (Required when working on steep country, or when there is a risk of roll over or sudden stopping).

  Yes

  No

  N/A

General Vehicle Safety

• Are all vehicles that travel on the public road currently registered? (E.g. Farm Utes, Trucks, Trailers, Cars).

  Yes

  No

  N/A

• Do all vehicles that travel on the public road have a current Warrant of Fitness or WoF? (E.g. Farm Utes, Trucks, Trailers, Cars).

  Yes

  No

  N/A

• Do drivers of vehicles have appropriate licenses? (E.g. HT, Car, etc)

  Yes

  No

  N/A

• Are all vehicles clean, in good condition and serviced regularly? (E.g. Is it serviced by an approved agent on a regular basis, has it got mud or straw in the motor, is there a lot of leaking oil or grease, is it dirty, is the cab full of dirt).

  Yes

  No

  N/A

• Are the vehicles fitted with a Fire Extinguisher? (This should be a minimum of a 2.5kg Dry Powder and must have a current Test Tag showing a test within the last 12 months, is it fitted or rolling loose).

  Yes

  No

  N/A

• Are the vehicles fitted with an up-to-date First AId Kit?

  Yes

  No

  N/A

General Farm Machinery and Equipment

• Do PTO operated equipment / implements have PTO shaft covers? (E.g. Telescopic plastic sleeve)

  Yes

  No

  N/A

• Are guards fitted? (E.g. Guards protecting belts, cogs, pullys).

  Yes

  No

  N/A

• Is the equipment clean and in good condition? (E.g. not full of mud, clean, grease points greased, blades in good condition, etc)

  Yes

  No

  N/A

• Are hydraulics in good condition? (E.g. No leaking oil, O-rings are ok, hoses are in good condition)

  Yes

  No

  N/A

• Is the chainsaw in good condition?

  Yes

  No

  N/A

• Is there PPE available for the Chainsaw? (Helmet, hearing protection, face protection and chaps).

  Yes

  No

  N/A

• Are personnel trained in the equipment / implement's use? (Check training record, question manager and employees)

  Yes

  No

  N/A

Farm Buildings

• Are the farm buildings in good condition? (E.g. Milk shed, implement shed, chemical storage)

  Yes

  No

  N/A

• Is the rotary table guarded?

  Yes

  No

  N/A

• Is electrical equipment (e.g. pumps, chiller units) plugged into the mains electrically tested and does it have a current tag?

  Yes

  No

  N/A

Safety Signage

• Is there any safety signage on public entries to the property? (E.g. No Unauthorised Access, Report to...)

  Yes

  No

  N/A

• Is there any Safety Signage to high risk areas? (E.g. Milking shed, Work Shop, Chemical Storage)

  Yes

  No

  N/A

Hazardous Substances Including Pesticides

• Is there a current and completed Hazardous Substance Register? (This should be in the office of the shed)

  Yes

  No

  N/A

• Do all current chemicals have a Safety Data Sheet (SDS)? (These should be easily accessible by staff and less than 5 years old)

  Yes

  No

  N/A

• Is there a current approved handler on site? (View card or certificate)

  Yes

  No

  N/A

• Are chemicals stored safely? (Look for bunding, correct spacing, labelled containers)

  Yes

  No

  N/A

• Is the correct PPE available and used? (E.g. Gumboots, waterproof apron, splash proof googles, face shield, vinyl gloves, respirator)

  Yes

  No

  N/A

• Is there an eye wash station? (Pump bottle with eye fitting is ok).

  Yes

  No

  N/A

• Is there adequate signage at entry points to the chemical storage area? (E.g. Warning, Ag Chemical sign, PPE Required, restricted area).

  Yes

  No

  N/A

Electrical Safety

• Is there a working emergency stop in place on the rotary table? (E.g. pull cord, push button)

  Yes

  No

  N/A

• Are there Lock Out / Isolation procedures in place? (Check main switchboard, should be in place for accessing under / in Rotary Tables, chillers by vats, etc)

  Yes

  No

  N/A

• Are all power leads tested and do they have a current Test Tag?

  Yes

  No

  N/A

Fire Prevention and First Aid

• Are there Fire Extinguishers in high risk areas? Milk Shed, Work Shop, Tractors, Houses, Ute)

  Yes

  No

  N/A

• Is the correct signage erected for the type of Fire Extinguisher in place?

  Yes

  No

  N/A

• Have the Fire Extinguishers been tested / checked in the last 12 months? (There should be a yellow test tag attached)

  Yes

  No

  N/A

• Are there First Aid Kits in high risk areas? (Milk Shed, Work Shop, Houses, Ute)

  Yes

  No

  N/A

• Are the First Aid Kits up-to-date and checked regularly? (Check contents)

  Yes

  No

  N/A

• Are the First Aid Kits clean and tidy? (No straw or bird feaces on them, no bloody material in them)

  Yes

  No

  N/A

• Is ther signage indicating the First Aid Kit's location? (Green sign with white cross)

  Yes

  No

  N/A

Animal Handling Facilities

• Are there stock yards? (Cattle Yards)

  Yes

  No

  N/A

• Are the stock yards (including yards at the Milk Shed) in good condition? (E.g. Nails sticking out, loose boards or poles)

  Yes

  No

  N/A

• Are they well drained? (E.g. Concrete slab, no mud, water drains away)

  Yes

  No

  N/A

Effluent Pond

• Is the effluent pond near any buildings or easily accessible to the public? (E.g. near a house, shed, school).

  Yes

  No

  N/A

• Is the pond fenced to prevent children accessing the water?

  Yes

  No

  N/A

• Is the stone trap fenced to prevent children accessing the water?

  Yes

  No

  N/A

• Are the fences in good condition? (Strong posts, wire tight, gates well hung)

  Yes

  No

  N/A

• Is work carried out around the edge of the pond?

  Yes

  No

  N/A

• If yes, is a risk assessment carried out before starting work?

  Yes

  No

  N/A

• Can personnel escape if they fall in? (E.g. safety line or ladder in the corner)

  Yes

  No

  N/A

• If accessing a pump in the middle of the pond, are there safety procedures in place? (E.g. Is the pump secure? Is there a safe way to access the pump? Is the pump isolated when work is carried out?

  Yes

  No

  N/A

Farmyards, Paddocks, Lanes and Underpasses

• Are the lanes in good condition? (e.g. Well drained, hard surface, lack of mud)

  Yes

  No

  N/A

• Are the paddocks free of old wire, posts, wind fall or other debrie?

  Yes

  No

  N/A

• Are the bridges in good condition? (Solid surface, side rails where there is a drop of more than 1m)

  Yes

  No

  N/A

• Have any bridges been certified by an engineer? (If yes, to what weight?)

  Yes

  No

  N/A

• Is there an underpass on the property?

  Yes

  No

  N/A

• Are there any sink holes? (Are they marked on the farm map? Are they fenced off?)

  Yes

  No

  N/A

Public Roads

• Are cattle moved on the public road? (Does it impact on traffic?)

  Yes

  No

  N/A

• Is there any Stock Movement warnings available and used? (E.g. Approved road sign, flashing light, pilot vehicles front and back)

  Yes

  No

  N/A

• Is there an underpass? (Is there a need for one?)

  Yes

  No

  N/A

• Do farm personnel drive safely on the road (E.g. Wear helmets on bikes, keep to the speed limit, drive to the conditions)

  Yes

  No

  N/A

Confined Space Entry / Working at Heights

• Is work carried out at a height where a fall can cause injury? (E.g. From the top of a Milk Vat)

  Yes

  No

  N/A

• Is there a safe working at heights procedure in place?

  Yes

  No

  N/A

• Is work carried out in Confined Spaces? (E.g. in a Milk Vat)

  Yes

  No

  N/A

• Is there a confined space entry procedure in place? (E.g. Safety line, ventilation, safety stand over)

  Yes

  No

  N/A

• Is there a Work Permit System in place? (One where employees or contractors working on high risk activities apply for a permit from the Farm Manager or representative before starting work)

  Yes

  No

  N/A

Fire Arms

• Are there any fire arms on the farm?

  Yes

  No

  N/A

• If yes, does the owner have a license?

  Yes

  No

  N/A

• Are the fire arms, bolts and ammunition stored separately in a secure place?

  Yes

  No

  N/A

Employee Health

• Do employees undergo any health checks? (E.g. Hearing, Eye Sight, Lung Function)

  Yes

  No

  N/A

• Is there any health related information available for employees? (Health eating, drinking etc)

  Yes

  No

  N/A

• Is sunblock provided to employees?

  Yes

  No

  N/A

• Is the drug an alcohol policy used / followed? (E.g. When employing new employees)

  Yes

  No

  N/A

Behaviours of Personnel

• Does the manager demonstrate a good knowledge of health and safety in the workplace?

  Yes

  No

  N/A

• Does the manager display safe behaviours? (E.g. lead by example)

  Yes

  No

  N/A

• Do employees display safe behaviours? (E.g. wear Ag Helmets or other PPE)

  Yes

  No

  N/A

Dwellings

• Are the dwellings in a good and tidy condition?

  Yes

  No

  N/A

• Are the dwellings fenced to ensure the security of children (Particularly near roads, lanes, driveways, effluent ponds, etc)

  Yes

  No

  N/A

• Is there a working smoke alarm installed in the dwellings?

  Yes

  No

  N/A

• Is there a suitable Fire Extinguisher installed in each dwelling? (tested and tagged in the last 12 months)

  Yes

  No

  N/A

• Is there a suitable and up-to-date First Aid Kit in each dwelling?

  Yes

  No

  N/A

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