Information
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Depot
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Engineering Manager
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Conducted on
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Auditor
- Simon Carlisle
- Stuart Drummond
- Mark Johnstone
SOP 2301 Roadwheels
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AUDITOR GUIDANCE - Check wheel torque log up to a weeks worth of entries for correct completion (In particular note anything exceeding 24hrs between 2nd & 3rd torques).
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Is the 3 stage torque check procedure being followed correctly ?
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Corrective Action Required -
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Comments
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AUDITOR GUIDANCE - Check tool register for number of wrenches in use, check for current certs, ensure torque wrenches are individually identified.
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Are calibrated torque wrenches in use (6 monthly up to 150 fleet size, 3 monthly above 150 fleet size) ?
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Corrective Action Required -
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Comments -
SOP 2302 Quality Monitoring
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AUDITORS GUIDANCE - Obtain list of staff and check matrix to ensure that all staff have had at least 1 check per month ( Check the previous full month).
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Have all staff been assessed at the correct level & is there a matrix in place & is it up to date ?
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Corrective Action Required -
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Comments
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AUDITORS GUIDANCE - Check SOP file to ascertain if all documents have been acknowledged by the person being audited.
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Have all sheets been signed by the staff member that has been checked ?
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Corrective Action Required -
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Comments
SOP 2201 Preventative Maintenance
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AUDITORS GUIDANCE - Check 3 files for servicing sheet completion ( Prioritise C,D,E,F services for portal axle servicing ETC.
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Have all elements of the appropriate service schedule been completed ? ( Oil/filter changes, tappets, portal axle servicing etc).
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Corrective Action Required -
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Comments
SOP 2501 & 4101 Vehicle Defect Cards
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AUDITORS GUIDANCE - Check at least 25 defect cards for completion inc repair action, signature of repairer & supervisory sign off when a repair has taken place. If any defect has been deferred trace through to completion - Query statements such as serviceable that do not make it clear that effective action has taken place.
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Are all defects actioned ?
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Corrective Action Required -
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Comments
SOP 2102 Vehicle Inspections
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AUDITORS GUIDANCE - Check 3 veh files ensuring no inspection exceeds prescribed inspection intervals for that location by more than 3 days. Ask for current fleet list and check against inspection plan.
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Is SAP being used to manage the inspection cycle & do inspection intervals conform to prescribed mileages and date intervals for all vehicle types ? If any inspections are missed ensure a valid missed inspection sheet is in place ( See intranet SOP 38 for example).
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Corrective Action Required -
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Comments
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AUDITORS GUIDANCE - Check 3 files for correct completion. There should be no blank spaces in the repair section of any defect. Query such statements as serviceable if not quantified further.
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Have all X defects been repaired prior to being released from the workshop & are all D defects actioned prior to the next inspection ?
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Corrective Action Required -
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Comments
SOP 2102 Continued
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AUDITORS GUIDANCE - Note all leaks identified in audited inspection & check register/log. Each Depot should have a system in place to record 24/48hr re-checks of all repairs completed on fuel & oil leaks - In some cases it will be a master log & in others a single sheet for each vehicle.
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Is there a record of oil/fuel leak re-checks ?
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Corrective Action Required -
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Comments
SOP 2102 Continued
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AUDITORS GUIDANCE - Check the most recent 5 MOT vehicles to ensure the fire risk assessment has taken place or check 5 random files for the same - The most common error is when a vehicle has been transferred in from elsewhere & the file is not checked to ensure compliance.
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Is there a copy of the Annual Fire Risk Checklist with each MOT document in the vehicle file ?
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Corrective Action Required -
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Comments
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AUDITORS GUIDANCE - Cleaning - Audits for both Deep Cleans and Nightly Cleans - Check for evidence.
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Are there records of audits being carried out for both deep cleans and nightly cleans ?
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Corrective Action Required -
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Comments
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AUDITORS GUIDANCE - Tyres - Rim Stock - Check for evidence.
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Carry out a physical inspection of the standard of rims in stock.
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Corrective Action Required -
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Comments
Engineering Stores
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AUDITORS GUIDANCE - Stores Issue Process & Associated Record Keeping - Check for evidence over the previous Period.
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Do Supervisors and Stores persons follow the requisition approval system for all parts required ?
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Corrective Action Required -
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Comments
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AUDITORS GUIDANCE - First Time Pick Rate and Monthly MRP Review Process - Check for evidence over the previous Period.
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Is the First Time Pick Rate monitored and MRP levels addressed ?
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Corrective Action Required -
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Comments
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AUDITORS GUIDANCE - Warranty Claim Process - Check for evidence over the previous Period.
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Are all warranty items returned to stores and correctly labelled for warranty consideration ?
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Corrective Action Required -
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Comments
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AUDITORS GUIDANCE - Cyclic Stock Counts - Check for evidence.
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Is there evidence of cyclic stock counts taking place ?
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Corrective Action Required -
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Comments
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AUDITORS GUIDANCE - Stores issue process & associated record keeping - Check for evidence.
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Is there evidence of parts obtained out of hours are captured on stores issue sheets by staff ?
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Corrective Action Required -
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Comments
Engineering Safety
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Auditors Guidance - Engineering Safety Management - Policy 5600, 5610, 5601, 5608, 5203
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Are Pits protected to the standard of the Policy ?
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Corrective Action Required -
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Comments -
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Do vehicles adhere to the speed limit ?
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Corrective Action Required -
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Comments -
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Are Banksman in use where reversing is needed ?
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Corrective Action Required -
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Comments -
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Are LEVs in use, minimising exposure to diesel fumes ?
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Corrective Action Required -
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Comments -
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Is there a Safe System of Work displayed on any High Risk Machinery ?
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Corrective Action Required -
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Comments -
Engineering Safety Continued
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Is equipment appropriately guarded ?
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Corrective Action Required -
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Comments -
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Are staff wearing appropriate foot wear?
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Corrective Action Required -
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Comments -
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Are staff wearing appropriate head wear for the activity ?
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Corrective Action Required -
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Comments -
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Do staff wear safety spectacles ?
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Corrective Action Required -
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Comments -
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Do staff wear hearing protection were required ?
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Corrective Action Required -
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Comments -
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Do staff carry out & record PSC checks ?
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Corrective Action Required -
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Comments -
Engineering Safety Cont
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Are steering wheel covers in use ?
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Corrective Action Required -
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Comments
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Are wheel chocks in use ?
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Corrective Action Required -
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Comments
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General Housekeeping - Is the Depot in general in a safe, clean and tidy state ?
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Corrective Action Required -
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Comments
Sign Off
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Audited By
- Simon Carlisle
- Stuart Drummond
- Mark Johnstone
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Initials Of Auditor