Audit

Fortnightly Report

Updated on Google Drive by COB Wednesday of Payroll week?

Housekeeping

Weekly email sent to the team with the relevant commuication?

Office clean and tidy?

Active and ongoing recruitment process for all programs and mentoring program?

Instructor assessments are being completed and reviewed?

Actively sourcing and managing revenue through the group fitness department via schools, studio hire, private classes etc...?

OH&S

Emergency Flow Chart on stereos?

Monthly Equipment Checks completed?

Kettlebell QR code stickers are displayed on/near the Kettlebell storage/racking

Payroll / Kronos

Actual GFI wage cost must not exceed fortnightly budget?


GFI's are finger punching in and out for classes? *Use the comment section to explain missing punches and alterations to punches

GFM hours are being finger punched in and out?

Kronos exceptions are resolved daily by GFM or CGM?

GFM hours (CP) match KRONOS roster and are in line with Position Description?

GFM hours and classes are added to Google Calendar and kept updated?

Payroll completed by 10.00am Monday?

Payroll adjustments are minimal?

Kronos class schedule matches timetable?

Kronos roster is updated with known fill-in GFIs?

Compliance

Homeclub GFI compliance documents loaded onto Workforce Ready?

Non- compliant GFI’s removed from classes?

All new instructors have been inducted into the club?

Termination paperwork has been submitted for all inactive GFI's?

Instructor file (Copy in Google Drive)

First Aid?

CPR?

Fitness Australia?

Program certificates?

Fitness qualification (GEL, Cert 3, Cert 4 etc)?

Club induction?

Clubware

All classes and sessions are on Clubware, Website and APP?

All timetable changes including public holidays/Xmas & Easter Timetables are updated on clubware by GFM in advance

Timetable Management

All timetable proposal documents are submitted by the deadline of each quarter as per the Focus Document?

Timetable reflects GF Attendance?

Underperforming classes monitored/removed and the Time Bomb Policy has been applied?

GFM supports new program innovations by being actively involved in their launch
(Promotions, instructing program, timetabling at their club etc)?

Timetable supports both freestyle, boutique and LMAP programs?

Current timetable displayed in the club and is up to date with current Instructors?

Group Fitness Folder

Folder at Reception?

Weekly Attendance sheet - at least 7 days in advance?

GFI Job Description?

GFI Manual?

Annual OH&S Training?

OH&S Air Conditioning, Slippery Floor & Heat Stroke?

Hazard forms?

Incident Report forms (current version, printed on separate pages & stored separately)?

Reception

Contact details for rostered/fill in instructors available but not accessible to the public?

A current timetable (on the latest national template) is on display at reception?

Studios
Main Studio

Mirrors clean?

Stage clean?

Floors clean?

Fans clean?

Stereo dusted and clean?

Microphone stored correctly - headpiece on hook/transmitter sitting on top of the stereo. NOT HANGING??

No water bottle zone sign on the stereo?

Pre-class intro template on the stereo?

Racking and shelving clean?

QR Kettlebell safety signs on racks?

Mats neatly stacked/hung and in good condition?

Safe, suitable storage options for all equipment?

Steps and risers neatly stacked and stored?

Paper towels and disinfectant stocked?

All signage meets “Brand Standards” and Old promotions/signage removed?

Mind Body Studio

Mirrors clean?

Stage clean?

Floors clean?

Fans clean?

Stereo dusted and clean?

Microphone stored correctly - headpiece on hook/transmitter sitting on top of the stereo. NOT HANGING?

Pre-class intro template on the stereo?

No water bottle zone sign on the stereo?

Racking and shelving clean?

Mats neatly stacked/hung and in good condition?

Safe, suitable storage options for all equipment?

Paper towels and disinfectant stocked?

All signage meets “Brand Standards” and old promotions/signage removed?

Does the instructor barre have the safe lifting stickers displayed on it?

Cycle Studio

Safe walkway in layout to meet OH&S requirements?

Faulty bikes logged in Maintenance folder and in Cherwell?

Stage clean?

Floors clean?

Fans clean?

Stereo dusted and clean?

Microphone stored correctly - headpiece on hook/transmitter sitting on top of the stereo. NOT HANGING?

Class pre-class intro template on the stereo?

No water bottle zone sign on the stereo?

Paper towels and disinfectant stocked?

Bikes dusted and clean?

All signage meets “Brand Standards” and old promotions/signage removed?

Boxing / Funtional Training

Mirrors clean?

Floors clean?

Fans clean?

Stereo dusted and clean?

Stage clean?

Microphone stored correctly - headpiece on hook/transmitter sitting on top of the stereo. NOT HANGING?

Pre-class intro template on the stereo?

No water bottle zone sign on the stereo?

Gloves & pads in good condition?

Bags in good condition?

Mats neatly stacked/hung and in good condition?

Safe, suitable storage options for all equipment?

Aqua/Pool

CPR sign in place?

Rescue device - throw rope or ring in place?

Aqua equipment neatly stored?

Pool and surroundings clean?

Aqua stereo securely stored?

Aqua microphone stored correctly - headpiece on hook/transmitter sitting on top of the stereo. NOT HANGING?

Pre-class intro template on the stereo?

No water bottle zone sign on the stereo?

Safe workplace practice around electrical equipment?

Approved aqua decks used only?

Other

Attends Fortnightly GFM Hangout, GFM Meetings, Quarterly Ops/Launch, HOD Meetings??

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.