First Bus UK - South Yorkshire OPCO - HR Audit Version 1.0

• Depot

  Select Olive Grove Rotherham Doncaster

  • Olive Grove
  • Rotherham
  • Doncaster

• Engineering Manager/Operations Manager

  Select Peter Mair Alan Barstow Joy Devine Ian Plant Dean Robinson Paul Else

  • Peter Mair
  • Alan Barstow
  • Joy Devine
  • Ian Plant
  • Dean Robinson
  • Paul Else

• Conducted On

  Date

• Auditor

  Select Tracy A Tracy B Jacky S

  • Tracy A
  • Tracy B
  • Jacky S

Engineering

• Auditor Guidance - Is the Depot closing down job cards on SAP, check for evidence.

• Is their evidence of job cards being closed down without error and is it being carried out in a timely manner ?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Auditor Guidance - Is the Depot closing down inspection sheets in SAP, check for evidence.

• Is their evidence of Inspection sheets being closed down without error and is it being carried out in a timely manner ?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Auditor Guidance - Check that the Inspection sheets are been filed and look for signatures

• Check that the filing of Inspection Sheets and signatures being checked and is it being carried out in a timely manner ?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Auditor Guidance - Check that the Vehicle Defect Cards are been filed, content is complete without error.

• Is the filing of Defect Cards complete, completed by drivers & engineering correctly without error.

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Auditor Guidance - Is the Depot updating & maintaining the SAM register ? Check for evidence.

• Is their evidence that the Depot is updating & maintaining the SAM register without error and in a timely manner ?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

Engineering Continued

• Auditor Guidance - Is the Depot clerk assisting with accident costing ? Check for evidence

• Is their evidence of Depot Clerk assisting with accident costing analysis and is it without error and in a timely manner ?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Auditor Guidance - Is the Depot recording holiday & sickness ? Check for evidence

• Is their evidence that the Depot is recording holiday & Sickness and is it without error and in a timely manner ?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Auditor Guidance - Is the Depot recording and requesting CCTV requests ? Check for evidence

• Is their evidence that the Depot is recording and requesting CCTV requests ?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Auditor Guidance - Is the Maintenance of the cleaning programme spreadsheet done without error? Check for evidence

• Is the maintenance of the cleaning programme spreadsheet done without error and in a timely manner?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Auditor Guidance - Is the Maintenance of the SOP 2301 kept up to date ? Check for evidence

• Is the maintenance of SOP 2301 kept up to date and without error and in a timely manner?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

Engineering Continued

• Auditor Guidance - Meter readings updating ? Check for evidence

• Are the meter readings updated without error and in a timely manner?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Auditor Guidance - Grampian updated ? Check for evidence

• Is Grampian details entered as required, system hours, holidays etc without error and in a timely manner?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Auditor Guidance - Note taking, typing & Displaying notices etc ? Check for evidence

• Is note taking, typing & displaying of notices etc without error and in a timely manner?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

Operations

• Auditor Guidance - Driver Personnel files ? Check for evidence

• Is the creation of driver personnel files completed without error and in a timely manner?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Auditor Guidance - Driver Personnel files Security ? Check for evidence

• Is the Maintenance of the driver personnel records completed in a secure manner without error and in a timely manner?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Auditor Guidance - Driver Personnel files ? Check for evidence

• Are the drivers files up to date and without error ?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Auditor Guidance - Driver Personnel files ? Check for evidence

• Are the drivers files kept securely ?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Auditor Guidance - Driver Personnel files ? Check for evidence

• Are the drivers files distributed securely ?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

Operations Continued

• Auditor Guidance - Personnel files SOP ? Check for evidence

• Is the relevant Personnel file SOP ? being followed ?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Auditor Guidance - Accident/Incident investigation .Check for evidence

• Is the provision of relevant information for accident/incident investigations done in a timely manner and without error?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Auditor Guidance - CCTV Insurance Requests. Check for evidence

• Is the process of requesting CCTV and sending the docs to insurance dept done in a timely manner and without error?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Auditor Guidance - Drivers Risk Rating. Check for evidence

• Is the updating and maintaining of the driver risk ratings spreadsheet done in a timely manner and without error?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Auditor Guidance - KPIs. Check for evidence

• Is the KPI info updated inline with current deadlines and without error?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

Operations Continued

• Auditor Guidance - Drivers Uniform. Check for evidence

• Is the Uniform Co-ordination effective & efficiently handled and without error?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Auditor Guidance - Defect Card Analyse. Check for evidence

• Is the Analyse of missing and incorrect defect cards done without error and as per Policy ?Co-ordination effective & efficiently handled and without error?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Auditor Guidance - Pay slip distribution. Check for evidence

• Is the distribution of payslips & driver notifications done promptly and without error?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Auditor Guidance - Lost Property. Check for evidence

• Is the lost property dealt with securely and as per policy ?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Auditor Guidance - Job Chats. Check for evidence

• Are Job Chats open & in progress with an up to date spreadsheet of achievement available?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

Operations Continued

• Auditor Guidance - Job Chats. Check for evidence

• Is the Job Chat paperwork promptly processed & filed?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Auditor Guidance - Job Chats. Check for evidence

• Is personnel paperwork kept securely and filed accurately?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Drive Green. Check for evidence.

• Is Drive Green analysis up to date ?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Drive Green. Check for evidence.

• Does the Depot Clerk receive the information required to organise the Drive Green analysis?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Drive Green. Check for evidence.

• Are the reports promptly distributed in a timely fashion as instructed by the Operations Manager?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

Operations Continued

• Drive Green. Check for evidence.

• Is note taking done as and when required and general admin duties?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Driving Licence. Check for evidence.

• Is the licence checking spreadsheet up to date and easily available?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Driving Licence. Check for evidence.

• Is licence checks completed in the required timeframe?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Driving Licence. Check for evidence.

• Does the Depot Clerk receive the information required for checking in time?

  Satisfactory

  Unsatisfactory

  Weak

• Remarks

• Corrective Action Required -

• Audited By

  Select Tracy A Tracy B Jacky S

  • Tracy A
  • Tracy B
  • Jacky S

• Initials of Auditor

  Sign