Information

  • Document No.

  • H&M Intermodal Ramp Audit

  • Terminal Being Audited

  • Conducted on

  • Prepared by

  • Add signature

  • The ramp audit procedure will evaluate the intermodal ramp operator. Each item must be marked:
    5 - Exceptional (Requires explanation)
    4 - Above Average (Requires explanation)
    3 - Average
    2 - Below Average (Requires explanation)
    1 - Unsatisfactory (Requires explanation)
    N/A - Not Applicable

    Comment section is to be completed for each1 or 2 rating detailing corrective action remedies or improvement opportunities. Comment 4 or 5 provide examples of what contractor is doing well.

Safety

  • 01. Are the employees e-Railsafe certified? Are their badges visible at all times?

  • Explain:

  • 02. Safety program testing and training up to date, files on hand and all employees?

  • Explain:

  • 03. Yard accident prevention program used, safety culture evident with all employees.

  • Explain:

  • 04. Safety program communicated to all personnel. Safety Rule posted, emergency numbers posted.

  • Explain:

  • 05. Regularly scheduled safety training and safety briefs held, records kept.

  • Explain:

  • 06. Training program for securement of units to cars. Records on file and up to date.

  • Explain:

  • 07. Audit for proper securement of units to cars and form properly filled out.

  • Explain:

  • 08. Proper compliance with AAR ( RR) safety rules.

  • Explain:

  • 09. Proper use of Personal Protection Gear. (Hard Hat, Safety Boots, Reflective Vest, Safety glasses hearing protection).

  • Explain:

  • 10. Proper red/blue flag protection.Lock outs in place, derails, signs, lights at night.

  • Explain:

  • 11. Proper use of tools.(ramp, shop etc.) MSD available and up to date.

  • Explain:

  • 12A. Proper loading and unloading techniques.(lift points, pins, WTP)

  • Explain:

  • 12B. Last date of Efficiency test:

  • 13. Equipment mechanically safe. VIR's Completed. Respond to each type separately

  • Explain:

  • 14. Fire safety plan, evacuation, training and extinguishers, inspections up to date.

  • Explain:

  • 15. Operating yard hostlers/vehicles at safe speeds and seat belts used.

  • Explain:

  • 16. Hazardous materials response plan available and posted. Training up to date and recorded. Spill kit available.

  • Explain:

  • 17. Rail Roads policy's updated and followed by all employees.

  • Explain:

  • 18. IBC's properly stored on cars. None in pathways, tracks, other area's.

  • Explain:

  • 19. All accidents/near misses reported to Risk Management and RR. Root cause identified and corrective action taken.

  • Explain:

  • 20. No cell phones used.

  • Explain:

  • Comments For This Section:

  • Add Relevant Photos Here:

Quality

  • 01. Comprehensive quality plan. Mission statement.

  • Explain if response is other than Average or N/A:

  • 02. Demonstrates improvement opportunities.Need to be pro active.

  • Explain if response is other than Average or N/A:

  • 03. Back up plans in place. Document failures & corrections. Timely reviews with rails.

  • Explain if response is other than Average or N/A:

  • 04. Performance results posted and shared with employees.

  • Explain if response is other than Average or N/A:

  • Comments For This Section:

  • Add Relevant Photos Here:

Housekeeping

  • 01. Yard, buildings, office, garage, restrooms, breakroom areas clean and neat. Trash in recepticale, no trip hazards.

  • Explain if response is other than Average or N/A:

  • 02. Weeds and vegetation controlled. (If applicable) Area's clean of objects that could cut or trip.

  • Explain if response is other than Average or N/A:

  • 03. Lift equipment and yard vehicles clean and orderly. No trash in any, beds clean.

  • Explain if response is other than Average or N/A:

  • 04. Tools and equipment clean and stored properly. No slip trip fall hazards.

  • Explain if response is other than Average or N/A:

  • 05. All State and Federal documents posted for employee viewing. Proper Safety literature posted, emergeny numbers posted.

  • Explain if response is other than Average or N/A:

  • 06. No evidence of smoking.

  • Explain if response is other than Average or N/A:

  • 07. Sufficient lighting and light covers.

  • Explain if response is other than Average or N/A:

  • 08. Fire exits and doors labeled properly.

  • Explain if response is other than Average or N/A:

  • 09. Fire extinguishers mounted, identified and inspected.

  • Explain if response is other than Average or N/A:

  • 10. First aid kits in office and ramp trucks mounted, stocked and inspected.

  • Explain if response is other than Average or N/A:

  • 11. Lift equipment, spotter, pick-ups and forklifts are clean and orderly with no trash in beds.

  • Explain if response is other than Average or N/A:

  • Comments For This Section:

  • Relevant Photos Here:

Security

  • 01. Perimeter fencing in good order. (If applicable)

  • Explain if response is other than Average or N/A:

  • 02. Security procedures in place with special agents and contact information posted. Numbers on all phones including cell phones.

  • Explain if response is other than Average or N/A:

  • 03. Properly identifying persons on property. Security plan implemented.

  • Explain if response is other than Average or N/A:

  • 04. Bolt bin supplied and in a safe location.

  • Explain if response is other than Average or N/A:

  • Comments For This Section:

  • Relevant Photos Here:

Gatehouse

  • 01. Proper inspection of unit and chassis. Inspect seal,security bolt,4 sides, all tires.

  • Explain if response is other than Average or N/A:

  • 02. Driver's name and license correctly recorded on in/out gate. Drayage firm on cab, no passengers.

  • Explain if response is other than Average or N/A:

  • 03. Trailer, container & chassis initial and numbers verified and properly recorded on in/out gate.

  • Explain if response is other than Average or N/A:

  • 04. Hazmat loads properly identified, papers & placards in order. Placard supply, training records in order.

  • Explain if response is other than Average or N/A:

  • 05. Empty trailer doors opened by driver and inspected on in gate moves. (non-AGS)

  • Explain if response is other than Average or N/A:

  • 06. Vehicles come to complete stop, engine off. Red Zones and unsafe zones identified.

  • Explain if response is other than Average or N/A:

  • 07. Damage verified at out gate on trailers, containers, and chassis when reported by drivers. Exceptions recorded.

  • Explain if response is other than Average or N/A:

  • 08. Exceptions properly handled; coils, open tops, shifted loads, leaks, etc.

  • Explain if response is other than Average or N/A:

  • Comments For This Section:

  • Relevant Photos Here:

Operations

  • 01. Meets release, departure and grounding goals. Goals posted.

  • Explain if response is other than Average or N/A:

  • 02. Sufficient manpower and staffing.

  • Explain if response is other than Average or N/A:

  • 03. Proper personnel on duty at required times. Managers on site or available by phone.

  • Explain if response is other than Average or N/A:

  • 04. Plan in place to handle volume surges. Explain plan.

  • Explain if response is other than Average or N/A:

  • 05. Personnel sufficiently trained. Spreadsheet with training on hand and up to date.

  • Explain if response is other than Average or N/A:

  • 06. Sufficient amount of equipment available to support the operation.

  • Explain if response is other than Average or N/A:

  • 07. Ramp equipment meets rail roads vehicle specifications. All H&M placarded, mounted F/E, first aid kits.

  • Explain if response is other than Average or N/A:

  • 08. Payroll records accurately maintained.

  • Explain if response is other than Average or N/A:

  • 09. Track lists accurate, legible and properly maintained.

  • Explain if response is other than Average or N/A:

  • 10. Yard parking integrity maintained. Units properly spaced.

  • Explain if response is other than Average or N/A:

  • 11. Yard inventory maintained properly and timely.

  • Explain if response is other than Average or N/A:

  • 12. Chassis inventory and racking/stacking properly maintained.

  • Explain if response is other than Average or N/A:

  • 13. Load planning and blocking properly performed.

  • Explain if response is other than Average or N/A:

  • 14. Lifts per man-hour correctly and timely maintained. (crane/packer/hostler/tiedown)

  • Explain if response is other than Average or N/A:

  • 15. Procedure to handle "no bills" on inbound trains.

  • Explain if response is other than Average or N/A:

  • 16. Flip authorization policy followed.

  • Explain if response is other than Average or N/A:

  • 17. Bad order trailers, containers, and chassis properly reported.

  • Explain if response is other than Average or N/A:

  • 18. Proper securement procedures followed..

  • Explain if response is other than Average or N/A:

  • 19. Audits being done monthly to facility and equipment.

  • Explain if response is other than Average or N/A:

  • Comments For This Section:

  • Relevant Photos Here:

Contract Billing Requirements

  • 01. Invoices accurate and complete with vendor's name, address, telephone number, and supporting documents.

  • Explain if response is other than Average or N/A:

  • 02. Invoices submitted within 30 days after work completed.

  • Explain if response is other than Average or N/A:

  • Comments For This Section:

  • Relevant Photos Here:

Locomotive / Switching

  • 01. Switches properly serviced, throw with ease.

  • Explain if response is other than Average or N/A:

  • 02. Locomotive secured, handbrakes set , reverser pulled.

  • Explain if response is other than Average or N/A:

  • 03. Protecting crossing, stop at derails.

  • Explain if response is other than Average or N/A:

  • 04. On and off equipment properly, proper 3 point contact.

  • Explain if response is other than Average or N/A:

  • 05. Red Zone protection before employees go between tracks.

  • Explain if response is other than Average or N/A:

  • 06. Yard Rules followed, propers use of radio, equipment in good order.

  • Explain if response is other than Average or N/A:

  • Comments For This Section:

  • Relevant Photos Here:

Shop / Equipment

  • 01. Tools and supplies properly stored, flammable material stored in proper vented flame resistant cabinet.

  • Explain if response is other than Average or N/A:

  • 02. Areas clear of trash and debris, equipment free of trash.

  • Explain if response is other than Average or N/A:

  • 03. Oil and grease confined and cleaned up after use.

  • Explain if response is other than Average or N/A:

  • 04. Proper lock out tag out used on out of service equipment.

  • Explain if response is other than Average or N/A:

  • 05. All lights, beacons, horns, back up alarms and radios working.

  • Explain if response is other than Average or N/A:

  • 06. Keys removed as per Rail and OSHA policy.

  • Explain if response is other than Average or N/A:

  • 07. Mechanics properly trained and records on file.

  • Explain if response is other than Average or N/A:

  • Comments For This Section:

  • Relevant Photos Here:

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.