Audit

Fortnightly Report

Updated on Google Drive by COB Tuesday of Payroll week?

Quarterly Analysis kept current and up to date with data?

Housekeeping

Weekly email sent to the team with the relevant commuication?

Office clean and tidy?

Effective rostering using "stood up" GFIs, taking into consideration the use of JK and Non KJ GFIs?

Active and ongoing recruitment process for all programs and mentoring program?

Instructor assessments are being completed and reviewed?

WHS

Emergency Flow Chart on stereos?

Monthly Equipment Checks completed?

Social Distancing - spaces marked on studio floors, bikes correctly spaced in cycle studios, room capacities are correct on clubware/reporting and adhered to in class?

Kettlebell QR code stickers are displayed on/near the Kettlebell storage/racking

Payroll / Kronos

Actual GFI wage cost must not exceed fortnightly budget?


GFI's are finger punching in and out for classes? *Use the comment section to explain missing punches and alterations to punches

GFM hours are being finger punched in and out?

Kronos exceptions are resolved daily by GFM or CGM?

GFM hours match Kronos/Calendar(CP) and are in line with Position Description?

GFM hours and classes are added to Google Calendar and kept updated?

Payroll completed by 10.00am Monday?

Payroll adjustments are minimal?

Kronos class schedule matches timetable?

Kronos roster is updated with known fill-in GFIs?

Compliance

Homeclub GFI compliance documents loaded onto Workforce Ready?

Any non-rostered GFIs with outstanding compliance should have NOTE added in WFR to explain (i.e. Currently "Stood Down")

Non- compliant GFI’s removed from classes?

Off-boarding checklist completed for all terminated GFIs?

Instructor file (Copy in Google Drive)

First Aid?

CPR?

Fitness Australia or equivalent Fitness Registration?

Program certificates?

Fitness qualification (GEL, Cert 3, Cert 4 etc)?

Club induction?

Clubware

All classes and sessions are on Clubware, Website and APP?

Reception team checking members into classes?

GFM has put in place procedure and follow up regarding class bookings/non-attendance/accurate data capture?

All timetable changes including public holidays/Xmas & Easter Timetables are updated on clubware by GFM in advance

Timetable Management

All timetable proposal documents are submitted by the deadline of each quarter as per the Focus Document?

Timetable reflects GF Attendance?

Underperforming classes monitored/removed and the Time Bomb Policy has been applied?

GFM supports new program innovations by being actively involved in their launch
(Promotions, instructing program, timetabling at their club etc)?

Timetable supports both freestyle, boutique and LMAP programs?

Current timetable displayed in the club and is up to date with current Instructors?

Weekly Attendance sheet

Weekly Attendance sheet - at least 7 days in advance?

Reception

Contact details for rostered/fill in instructors available but not accessible to the public?

A current timetable (on the latest national template) is on display at reception?

Studios
General Microphone Care

Spare microphones have been tested and are working?

Spare microphones transmitter has been tested and are working?

All broken microphones have been returned to Compact Monitors?

Microphones stored correctly - headpiece on a hook/transmitter sitting on top of the stereo (NOT HANGING)?

GFIs are encouraged to purchase their own mic socks?

Main Studio

Mirrors clean?

Stage clean?

Floors clean?

Fans clean?

Stereo dusted and clean?

No water bottle zone sign on the stereo?

Glen 20 or similar available for disinfecting any club supplied mic socks?

Racking and shelving clean?

Safe, suitable storage options for all equipment?

Steps and risers neatly stacked and stored?

Sufficient supplies of WOW Wipes, Disinfectant Spray Bottles and Paper Towels?

Cleaning procedure in place for all equipment based classes is followed?

All signage meets “Brand Standards” and Old promotions/signage removed?

Mind Body Studio

Mirrors clean?

Stage clean?

Floors clean?

Fans clean?

Stereo dusted and clean?

Glen 20 or similar available for disinfecting any club supplied mic socks?

No water bottle zone sign on the stereo?

Racking and shelving clean?

Safe, suitable storage options for all equipment?

Sufficient supplies of WOW Wipes, Disinfectant Spray Bottles and Paper Towels?

Cleaning procedure in place for all equipment based classes is followed?

All signage meets “Brand Standards” and old promotions/signage removed?

Does the instructor barre have the safe lifting stickers displayed on it?

Cycle Studio

Safe walkway in layout to meet OH&S requirements?

Faulty bikes logged in Maintenance folder and in Cherwell?

Stage clean?

Floors clean?

Fans clean?

Stereo dusted and clean?

No water bottle zone sign on the stereo?

Cleaning procedure in place for bikes after each class?

Sufficient supplies of WOW Wipes, Disinfectant Spray Bottles and Paper Towels?

Bikes dusted and clean?

All signage meets “Brand Standards” and old promotions/signage removed?

Boxing / Functional Training

Mirrors clean?

Floors clean?

Fans clean?

Stereo dusted and clean?

Stage clean?

No water bottle zone sign on the stereo?

Gloves & pads are removed from the studio and stored away?

Bags in good condition?

Safe, suitable storage options for all equipment?

Aqua/Pool

CPR sign in place?

Rescue device - throw rope or ring in place?

Aqua equipment neatly stored?

Pool and surroundings clean?

Aqua stereo securely stored?

No water bottle zone sign on the stereo?

Safe workplace practice around electrical equipment?

Approved aqua decks used only?

Other

Attends Fortnightly GFM Hangout, GFM Meetings, Quarterly Ops/Launch, HOD Meetings?

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.