H&M Intermodal Ramp Audit

Terminal Being Audited

01. Are the employees e-Railsafe certified? Are their badges visible at all times?

02. Safety program testing and training up to date, files on hand and all employees?

03. Yard accident prevention program used, safety culture evident with all employees.

04. Safety program communicated to all personnel. Safety Rule posted, emergency numbers posted.

05. Regularly scheduled safety training and safety briefs held, records kept.

06. Training program for securement of units to cars. Records on file and up to date.

07. Audit for proper securement of units to cars and form properly filled out.

08. Proper compliance with AAR ( RR) safety rules.

09. Proper use of Personal Protection Gear. (Hard Hat, Safety Boots, Reflective Vest, Safety glasses hearing protection).

10. Proper red/blue flag protection.Lock outs in place, derails, signs, lights at night.

11. Proper use of tools.(ramp, shop etc.) MSD available and up to date.

12A. Proper loading and unloading techniques.(lift points, pins, WTP)

13. Equipment mechanically safe. VIR's Completed. Respond to each type separately

14. Fire safety plan, evacuation, training and extinguishers, inspections up to date.

15. Operating yard hostlers/vehicles at safe speeds and seat belts used.

16. Hazardous materials response plan available and posted. Training up to date and recorded. Spill kit available.

17. Rail Roads policy's updated and followed by all employees.

18. IBC's properly stored on cars. None in pathways, tracks, other area's.

19. All accidents/near misses reported to Risk Management and RR. Root cause identified and corrective action taken.

20. No cell phones used.

01. Comprehensive quality plan. Mission statement.

02. Demonstrates improvement opportunities.Need to be pro active.

03. Back up plans in place. Document failures & corrections. Timely reviews with rails.

04. Performance results posted and shared with employees.

01. Yard, buildings, office, garage, restrooms, breakroom areas clean and neat. Trash in recepticale, no trip hazards.

02. Weeds and vegetation controlled. (If applicable) Area's clean of objects that could cut or trip.

03. Lift equipment and yard vehicles clean and orderly. No trash in any, beds clean.

04. Tools and equipment clean and stored properly. No slip trip fall hazards.

05. All State and Federal documents posted for employee viewing. Proper Safety literature posted, emergeny numbers posted.

06. No evidence of smoking.

07. Sufficient lighting and light covers.

08. Fire exits and doors labeled properly.

09. Fire extinguishers mounted, identified and inspected.

10. First aid kits in office and ramp trucks mounted, stocked and inspected.

11. Lift equipment, spotter, pick-ups and forklifts are clean and orderly with no trash in beds.

01. Perimeter fencing in good order. (If applicable)

02. Security procedures in place with special agents and contact information posted. Numbers on all phones including cell phones.

03. Properly identifying persons on property. Security plan implemented.

04. Bolt bin supplied and in a safe location.

01. Proper inspection of unit and chassis. Inspect seal,security bolt,4 sides, all tires.

02. Driver's name and license correctly recorded on in/out gate. Drayage firm on cab, no passengers.

03. Trailer, container & chassis initial and numbers verified and properly recorded on in/out gate.

04. Hazmat loads properly identified, papers & placards in order. Placard supply, training records in order.

05. Empty trailer doors opened by driver and inspected on in gate moves. (non-AGS)

06. Vehicles come to complete stop, engine off. Red Zones and unsafe zones identified.

07. Damage verified at out gate on trailers, containers, and chassis when reported by drivers. Exceptions recorded.

08. Exceptions properly handled; coils, open tops, shifted loads, leaks, etc.

01. Meets release, departure and grounding goals. Goals posted.

02. Sufficient manpower and staffing.

03. Proper personnel on duty at required times. Managers on site or available by phone.

04. Plan in place to handle volume surges. Explain plan.

05. Personnel sufficiently trained. Spreadsheet with training on hand and up to date.

06. Sufficient amount of equipment available to support the operation.

07. Ramp equipment meets rail roads vehicle specifications. All H&M placarded, mounted F/E, first aid kits.

08. Payroll records accurately maintained.

09. Track lists accurate, legible and properly maintained.

10. Yard parking integrity maintained. Units properly spaced.

11. Yard inventory maintained properly and timely.

12. Chassis inventory and racking/stacking properly maintained.

13. Load planning and blocking properly performed.

14. Lifts per man-hour correctly and timely maintained. (crane/packer/hostler/tiedown)

15. Procedure to handle "no bills" on inbound trains.

16. Flip authorization policy followed.

17. Bad order trailers, containers, and chassis properly reported.

18. Proper securement procedures followed..

19. Audits being done monthly to facility and equipment.

01. Invoices accurate and complete with vendor's name, address, telephone number, and supporting documents.

02. Invoices submitted within 30 days after work completed.

01. Switches properly serviced, throw with ease.

02. Locomotive secured, handbrakes set , reverser pulled.

03. Protecting crossing, stop at derails.

04. On and off equipment properly, proper 3 point contact.

05. Red Zone protection before employees go between tracks.

06. Yard Rules followed, propers use of radio, equipment in good order.

01. Tools and supplies properly stored, flammable material stored in proper vented flame resistant cabinet.

02. Areas clear of trash and debris, equipment free of trash.

03. Oil and grease confined and cleaned up after use.

04. Proper lock out tag out used on out of service equipment.

05. All lights, beacons, horns, back up alarms and radios working.

06. Keys removed as per Rail and OSHA policy.

07. Mechanics properly trained and records on file.