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First Bus UK - North Region - Engineering Monthly Snap Audit Version 3.3 Manchester OPCO
First Bus UK - North Region - Engineering Monthly Snap Audit Version 3.3 Manchester OPCO
Mark Johnstone

First Bus UK - North Region - Engineering Monthly Snap Audit Version 3.3 Manchester OPCO

Depot Engineering Monthly Snap Audits

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Free First Bus UK - North Region - Engineering Monthly Snap Audit Version 3.3 Manchester OPCO Checklist

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Information

  • Depot

  • Engineering Manager

  • Conducted on

  • Auditor

    • Simon Carlisle
    • Stuart Drummond
    • Mark Johnstone

SOP 2301 Roadwheels

  • AUDITOR GUIDANCE - Check wheel torque log up to a weeks worth of entries for correct completion (In particular note anything exceeding 24hrs between 2nd & 3rd torques).

  • Is the 3 stage torque check procedure being followed correctly ?

  • Corrective Action Required -

  • Comments

  • AUDITOR GUIDANCE - Check tool register for number of wrenches in use, check for current certs, ensure torque wrenches are individually identified.

  • Are calibrated torque wrenches in use (6 monthly up to 150 fleet size, 3 monthly above 150 fleet size) ?

  • Corrective Action Required -

  • Comments -

SOP 2302 Quality Monitoring

  • AUDITORS GUIDANCE - Obtain list of staff and check matrix to ensure that all staff have had at least 1 check per month ( Check the previous full month).

  • Have all staff been assessed at the correct level & is there a matrix in place & is it up to date ?

  • Corrective Action Required -

  • Comments

  • AUDITORS GUIDANCE - Check SOP file to ascertain if all documents have been acknowledged by the person being audited.

  • Have all sheets been signed by the staff member that has been checked ?

  • Corrective Action Required -

  • Comments

SOP 2201 Preventative Maintenance

  • AUDITORS GUIDANCE - Check 3 files for servicing sheet completion ( Prioritise C,D,E,F services for portal axle servicing ETC.

  • Have all elements of the appropriate service schedule been completed ? ( Oil/filter changes, tappets, portal axle servicing etc).

  • Corrective Action Required -

  • Comments

SOP 2501 & 4101 Vehicle Defect Cards

  • AUDITORS GUIDANCE - Check at least 25 defect cards for completion inc repair action, signature of repairer & supervisory sign off when a repair has taken place. If any defect has been deferred trace through to completion - Query statements such as serviceable that do not make it clear that effective action has taken place.

  • Are all defects actioned ?

  • Corrective Action Required -

  • Comments

SOP 2102 Vehicle Inspections

  • AUDITORS GUIDANCE - Check 3 veh files ensuring no inspection exceeds prescribed inspection intervals for that location by more than 3 days. Ask for current fleet list and check against inspection plan.

  • Is SAP being used to manage the inspection cycle & do inspection intervals conform to prescribed mileages and date intervals for all vehicle types ? If any inspections are missed ensure a valid missed inspection sheet is in place ( See intranet SOP 38 for example).

  • Corrective Action Required -

  • Comments

  • AUDITORS GUIDANCE - Check 3 files for correct completion. There should be no blank spaces in the repair section of any defect. Query such statements as serviceable if not quantified further.

  • Have all X defects been repaired prior to being released from the workshop & are all D defects actioned prior to the next inspection ?

  • Corrective Action Required -

  • Comments

SOP 2102 Continued

  • AUDITORS GUIDANCE - Note all leaks identified in audited inspection & check register/log. Each Depot should have a system in place to record 24/48hr re-checks of all repairs completed on fuel & oil leaks - In some cases it will be a master log & in others a single sheet for each vehicle.

  • Is there a record of oil/fuel leak re-checks ?

  • Corrective Action Required -

  • Comments

SOP 2102 Continued

  • AUDITORS GUIDANCE - Check the most recent 5 MOT vehicles to ensure the fire risk assessment has taken place or check 5 random files for the same - The most common error is when a vehicle has been transferred in from elsewhere & the file is not checked to ensure compliance.

  • Is there a copy of the Annual Fire Risk Checklist with each MOT document in the vehicle file ?

  • Corrective Action Required -

  • Comments

Engineering Safety

  • Auditors Guidance - Engineering Safety Management - Policy 5600, 5610, 5601, 5608, 5203

  • Are Pits protected to the standard of the Policy ?

  • Corrective Action Required -

  • Comments -

  • Do vehicles adhere to the speed limit ?

  • Corrective Action Required -

  • Comments -

  • Are Banksman in use where reversing is needed ?

  • Corrective Action Required -

  • Comments -

  • Are LEVs in use, minimising exposure to diesel fumes ?

  • Corrective Action Required -

  • Comments -

  • Is there a Safe System of Work displayed on any High Risk Machinery ?

  • Corrective Action Required -

  • Comments -

Engineering Safety Continued

  • Is equipment appropriately guarded ?

  • Corrective Action Required -

  • Comments -

  • Are staff wearing appropriate foot wear?

  • Corrective Action Required -

  • Comments -

  • Are staff wearing appropriate head wear for the activity ?

  • Corrective Action Required -

  • Comments -

  • Do staff wear safety spectacles ?

  • Corrective Action Required -

  • Comments -

  • Do staff wear hearing protection were required ?

  • Corrective Action Required -

  • Comments -

  • Do staff carry out & record PSC checks ?

  • Corrective Action Required -

  • Comments -

Engineering Safety Cont

  • Are steering wheel covers in use ?

  • Corrective Action Required -

  • Comments

  • Are wheel chocks in use ?

  • Corrective Action Required -

  • Comments

  • General Housekeeping - Is the Depot in general in a safe, clean and tidy state ?

  • Corrective Action Required -

  • Comments

Depot Blueprint - Workshop Plan

  • AUDITORS GUIDANCE - Supervisors appraisals - Check for evidence.

  • Have all Supervisors had appraisals carried out by their line manager?

  • Corrective Action Required -

  • Comments

  • AUDITORS GUIDANCE - Vehicle Examiners - Check for evidence.

  • Have all Vehicle Examiners had appraisals carried out buy their line manager?

  • Corrective Action Required -

  • Comments

  • AUDITORS GUIDANCE - Engineers appraisals - Check for evidence.

  • Have all engineers had appraisals carried out by their line manager ?

  • Corrective Action Required -

  • Comments

  • AUDITORS GUIDANCE - ILUO Chart - Check for evidence.

  • Do all engineers have an ILUO or other training matrix in place?

  • Corrective Action Required -

  • Comments

Depot Blueprint - Plan to Inspect

  • AUDITORS GUIDANCE - Inspection reports - Check for evidence.

  • Are the previous 3 inspection reports and vehicle file consulted prior to every vehicle inspection ?

  • Corrective Action Required -

  • Comments

  • AUDITORS GUIDANCE - Data Alchemist - Check for evidence.

  • Have Data Alchemist email reports been consulted prior to evert vehicle inspection ?

  • Corrective Action Required -

  • Comments

Other Compliance & Best Practice

  • AUDITORS GUIDANCE - Localised SAM - Check for evidence.

  • Is localised SAM up to date and are hardy copy work orders kept on site?

  • Corrective Action Required -

  • Comments

  • AUDITORS GUIDANCE - Fuel Efficiency - Check for evidence.

  • Is there evidence of investigations into worst performing vehicles with regards to fuel efficiency?

  • Corrective Action Required -

  • Comments

  • AUDITORS GUIDANCE - Technical Bulletins - Check for evidence.

  • Is there evidence that recent technical bulletins and/or safety's alerts have been briefed to the shop floor?

  • Corrective Action Required -

  • Comments

Sign Off

  • Audited By

    • Simon Carlisle
    • Stuart Drummond
    • Mark Johnstone

  • Initials Of Auditor

First Bus UK - North Region - Engineering Monthly Snap Audit Version 3.3 Manchester OPCO
Mark Johnstone

First Bus UK - North Region - Engineering Monthly Snap Audit Version 3.3 Manchester OPCO

Depot Engineering Monthly Snap Audits

Use this Template
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