SOP 2301 Roadwheels

AUDITOR GUIDANCE - Check wheel torque log up to a weeks worth of entries for correct completion (In particular note anything exceeding 24hrs between 2nd & 3rd torques).

Is the 3 stage torque check procedure being followed correctly ?

Corrective Action Required -

Comments

AUDITOR GUIDANCE - Check tool register for number of wrenches in use, check for current certs, ensure torque wrenches are individually identified.

Are calibrated torque wrenches in use (6 monthly up to 150 fleet size, 3 monthly above 150 fleet size) ?

Corrective Action Required -

Comments -

SOP 2302 Quality Monitoring

AUDITORS GUIDANCE - Obtain list of staff and check matrix to ensure that all staff have had at least 1 check per month ( Check the previous full month).

Have all staff been assessed at the correct level & is there a matrix in place & is it up to date ?

Corrective Action Required -

Comments

AUDITORS GUIDANCE - Check SOP file to ascertain if all documents have been acknowledged by the person being audited.

Have all sheets been signed by the staff member that has been checked ?

Corrective Action Required -

Comments

SOP 2201 Preventative Maintenance

AUDITORS GUIDANCE - Check 3 files for servicing sheet completion ( Prioritise C,D,E,F services for portal axle servicing ETC.

Have all elements of the appropriate service schedule been completed ? ( Oil/filter changes, tappets, portal axle servicing etc).

Corrective Action Required -

Comments

SOP 2501 & 4101 Vehicle Defect Cards

AUDITORS GUIDANCE - Check at least 25 defect cards for completion inc repair action, signature of repairer & supervisory sign off when a repair has taken place. If any defect has been deferred trace through to completion - Query statements such as serviceable that do not make it clear that effective action has taken place.

Are all defects actioned ?

Corrective Action Required -

Comments

SOP 2102 Vehicle Inspections

AUDITORS GUIDANCE - Check 3 veh files ensuring no inspection exceeds prescribed inspection intervals for that location by more than 3 days. Ask for current fleet list and check against inspection plan.

Is SAP being used to manage the inspection cycle & do inspection intervals conform to prescribed mileages and date intervals for all vehicle types ? If any inspections are missed ensure a valid missed inspection sheet is in place ( See intranet SOP 38 for example).

Corrective Action Required -

Comments

AUDITORS GUIDANCE - Check 3 files for correct completion. There should be no blank spaces in the repair section of any defect. Query such statements as serviceable if not quantified further.

Have all X defects been repaired prior to being released from the workshop & are all D defects actioned prior to the next inspection ?

Corrective Action Required -

Comments

SOP 2102 Continued

AUDITORS GUIDANCE - Note all leaks identified in audited inspection & check register/log. Each Depot should have a system in place to record 24/48hr re-checks of all repairs completed on fuel & oil leaks - In some cases it will be a master log & in others a single sheet for each vehicle.

Is there a record of oil/fuel leak re-checks ?

Corrective Action Required -

Comments

SOP 2102 Continued

AUDITORS GUIDANCE - Check the most recent 5 MOT vehicles to ensure the fire risk assessment has taken place or check 5 random files for the same - The most common error is when a vehicle has been transferred in from elsewhere & the file is not checked to ensure compliance.

Is there a copy of the Annual Fire Risk Checklist with each MOT document in the vehicle file ?

Corrective Action Required -

Comments

Engineering Safety

Auditors Guidance - Engineering Safety Management - Policy 5600, 5610, 5601, 5608, 5203

Are Pits protected to the standard of the Policy ?

Corrective Action Required -

Comments -

Do vehicles adhere to the speed limit ?

Corrective Action Required -

Comments -

Are Banksman in use where reversing is needed ?

Corrective Action Required -

Comments -

Are LEVs in use, minimising exposure to diesel fumes ?

Corrective Action Required -

Comments -

Is there a Safe System of Work displayed on any High Risk Machinery ?

Corrective Action Required -

Comments -

Engineering Safety Continued

Is equipment appropriately guarded ?

Corrective Action Required -

Comments -

Are staff wearing appropriate foot wear?

Corrective Action Required -

Comments -

Are staff wearing appropriate head wear for the activity ?

Corrective Action Required -

Comments -

Do staff wear safety spectacles ?

Corrective Action Required -

Comments -

Do staff wear hearing protection were required ?

Corrective Action Required -

Comments -

Do staff carry out & record PSC checks ?

Corrective Action Required -

Comments -

Engineering Safety Cont

Are steering wheel covers in use ?

Corrective Action Required -

Comments

Are wheel chocks in use ?

Corrective Action Required -

Comments

General Housekeeping - Is the Depot in general in a safe, clean and tidy state ?

Corrective Action Required -

Comments

Depot Blueprint - Workshop Plan

AUDITORS GUIDANCE - Supervisors appraisals - Check for evidence.

Have all Supervisors had appraisals carried out by their line manager?

Corrective Action Required -

Comments

AUDITORS GUIDANCE - Vehicle Examiners - Check for evidence.

Have all Vehicle Examiners had appraisals carried out buy their line manager?

Corrective Action Required -

Comments

AUDITORS GUIDANCE - Engineers appraisals - Check for evidence.

Have all engineers had appraisals carried out by their line manager ?

Corrective Action Required -

Comments

AUDITORS GUIDANCE - ILUO Chart - Check for evidence.

Do all engineers have an ILUO or other training matrix in place?

Corrective Action Required -

Comments

Depot Blueprint - Plan to Inspect

AUDITORS GUIDANCE - Inspection reports - Check for evidence.

Are the previous 3 inspection reports and vehicle file consulted prior to every vehicle inspection ?

Corrective Action Required -

Comments

AUDITORS GUIDANCE - Data Alchemist - Check for evidence.

Have Data Alchemist email reports been consulted prior to evert vehicle inspection ?

Corrective Action Required -

Comments

Other Compliance & Best Practice

AUDITORS GUIDANCE - Localised SAM - Check for evidence.

Is localised SAM up to date and are hardy copy work orders kept on site?

Corrective Action Required -

Comments

AUDITORS GUIDANCE - Fuel Efficiency - Check for evidence.

Is there evidence of investigations into worst performing vehicles with regards to fuel efficiency?

Corrective Action Required -

Comments

AUDITORS GUIDANCE - Technical Bulletins - Check for evidence.

Is there evidence that recent technical bulletins and/or safety's alerts have been briefed to the shop floor?

Corrective Action Required -

Comments

Sign Off

Audited By
Initials Of Auditor
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.