Title Page

  • Activity

  • Client Name

  • Conducted on

  • Prepared by

  • Conducted with

Summary

  • Summary

  • Findings

  • Risks

  • Positive Observations

Gap Analysis

1. Plan

  • 1.1 Does your health and safety (H&S) approach capture all planned work activities?

  • 1.2 Do you have sufficient Liability Insurance, minimum £5 million?

  • 1.3 Have you been convicted of a criminal offence by a Court or charged with a criminal offence contrary to H&S or fire prevention legislation at any time?

  • 1.4 Have you been served with an enforcement notice under Health Safety Executive or issuing Fire Authority in the past 3 years?

  • 1.5 How do leadership demonstrate a commitment to provide safe and healthy working conditions that reduce work-related injury and/or ill health?

  • 1.6 Is there a documented H&S policy and how are people made aware of the H&S Policy?

  • 1.7 Is there adequate H&S resource available?

  • 1.8 Do you consult with workers on H&S, and where they exist, worker representatives?

2. Do

  • 2.1 Are their suitable documented (general) risk assessments (RA) that capture all significant H&S hazards?

  • 2.2 Do you document safe systems of work to control work activities?

  • 2.3 Do you provide and maintain PPE (standard issue and specialised activities)?

  • 2.4 Can you provide evidence of an up-to-date Fire Risk Assessment completed in the last 12 months? (For all premises)

  • 2.5 Is there a suitable evacuation plan in place?

  • 2.6 Do you have a record of hazardous substances you use / supply (COSHH)?

  • 2.7 Are there any occupational health hazards that need controlling i.e. HAVS, Noise?

  • 2.8 Do you assess workstations for all display screen users?

  • 2.9 If asbestos is a likelihood, has a survey been carried out?

  • 2.10 Is there an up-to-date legionella RA for the premises?

  • 2.11 Is there an Electrical Installation Condition Report (EICR)?

  • 2.12 Is gas a consideration and is there a Gas Safety Certificate available for all Gas Appliances?

  • 2.13 Do you provide safety training for workers?

  • 2.14 Do all identified workers receive suitable Manual Handling training?

  • 2.15 How do you provide visitors and contractors working on-site with clear information on hazards, risks and safe systems that are in place?

3. Check

  • 3.1 Is there a Competent Person to advise on H&S issues?

  • 3.2 Are there adequate documented arrangements in place to ensure workers know how to carry out their role and responsibilities safely?

  • 3.3 Do you assess workers' ongoing competence (on-job-training)?

  • 3.4 Is there a safety inspection program of the workplace, activities and equipment?

  • 3.5 Are there sufficient certified first aid personnel (needs assessment)?

  • 3.6 Do you have an established plan for potential emergency scenarios e.g. fire, first aid, suspected gas leaks, extreme temperature, severe weather, violence etc.?

  • 3.7 How do you assess the suitability of contractors / external providers?

  • 3.8 How do you ensure workers follow safety guidance and demonstrate a ‘duty of care’ towards others and the work environment?

  • 3.9 How do you monitor, measure and analyse H&S performance?

4. Act

  • 4.1 How do you report, record and investigate accidents and near misses?

  • 4.2 Do you conduct internal audits of the H&S system at planned intervals?

  • 4.3 How often is H&S performance reviewed and by whom?

  • 4.4 Do you document H&S information as evidence?

  • 4.5 How do you communicate H&S information to employees?

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.