H&S Management System Audit

• Conducted on

  Date

• Prepared by

• Names and Job Titles of those involved

• Location
  Address

1. H&S Policy

• Health and Safety at Work Act etc 1974
  Evidence required in this section:
  Health and Safety Policy
  Statement of Intent
  Formal Health and Safety Training for Designated Appointed Person
  Employer's Liability Insurance Certificate
  Health and Safety Law Poster

• Does the organisation have an existing documented health and safety policy?

  Yes

  No

  N/A

• Has it been signed by senior management?

  Yes

  No

  N/A

• Has the designated appointed person received formal training in Health & Safety?

  Yes

  No

  N/A

• Is there an up to date copy of the Health and Safety Law poster prominently displayed?

  Yes

  No

  N/A

• Is there a copy of the current Employers Liability Insurance prominently displayed?

  Yes

  No

  N/A

2. Risk Assessment

• The Management of Health and Safety at Work Regulations 1999
  Evidence required in this section:
  Policy and or Safety Arrangement for Risk Assessments
  Risk Assessment database
  Evidence of employee training
  Workplace examples to confirm implementation of control measures

• Are suitable and sufficient risk assessments in place for all activities and processes carried out by the organisation to ensure the safety of all who may be affected?

  <20%

  21% - 40%

  41% - 60%

  61% - 80%

  >80%

• Have all control measures identified by risk assessments been put in place?

  <20%

  21% - 40%

  41% - 60%

  61% - 80%

  >80%

• Are risk assessments regularly reviewed?

  Select At least Annually No review in the past 12 Months Risk Assessments are reviewed as a result of reported incidents

  • At least Annually
  • No review in the past 12 Months
  • Risk Assessments are reviewed as a result of reported incidents

• Are employees consulted with when creating and reviewing risk assessments?

  Yes

  No

  N/A

• Have you provided risk assessment training to relevant staff who need to carry out assessments?

  Yes

  No

  N/A

• Do you obtain Risk Assessments and Method Statements from sub contractors completing work at your site?

  Yes

  No

  N/A

3. Fire

• The Regulatory Reform (Fire Safety) Order 2005
  Evidence required for this section:
  Fire Risk Assessment
  PEEPs if applicable
  Fire logbook
  Service and Maintenance records for Fire Safety Systems (Alarms, Emergency Lights, Fire Extinguishers)
  Fire Marshal training records

• Does the organisation have a suitable and sufficient Fire Risk Assessment in place for all buildings?

  Yes

  No

  N/A

• Have all actions identified been actioned?

  <20%

  21% - 40%

  41% - 60%

  61% - 80%

  >80%

• Is there a fire plan for each building showing evacuation procedures, how to summon the Fire Service and the location of assembly points?

  0 Buildings

  1 Building

  2 Buildings

  3 Buildings

• Are all persons at special risk identified and a personal emergency evacuation plan (PEEP) prepared for them?

  Yes

  No

  N/A

• Is there adequate numbers of Fire Marshals appointed and trained for each department?

  Yes

  No

  N/A

• Is there a testing regime in place for all fire alarm systems, emergency lighting and fire extinguishers?

  Yes

  No

  N/A

• Are these systems under regular maintenance?

  Yes

  No

  N/A

• Is there a fire logbook in each building?

  Yes

  No

  N/A

• Are the results being regularly recorded as required?

  Yes

  No

  N/A

• Does the organisation complete a minimum of 2 practice fire evacuations per year and are all staff covered in these practices?

  Yes

  No

  N/A

4. Control of Substances Hazardous to Health

• Control of Substances Hazardous to Health 2002
  Evidence required in this section:
  Substance register
  Material Safety Data Sheets
  CoSHH Assessments
  Health Surveillance records where applicable
  LEV thorough examination records where applicable
  RPE maintenance and inspection records where applicable
  Records of Training and Information provided to employees

• Have all hazardous substances used been identified?

  <20%

  21% - 40%

  41% - 60%

  61% - 80%

  >80%

• Do all hazardous substances have a current Material Safety Data Sheet?

  <20%

  21% - 40%

  41% - 60%

  61% - 80%

  >80%

• Do all hazardous substances have associated risk assessment in place?

  <20%

  21% - 40%

  41% - 60%

  61% - 80%

  >80%

• Are all identified control measures in place?

  <20%

  21% - 40%

  41% - 60%

  61% - 80%

  >80%

• Are all hazardous substances suitably stored?

  Yes

  No

  N/A

• Have any substances been identified as requiring any form of Health Surveillance?

  Yes

  No

  N/A

• Where the need has been identified, is Health Surveillance in place?

  Yes

  No

  N/A

• Are LEV systems used where required?

  Yes

  No

  N/A

• Are LEV systems subject to thorough inspection by a competent person at least every 14 months?

  Yes

  No

  N/A

• Where the hazards cannot be completely controlled by engineered ventilation is suitable RPE available?

  Yes

  No

  N/A

• Is RPE regularly inspected, maintained and serviced?

  Yes

  No

  N/A

• Have wearers of RPE been provided with sufficient training and information with regards to the wearing, inspection and maintenance of RPE?

  Yes

  No

  N/A

5. PPE

• The Personal Protective Equipment at Work Regulations 1992
  Evidence required in this section:
  PPE Issue record
  Workplace sampling to confirm wearing of PPE
  PPE Policy

• Where it has been identified as necessary through a risk assessment are employees provided with PPE?

  Yes

  No

  N/A

• Is PPE provided suitable and sufficient?

  Yes

  No

  N/A

• Do employees acknowledge and sign to say they have received PPE and know how and when to use it?

  Yes

  No

  N/A

• Is PPE subject to regular checks for condition?

  Yes

  No

  N/A

• Is the wearing of PPE regularly monitored?

  Yes

  No

  N/A

• Is a process in place to manage those who do not wear the appropriate PPE as instructed?

  Yes

  No

  N/A

6. Provision and Use of Work Equipment

• Provision and Use of Work Equipment Regulations 1998
  Evidence required in this section:
  Evidence of maintenance schedules
  Evidence of service records
  Evidence of pre-op checks
  Observation of work force, discussions regarding any user checks
  Training records
  Policies

• Is work equipment provided suitable for the task?

  Yes

  No

  N/A

• Is all work equipment in an efficient state, in efficient working order and in repair?

  Yes

  No

  N/A

• Is all work equipment subject to routine maintenance?

  Yes

  No

  N/A

• Is the a programme in place for planned preventative maintenance?

  Yes

  No

  N/A

• Is work equipment regularly inspected?

  Yes

  No

  N/A

• Is the person conducting the inspection competent?

  Yes

  No

  N/A

• Has all work equipment been subject to a risk assessment?

  Yes

  No

  N/A

• Where specific risk have been identified are control measures in place?

  Yes

  No

  N/A

• Have all those who use work equipment been trained to do so?

  Yes

  No

  N/A

• Have they received adequate health and safety information and where appropriate, written instruction?

  Yes

  No

  N/A

• Are there physical training records in place?

  Yes

  No

  N/A

• Where training refreshment is required is this completed in a timely manner?

  Yes

  No

  N/A

• Is there a robust system in place for operators to report any defects to equipment?

  Yes

  No

  N/A

• Is there a system in place for isolating access to equipment that has been deemed defective?

  Yes

  No

  N/A

7. Lifting Operations and Lifting Equipment

• Lifting Operations and Lifting Equipment Regulations 1998
  Evidence required in this section:
  Thorough Examination records for all lifting equipment
  Training records
  Pre-op check records
  Inspection of machinery

• Is all lifting equipment subject to Thorough Examination by a competent person as required?

  Yes

  No

  N/A

• Have all those who use lifting equipment been adequately trained?

  Yes

  No

  N/A

• Is training refreshed in a timely manner?

  Yes

  No

  N/A

• Is all lifting equipment inspected by the user and results recorded before use?

  Yes

  No

  N/A

• Is the Safe Working Load displayed prominently on all lifting equipment?

  Yes

  No

  N/A

• Are operators of lifting equipment aware of the Safe Working Loads and how they apply to their tasks?

  Yes

  No

  N/A

• Is there a planned preventative maintenance system in place for lifting equipment?

  Yes

  No

  N/A

• Is there a robust system in place for operators to report any defects to equipment?

  Yes

  No

  N/A

• Is there a system in place for isolating access to equipment that has been deemed defective?

  Yes

  No

  N/A

• Is use of lifting equipment restricted to those who are trained to do so?

  Yes

  No

  N/A

8. Manual Handling Operations

• The Manual Handling Operations Regulations 1992
  Evidence required in this section:
  Manual Handling Training records
  Workforce observation on manual handling techniques
  Task observation

• Have all Manual Handling operations been identified?

  Yes

  No

  N/A

• Are all Manual Handling operations been risk assessed?

  Yes

  No

  N/A

• Have appropriate control measures been implemented where identified?

  Yes

  No

  N/A

• Have all those who undertake Manual Handling been trained?

  Yes

  No

  N/A

• Is task specific training provided?

  Yes

  No

  N/A

• Is Manual Handling considered in the designing of tasks?

  Yes

  No

  N/A

• Are weights of materials easily identifiable?

  Yes

  No

  N/A

• Are mechanical aids available for assistance where appropriate?

  Yes

  No

  N/A

9. Workplace (Health, Safety and Welfare)

• The Workplace (Health, Safety and Welfare) Regulations 1992
  To be observed during site tour.

• Do all employees have access to adequate welfare facilities?

  Yes

  No

  N/A

• Is there somewhere to sit and eat away from the workspace during breaks?

  Yes

  No

  N/A

• Is there sufficient amount of toilets available for staff?

  Yes

  No

  N/A

• Do employees have access to appropriate washing facilities?

  Yes

  No

  N/A

• Is lighting adequate in all areas of the business?

  Yes

  No

  N/A

• Are all walkways and staircases in good condition and free from obstruction?

  Yes

  No

  N/A

10. Electricity at Work Regulations / Electrical equipment Safety

• The Electricity at Work Regulations 1989<br>Evidence required for this section:<br>Fixed Electrical Installation Report(s)<br>PAT Testing report<br>Policy documents

  Yes

  No

  N/A

• Is the Fixed Electrical Installation Report in date?

  Yes

  No

  N/A

• If so when was this conducted?

• When is the retest required by?

• Who was the test conducted by?

• Were any remedial works identified by the Fixed Electrical Installation Report?

  Yes

  No

  N/A

• Has identified remedial work been actioned upon?

  Yes

  No

  N/A

• Are all electrical items on site subject to PAT Testing or a similar system?

  Yes

  No

  N/A

• What frequency is this conducted?

• Is there a policy in place with regards to employees bringing personal electrical equipment on site?

  Yes

  No

  N/A

11. Display Screen Equipment

• Health and Safety (Display Screen Equipment) Regulations 1992
  Evidence required in this section:
  Samples of DSE Assessments
  DSE Policy

• Have all DSE "Users" undertaken a DSE Workstation assessment?

  <20%

  21% - 40%

  41% - 60%

  61% - 80%

  >80%

• Is sufficient training and information available to DSE Users?

  Yes

  No

  N/A

• Does the company employ any Home Workers?

  Yes

  No

  N/A

• Are the DSE requirements for Home Workers suitably managed?

  Yes

  No

  N/A

• Is there a process in place to provide DSE User with an Eye Test if one is requested?

  Yes

  No

  N/A

• Is a process in place to trigger a requirement for a DSE Assessment for a user when a new workstation is set up?

  Yes

  No

  N/A

• Is a process in place to trigger a requirement for a DSE Assessment when a new user starts work?

  Yes

  No

  N/A

• Is a process in place to trigger a requirement for a DSE Assessment for a user when a change is made to an existing work station or the way it's used?

  Yes

  No

  N/A

• Is a process in place to trigger a requirement for a DSE Assessment for a user when a user complains of pain or discomfort?

  Yes

  No

  N/A

12. First Aid

• The Health and Safety (First-Aid) Regulations 1981
  Evidence required in this section:
  First Aid Training Records
  Review of First Aid kits throughout site
  Review of process for checking first aid kits
  Review of First Aid Risk Assessment

• Has a First Aid risk assessment been completed?

  Yes

  No

  N/A

• Is it regularly reviewed?

  Yes

  No

  N/A

• Is there a sufficient number of persons trained in First Aid?

  Yes

  No

  N/A

• Is First Aid training regularly refreshed?

  Yes

  No

  N/A

• Is there a suitable amount of First Aid kits available?

  Yes

  No

  N/A

• Are First Aid Kits regularly checked for contents and use by dates?

  Yes

  No

  N/A

• Is there an accident book?

  Yes

  No

  N/A

• Does it comply with GDPR?

  Yes

  No

  N/A

• Is there a First Aid room on site?

  Yes

  No

  N/A

• Is there First Aid room kept in clean condition?

  Yes

  No

  N/A

13. Safety Signs & Signals

• The Health and Safety (Safety Signs and Signals) Regulations 1996
  Evidence required in this section:
  Review of signage during site audit
  Sample discussion with employees to gauge understanding of signs.

• Is there suitable and sufficient signage throughout the site?

  Yes

  No

  N/A

• Is signage in good condition?

  Yes

  No

  N/A

• Is any signage obstructed?

  Yes

  No

  N/A

• Are staff aware of the meaning of safety signs and signals?

  Yes

  No

  N/A

• Is there a safety noticeboard for communication of safety information?

  Yes

  No

  N/A

14. Reporting of Injuries, Diseases and Dangerous Occurrences (R.I.D.D.O.R.)

• The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013
  Evidence required in this section:
  Review of Near Miss reports
  Review of Accident reports
  Review of RIDDOR reports
  Sample audit of employees to gauge awareness of reporting process

• Is there a process in place for reporting near miss incidents?

  Yes

  No

  N/A

• Have employees been provided with sufficient information and training in as to this process?

  Yes

  No

  N/A

• How many Near Misses have been recorded in the last 12 months?

  0-4

  5-9

  10-14

  15-19

  20+

• Near Misses by type:

• Slips, Trips & Falls

• Cuts and abrasions

• Manual Handling

• Vehicle Movements

• Faulty Equipment

• Other

• Are Near Miss reports investigated, reviewed and actioned?

  Yes

  No

  N/A

• Are there any outstanding actions?

  Yes

  No

  N/A

• Is there a process in place for reporting accidents?

  Yes

  No

  N/A

• Have employees been provided with sufficient information and training in as to this process?

  Yes

  No

  N/A

• How many Accidents have been recorded in the last 12 months?

  0 - 4

  5 - 9

  10 - 14

  15+

• Of the reported accidents what percentage resulted in lost time?

  <20%

  21% - 40%

  41% - 60%

  61% - 80%

  >80%

• Accidents recorded by type:

• Slips, Trips and Falls

• Cuts and abrasions

• Manual Handling

• Vehicle Movements

• Faulty Equipment

• Other

• Are Accident reports investigated, reviewed and actioned?

  Yes

  No

  N/A

• Are there any outstanding actions?

  Yes

  No

  N/A

• Have there been any RIDDOR reportable instances in the last 12 months?

  Yes

  No

  N/A

• If so, how many?

  Select 0 1 2 3 4 5+

  • 0
  • 1
  • 2
  • 3
  • 4
  • 5+

• Was there any communication with the HSE and if so what what was the outcome?

• Are RIDDOR reportable instances investigated, reviewed and actioned?

  Yes

  No

  N/A

15. Health and Safety Consultation

• The Health and Safety (Consultation with Employees) Regulations 1996
  Evidence required for this section:
  Review of H&S Committee Meeting minutes and actions
  Sample audit of workforce regarding awareness of H&S Committee

• Is there a Health and Safety Committee?

  Yes

  No

  N/A

• Does the committee meet regularly?

  Select Monthly Bi-Monthly Quartlerly Six Monthly Annually No records in past 6 months

  • Monthly
  • Bi-Monthly
  • Quartlerly
  • Six Monthly
  • Annually
  • No records in past 6 months

• Are all areas of the business represented by the comittee?

  All departments

  >80% of Departments

  >60% of Departments

  >40% of Departments

  <40% of Departments

• Are minutes of the H&S Committee meeting shared with the workforce?

  Yes

  No

  N/A

• Are employees aware of the H&S Committee and who their representatives are?

  Yes

  No

  N/A

• Are there any outstanding actions from H&S Committee meetings?

  Yes

  No

  N/A

16. Control of Noise

• The Control of Noise at Work Regulations 2005
  Evidence required in this section:
  Noise Survey
  Implementation of any control measures
  Results of Health Surveillance
  Review of PPE on offer
  Review of signage if applicable

• Has the company identified all activities which may cause noise exposure to employees?

  Yes

  No

  N/A

• Is this process regularly reviewed?

  Yes

  No

  N/A

• Are control measures in place to reduce noise exposure?

  Yes

  No

  N/A

• What is the current level of noise exposures?

  Yes

  No

  N/A

• Is noise exposure taken into account when designing new tasks and processes?

  Yes

  No

  N/A

• Is suitable and sufficient hearing protection available to staff?

  Yes

  No

  N/A

• Where applicable, is the wearing of hearing protection enforced?

  Yes

  No

  N/A

• Where employees are at risk to adverse levels of noise exposure have they been provided with suitable and sufficient information and training?

  Yes

  No

  N/A

• Where identified are employees subject to Health Surveillance?

  Yes

  No

  N/A

17. Working at Height

• The Work at Height Regulations 2005
  Evidence required in this section:
  Review of Risk Assessments
  Review of Training Records
  Review of Inspection records
  Review of contractor documents

• Are all activities involving working at height identified and assessed?

  Yes

  No

  N/A

• Have all control measures identified been put in place?

  <20%

  21% - 40%

  41% - 60%

  61% - 80%

  >80%

• Are those who undertake work at height trained and competent to do so?

  Yes

  No

  N/A

• Is all access equipment subject to regular inspection and is it recorded?

  Yes

  No

  N/A

• Is access equipment provided suitable for the task?

  Yes

  No

  N/A

• Are working at height activities isolated so that no-one involved in the activity can be affected?

  Yes

  No

  N/A

18. Control of Asbestos

• The Control of Asbestos Regulations 2012
  Evidence required in this section:
  Asbestos Management Survey
  Asbestos management plan if applicable
  Training and Information provided if applicable

• Has an asbestos management survey been carried out and the present of any asbestos been identified?

  Yes

  No

  N/A

• Is an asbestos management plan in place and are results recorded?

  Yes

  No

  N/A

• Is any asbestos present appropriately identified?

  Yes

  No

  N/A

• Are employees made aware of any asbestos present that may impact their work activities?

  Yes

  No

  N/A

• Are trained and competent persons contracted where any asbestos related work is undertaken?

  Yes

  No

  N/A

19. Dangerous Substances and Explosive Atmosphere (DSEAR)

• The Dangerous Substances and Explosive Atmospheres Regulations 2002
  Evidence required in this section:
  DSEAR assessment
  Review of control measures
  Review of storage
  LEV Thorough Examination records

• Have any DSEAR activities been identified?

  Yes

  No

  N/A

• Have DSEAR activites been suitably assessed by a competent person?

  Yes

  No

  N/A

• Have all control measures identified been put in place?

  <20%

  21% - 40%

  41% - 60%

  61% - 80%

  >80%

• Is there suitable storage available?

  Yes

  No

  N/A

• Is suitable training and information provided to those who work in activities where DSEAR is applicable?

  Yes

  No

  N/A

• Is suitable ventilation provided?

  Yes

  No

  N/A

• Is ventilation thoroughly examined by a competent person as required by CoSHH regulations?

  Yes

  No

  N/A

20. Gas Appliances

• Gas Safety (Installation and Use) Regulations 1998 (GSIUR)
  Evidence required in this section:
  Gas maintenance records
  Review of pipework during site tour

• Are all Gas Appliances serviced and maintained by a Gas Safe engineer on an annual basis?

  Yes

  No

  N/A

• Are mains Gas supply shut off valves clearly identified?

  Yes

  No

  N/A

• Where mains gas pipes are visible, are they clearly identified and is the direction of flow indicated?

  Yes

  No

  N/A

• Have sufficient numbers of employees been trained in how to isolate the Gas supply and when this would be required?

  Yes

  No

  N/A

21. Pressure System Safety

• The Pressure Systems Safety Regulations 2000
  Evidence required in this section:
  Written Scheme of Examination for compressors
  Service and maintenance records
  Records of pre-op checks

• Are pressure systems subject to a Written Scheme of Examination (WSoE?

  Yes

  No

  N/A

• Are all requirements of the WSoE followed and adhered to?

  Yes

  No

  N/A

• Are all those who use pressure systems trained and competent to do so?

  Yes

  No

  N/A

• Is sufficient training and information provided?

  Yes

  No

  N/A

• Do users undertake checks of equipment before use?

  Yes

  No

  N/A

• Is there a process in place to report any defects identified?

  Yes

  No

  N/A

• Is a risk assessment in place for the use of pressure systems?

  Yes

  No

  N/A

• Are those whose work activities include the use of pressure systems advised of potential risks?

  Yes

  No

  N/A

22. Control of Vibration

• The Control of Vibration at Work Regulations 2005
  Evidence required in this section:
  Tool specific risk assessments with HAVs data
  Service and Maintenance records for tools and equipment
  Health Surveillance records if applicable

• Are vibrating tools in use?

  Yes

  No

  N/A

• Have workers had information and training so they know what the risks are from hand- arm vibration (HAV), and what they need to do to avoid those risks?

  Yes

  No

  N/A

• Do workers have access to the Vibration data, including times to reach EAV and UEAV?

  Yes

  No

  N/A

• Have vibrating tools been properly maintained?

  Yes

  No

  N/A

• Has exposure to HAV been reduced as much as possible by selecting suitable work methods and plant?

  Yes

  No

  N/A

• Is health surveillance arranged for people exposed to levels above the Exposure Action Value?

  Yes

  No

  N/A

• Are reduced-vibration tools used whenever possible?

  Yes

  No

  N/A

23. Health & Safety Training

• The Health and Safety (Training for Employment) Regulations 1990
  Evidence required in this section:
  Training Matrix
  Training records
  Standard Operating Procedures (or equivalent)
  Record of toolbox talks

• Does the company have a Safety Training Matrix?

  Yes

  No

  N/A

• What percentage of staff are currently covered by the Training Matrix?

  <20%

  21% - 40%

  41% - 60%

  61% - 80%

  >80%

• Is the training matrix regularly kept up to date?

  Yes

  No

  N/A

• Are employees trained in all risk assessment which affect their work ativities?

  Yes

  No

  N/A

• Are Standard Operating Procedures in place for work activities?

  Yes

  No

  N/A

• Are employees trained in the Standard Operating Procedures which apply to their work activities?

  Yes

  No

  N/A

• Do employees receive tool box talks or safety briefings?

  Yes

  No

  N/A

• How often are tool box talks or safety briefings delivered?

  Select Weekly Monthly Quarterly Bi-Annually Annually In response to a reported incident (Near Miss or Accident)

  • Weekly
  • Monthly
  • Quarterly
  • Bi-Annually
  • Annually
  • In response to a reported incident (Near Miss or Accident)

• Is a record kept of these?

  Yes

  No

  N/A

• Do all employees receive a Health and Safety Induction and are records kept?

  Yes

  No

  N/A

• Does the company provide periodic Health and Safety training for employees?

  Yes

  No

  N/A

• Have those involved in the Risk Assessment creation process received Risk Assessment training?

  Yes

  No

  N/A

• Summary of Findings