1. Essential Services / Emergency Procedures

1. ESSENTIAL SERVICES/EMERGENCY PROCEDURES

THERE IS A PROGRAMMED PREVENTATIVE MAINTENANCE SCHEDULE FOR ALL FIRE SAFETY MEASURES IN THE CLUB
Fire extinguishers serviced 6 monthly
Emergency exit signs and lights serviced
Sprinkler system/alarm system
Fire doors

Extinguishers in place and clearly marked

Exit signage visible and clearly illuminated

Employees can explain:
- fire evacuation procedure
- bomb threat procedure
- robbery/armed hold up

CGM can explain:
- role of ECO/CFW
- fire system/alarm system Evac procedure
- service schedule essential services/record keeping

Pathways to exits clear and unobstructed

Exit doors open easily

Staff trained in the use of fire extinguishers, hose reels and emergency procedures signed off

Emergency floor plans displayed and attached securely - showing egress routes

Fire drills practiced yearly - evacuation report on site

Current emergency procedures - reviewed within last 12 months and site specific

Annual fire certification (from service provider)

Copy of occupiers statement/building classification - QLD building classification / essential services VIC

2. Incident / Hazard Reporting

2. INCIDENT & HAZARD REPORTING

Incident forms completed correctly and loaded into Figtree within 5 days and reviewed

There is a mechanism in place for reporting notifiable incidents to the appropriate regulatory body within specified time frames (senior management) CGM is aware of procedure

Hazard alert forms - appropriate process for each hazard followed & entered into maintenance log and Figtree (assessed, reviewed and controls in place)

Employee group (random selection) knowledge on incident and hazard reporting (ask receptionist and MC on shift)

Employees understand responsibility for managing and controlling hazards (ask receptionist and MC in shift)

There is a process for rehabilitation and case management of injured workers (RTW programme) CGM is aware of location of procedure and process to follow

A RTW coordinator has been appointed and staff are aware of their identity (ask CGM)

3. Management System

3. MANAGEMENT SYSTEM

The organization has OHS plans in order to meet OHS targets. CGM aware of location of plan and understanding of objectives and plan

An OHS policy has been developed and signed by senior management with OHS policy posted in workplace

Responsibility & accountability for OHS has been clearly defined throughout the organization and all communicated responsibilities (induction sign off)

Mechanisms of consultation and communication have been documented and communicated to employees (induction forms, question receptionist on shift)

Evidence of consultation available - HSR or minutes quarterly OHS meeting Action current in Figtree with minutes attached

A procedure has been developed and implemented outlining the companies method of hazard identification and timely reporting of information. CGM to have knowledge of procedure and location of procedure

OHS records are maintained on site and relevant personnel can locate these easily

A records retention table is set up and records are retained as set out in the table. CGM to know where to source information

Workplace inspections are undertaken on a weekly basis (CGM Inspections) actions identified & completed in a timely manner

Monthly equipment inspections - logged into maintenance

Risk management - training yearly. Sign off required with staff listing as roll cal

Induction given to all new starters, evidenced by signed induction list

CGM has knowledge of:

CGM KPIs from job description
Responsibilities as listed in OHS manual
All OHS procedures (reference to OHS manual)

Staff file current - records of CPR, first aid, Cert IV Fitness Australia - loaded into Figtree

Relevant permits current, displayed Fitness Australia, Entertainment venue, liquor license

Manual handling tasks formally identified

Preventative and manual handling instruction with staff listing as roll call

Action items completed from previous audits

Risk assessments completed (original in house)

- opening / closing
- torsonator
- changing pool chemicals

Written procedures for key duties (where applicable)

- opening/closing procedures
- changing pool chemicals

4. Chemicals

4. CHEMICALS

Correctly labelled spray bottles

Current (no older than 5 years) SDS available for all HS/DGs stored on the premises in chemical storage area

A central hazardous substances and dangerous goods register is maintained on site - reviewed annually

Chemical room clean and tidy

Risk assessments and SWMS for all hazardous chemicals on site

Chemicals bunded/segregated, incompatible chemicals are appropriately segregated

Person handling chemicals have received appropriate induction, training and information (records to be maintained)

PPE available

SWMS for staff cleaners & staff who assist with pool cleaning and the use of associated chemicals

5. Plant & Equipment

5. PLANT & EQUIPMENT

Plant & equipment clean & upholstery in good condition

Emergency stop buttons tested and recorded

Maintenance request log folder - in use and maintained

Maintenance plan - monitored and matches service records

Plant & equipment register - check new equipment added

Plant and equipment maintenance records folder - records are maintained of plant and electrical equipment maintenance

Plant and equipment risk assessments:

- risk assessments have been completed for each item of plant
- risk controls in relation to items of plant have been identified and implemented
- reviewed annually

There is a procedure for isolation & tag out of unsafe equipment and procedure communicated to employees

6. Electrical

6. ELECTRICAL

Plugs/cables & sockets in good condition and tidy - don't pose trip hazard

Test and tag completed annually

Electrical register current

RCD tested annually - electrician to test and record

Process in place to ensure that all electrical equipment is appropriately tested & tagged - 6 monthly redundant in house electrical inspection

7. Contractor

7. CONTRACTOR

- all contractors sign in and out of club
- approved contractor list available for reference

Contractor OHS induction

Yearly checks on routine contractors
- Each time for any high risk tasks
- Contractor OHS performance is monitored and unsatisfactory performance if followed up
- Work permit

Visitor badges

All contractors provide site specific JSA/SWMS and risk assessments for proposed works prior to commencement of work

8. First Aid

8. FIRST AID

A first aid and injury register is maintained

Procedures have been developed and implemented regarding infection control with staff training procedures

There is a system in place to ensure that first aid kits are appropriately maintained

- monthly first aid kit checks / weekly de fib

Comprehensive emergency numbers listed adjacent to all phones

9. Sauna/Pool/Steamroom/Spa

9. SAUNA, POOL, STEAM ROOM, SPA

Safety signs in place:

- depth signage clearly visible
- no supervision / no life guard signs
- pool safety general precautions sign
- CPR, current version (DRABCD)
- relaxation zone health and safety signs

Pool procedure manual, yearly training for reception - sign off available

Pool/spa water tests as per regulations
Low usage 2 x daily
Medium usage 3 x daily
High usage 4 x daily

Pool surrounds, pool plant room clean and tidy

Pool rescue device available

Chemical spill kit in pool plant room

Slip hazards managed on pool deck

10. General Areas

10. GENERAL AREAS

Floors within common areas are free from protrusions and are unobstructed

Good general lighting with all working

Procedure for cleaning up spill kits - wet floor signs/spill kits
Areas that are wet/slippery are signposted

Trip hazards associated with steps/stairs are controlled (e.g treads are highlighted)

Hand rails have been installed at stairs/steps

Housekeeping is adequate within public areas

Store rooms clean and tidy

Air con service/fitters clean with ventilation systems adequately maintaining levels of temperature and sufficient fresh air is introduced to the indoor atmosphere

Employees required to work outdoors have implemented procedures to reduce UV exposure and minimize heat stress

Bathroom facilities:

- clean and tidy
- hair dryers/straighteners, leads in good condition, new and tidy with holders in place and filters clean
- slip/trip hazards controlled

Work stations / staff areas

- appropriately set up and clear
- no clutter under desks
- electrical cords neat and tidy

Cleanliness / Trip hazards

- gym floor
- group fitness
- cardio areas
- general areas

Safety signs on equipment

- cable cross over/omni kinetic
- seated leg curl, caution pinch signs
- all pin and plate loaded weights
- treadmills

Approved "No responsibility theft" signs in bathrooms

Condition of entry signs at entrance

11. Working at Heights/Registered Plant

11. WORKING AT HEIGHTS AND REGISTERED PLANT

All tasks that could result in a fall from greater than 1.8 metres have been identified - CGM should have form available from maintenance

Safe access has been provided to the roof areas

If anchor points have been installed, there is a procedure no place to ensure tested every 12 months

Risk assessments / SWMS have been completed for all tasks involving working at heights CGM should hold a copy of maintenance SWMS to monitor

Lift registered and quarterly service programme implemented

12. Hazardous Materials

12. HAZARDOUS MATERIALS

A hazardous materials survey has been conducted (including the identification of asbestos) Buildings pre 2004 and an asbestos register is available

Asbestos risk management controls are implemented and regularly inspected. The effectiveness of these controls is reviewed and revised every year

An asbestos risk management plan has been developed

- asbestos materials labelled as such
- contractor sign in sheet makes mention of asbestos
- register is held in front of contractor folder for viewing

13.Child Care

13. CHILD CARE

Registration forms for children completed on first attendance

Parent signs child in and out on attendance sheet

Documented procedures available for child care with staff training delivered yearly (procedures current)

Staff qualifications current and on site

- blue card/working with children checks
- first aid/CPR
- Vic : Anaphylaxis management 3 yearly

Cleaning schedule in place for toys/tables (sign off daily)
Cleanliness of area/receptions/bathrooms

Required signage:

- time out policy
- govt crèche sign - QLD, SA, WA, NSW
- Anaphylaxis plans
- child care license - VIC

14. Car Park / Outdoor Areas

14. CAR PARK / OUTDOOR AREAS

Car park - area clean and tidy with no rubbish and no pot holes

Speed/collision controls in place
Speed signs/speed bumps

Line spacing clearly marked / collision points identified and highlighted

No responsibility for lost / stolen / theft signage

Gardens are maintained

Good external lighting - no issues identified

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.