FM Site Audit

• Audit Title

• Client / Site

• Location
  Address

• Conducted on

  Date

• Prepared by

Car Park

• Is the car park clean, tidy and free from potential risk

  Yes

  No

  N/A

• Recommended improvement

• Car park and vehicle / pedestrian segregation & welfare

Asbestos

• Is the building free from asbestos in all known areas

  Yes

  No

• Are the necessary asbestos control measures and documents in place

  Yes

  No

  N/A

First Aid

• Is there an allocated first aider on site

  Yes

  No

  N/A

• Full Name

• Is there appropriate first aid equipment and signage in place

  Yes

  No

  N/A

• List additional required first aid equipment

Equipment

• Additional required...

Glazing

• Does all glazing within the building appear to be in a safe state and good condition

  Safe

  At Risk

  N/A

• List glazing risks or issues below

Risk/Issue

• Issue

• Photo

  Media

Safety

• Has a general risk assessment for the building been carried out

  Yes

  No

• Date of most recent general risk assessment

  Date

• Are appropriate and necessary trip and slip prevention measures in place

  Yes

  No

  N/A

• Enter additional recommended slip and trip safety measures

Recommendation

• Recommendation

• Risk Item

  Media

• Is all recommended safety signage or measures in place, e.g 'Mind You're Head'...

  Yes

  No

  N/A

• List all recommended signage or safety measures to be put into place

Recommendation

• Recommendation

Water Testing

• Are water risk assessments held & current

  Yes

  No

  N/A

• Water risk assessment next due date

  Date

• Are monthly local water tests being carried out and up to date

  Yes

  No

  N/A

Waste Management

• Are all necessary waste management methods in place

  Yes

  No

  N/A

• List waste management issues below

Issue

• Issue

Other H&S...

• Other notes of H&S areas which require attention...

• Identifying photos relating to the above

  Media

• H&S Facility Site Audit... Signed

  Sign

Air Conditioning

• Does the building contain air conditioning or chiller systems

• Are service records held for air conditioning / chillers

  Yes

  No

  N/A

• Last Service Date

  Date

• Next service date

  Date

• Air con recommendations / alterations / requirements / notes

Element

• Note

Boilers & Gas Safety

• Is gas safety report held

  Yes

  No

  N/A

• Last service date

  Date

• Next service due date

  Date

Other HVAC...

• Photograph of building gas boilers

  Media

• Other notes relating to HVAC...

• HVAC facilities audit signed...

  Sign

Disability Access

• Is the building DDA compliant?

• Have appropriate checks been made after alterations

  Yes

  No

  N/A

• Have disability lifts been visibly checked for safety and in good working order

  Yes

  No

  N/A

• Photos to support the above

  Media

• Are all areas free from excess furniture / waste which could otherwise restrict access for disabled guests

  Yes

  No

• Area

• Issue

• Photo

  Media

• DDA Facilities Audit... Signed

  Sign

Periodic Inspection Certificate

• Does the building have an up to date 5 yearly electrical safety inspection certificate

  Yes

  No

• Date electrical safety inspection last carried out

  Date

• Next periodic electrical inspection due within 1 year?

• Date electrical safety inspection certificate next due

  Date

PAT Testing

• Have all electrical items within communal areas been PAT tested

  Yes

  No

  N/A

• Date of last PAT test

  Date

• PAT testing requires renewing within 6 months?

• Date of earliest due required PAT test

  Date

• Are clients PAT testing documents held on record

  Yes

  No

  N/A

Other Electrical...

• Notes relevant to the areas above

• Identifying photographs relating to the areas above

  Media

• Electrical Facility Site Audit... Signed

  Sign

Emergency Lighting

• Are current and up to date annual service records for the emergency lighting held on file

  Yes

  No

  N/A

• Most recent emergency lighting service / inspection

  Date

• Next emergency lighting annual inspection date

  Date

• Is the emergency lighting weekly tested

  Yes

  No

• Weekly testing information up to date and satisfactory?

• Details of known faults or unsatisfactory emergency lighting test results

Fire System

• Are current and up to date service records held on file for the fire alarm system

  Yes

  No

  N/A

• Most recent fire alarm service / inspection

  Date

• Next fire alarm system annual inspection date

  Date

• Is the fire alarm system weekly tested

  Yes

  No

  N/A

• Weekly testing information up to date and satisfactory?

• Details of known faults or unsatisfactory fire alarm test results

Fire Doors

• Do all fire doors have appropriate signage

  Yes

  No

  N/A

• Door and signs missing, damaged or required

Issue

• Door Location

• Sign Required

• Are all fire doors fitted with for closures and are closing correctly

  Yes

  No

  N/A

• Fire doors with broken, missing or damage closures

Issue

• Door Location

• Fault

Fire Risk Assessment

• Has a fire risk assessment been carried out

  Yes

  No

  N/A

• Date of most recent fire risk assessment

  Date

Fire Extinguishers

• Does the building contain for extinguishers

  Yes

  No

• What is the last service date shown

  Date

Other Fire Safety...

• Notes relevant to the fire safety areas above

• Identifying photographs relating to the areas above

  Media

• Fire safety audit... Signed

  Sign

Hydraulic Lifts

• Does the building contain hydraulic lift/s

  Yes

  No

• Number of hydraulic lifts

  1

  2

  3

  4

  5

• Are service records for these lifts held on file

  Yes

  No

• When was this lift last serviced

  Date

• Is an insurance certificate held and up to date

  Yes

  No

• When is the insurance inspection next due

  Date

• How often is this list serviced

  Annually

  Every 6 Months

  Every 3 Months

  Bi-Monthly

  Monthly

• Has an LG10 been carried out

  Yes

  No

  N/A

• Date of must recent LG10

  Date

Cable Lifts

• Does the building contain came lift/s

  Yes

  No

• Number of cable lifts

  1

  2

  3

  4

  5

• Are service records for these lifts held on file

  Yes

  No

• When were the lifts last serviced

  Date

• Is an insurance inspection certificate held on file for these lifts

  Yes

  No

• When is the insurance inspection certificate next due

  Date

Other Lifts / Elevation...

• Other notes relating to the above lifts

• Lift Audit... Signed

  Sign

Communal Areas

• Are all communal areas in general good condition and free from damage

  Yes

  No

• List the damaged or worn areas which requires attention below

Damage

• Area

• Damage

• Photo

  Media

• Are all locks / security mechanisms within the common areas in good condition and working order

  Yes

  No

• List the areas and security mechanisms / locks which require attention

Security Issue

• Area

• Issue

• Photo

  Media

• Are all communal areas adequately furnished

  Yes

  No

• Enter furnishing recommendations below

Recommendation

• Area

• Recommendation

• Photo

  Media

• Is all plumbing in good condition and working order

  Yes

  No

  N/A

• List of plumbing issues or areas requiring attention

Plumbing Issue

• Area / Location

• Issue

Vacant Office Space

• Are all vacant spaces adequately dressed and decorated

  Yes

  No

  N/A

• Enter below all recommended improvements

Office

• Office Location / Office No.

• Tick recommendations

  Select Full Office Walls Re-Paint Painting Touch-Up Wood Glossing Holes Filling Door Re-Paint Door Furniture Replacement Door Lock Code Changing Whiteboard Installation Excess Furniture Removal Deep Carpet Clean Deep General Clean Light Bulb Replacements Requires Dressing As Office

  • Full Office Walls Re-Paint
  • Painting Touch-Up
  • Wood Glossing
  • Holes Filling
  • Door Re-Paint
  • Door Furniture Replacement
  • Door Lock Code Changing
  • Whiteboard Installation
  • Excess Furniture Removal
  • Deep Carpet Clean
  • Deep General Clean
  • Light Bulb Replacements
  • Requires Dressing As Office

• Supporting information

• Photo

  Media

Other

• Other notes relating to the appearance of the building

• Other supporting photographs

  Media

• Aesthetics Site Audit... Signed

  Sign