Health and Safety Management Audit

• Client:

• Conducted on

  Date

• Prepared by

• Location
  Address

Health & Safety Advice.

• Do you have access to competent Health & Safety advice?

  Yes

  No

  N/A

• The law requires all employers to appoint a competent person in relation to health and safety if you have 5 or more employees. The Management of Health and Safety at Work Regulations. Regulation 7 requires employers to appoint one or more Competent Person(s) to assist them in meeting their legal obligations. The Regulations also require sufficient resources to be devoted to managing H&S.

• Trained Staff Member

• External Consultant

Staff Selection

• Are medical questionnaires carried out?

  Yes

  No

  N/A

• Are competency questionnaires carried out?

  Yes

  No

  N/A

Policies/Arrangements/Registers.

• Do you have an up to date Health and Safety Policy in Place?

  Yes

  No

  N/A

• All organisations employing five or more people must have a written Health and Safety Policy statement. The policy should cover all aspects of the organisation and be relevant to all employees. A Health and Safety Policy demonstrates how seriously an organisation takes its health and safety responsibilities.

• HSG 65

• ISO 18000

• Other equivalent

• Do you have an up to date Quality Policy in place?

  Yes

  No

  N/A

• ISO 9000

• Other equivalent

• Do you have an up to date Environmental Policy in place?

  Yes

  No

  N/A

• ISO 14000

• Other equivalent

• Employers Liability Insurance certificates available and in date?

  Yes

  No

  N/A

• Employers Liability Insurance is required by law (under the Compulsory Insurance Act 1969) if you run a business to provide cover in the event that one of your employees is injured or becomes ill as a result of working for you.

• Public Liability Insurance Certificates available and in date?

  Yes

  No

  N/A

• Public liability insurance isn’t mandatory under UK law, but it’s worth considering as it can protect you financially should someone take legal action against you for property damage or injury. It protects the interests of both the public and your clients, and applies at your premises and others

• Is there a Training Register in place?

  Yes

  No

  N/A

• The Health and Safety at Work etc Act 1974 requires you to provide whatever information, instruction, training and supervision as is necessary to ensure, so far as is reasonably practicable, the health and safety at work of your employees.

• Regularly updated?

• Do you have a Waste Carriers licence or Duty of Care Notice?

  Yes

  No

  N/A

• If you operate any form of business, you have a legal responsibility under the Environmental Protection Act 1990 and other related legislation to safely contain and legally dispose of any waste produced from your business.

• Up to date and relevant to the waste produced?

• Do you have an Asbestos Register?

  Yes

  No

  N/A

• The Control of Asbestos Regulations 2012 mean it is a legal requirement for asbestos risks to be managed in all commercial properties. The asbestos dutyholder for a commercial property may be either the landlord, the tenant, an appointed agent or in some circumstances, a combination of them. The tenancy agreement should state clearly which party is responsible for maintenance and repairs, and the law will regard them as the asbestos dutyholder.

• Up to Date Completed Asbestos Register

• Location Plan

Are Risk Assessments available for the following?

Fire

• Fire Risk Assessment

  Yes

  No

  N/A

• From 1st October 2006 The Regulatory Reform (Fire Safety) Order 2005 requires the Responsible Person (RP) of any non domestic premises to carry out a fire risk assessment, including measures to reduce or eliminate the risk of fire, and identify persons at risk. Where there are 5 or more employees, a record must be kept of significant findings and a definition of a Responsible Person is contained in the above Order.

• Is the Fire Risk Assessment up to date and cover all relevant fire hazards and people at risk?

Manual Handling

• Do you have Manual Handling Assessments in place?

  Yes

  No

  N/A

• Manual Handling Operations Regulations 1992 (MHOR) requires an employer to carry out a risk assessment on all manual handling tasks that pose an injury risk. The employer's duty is to avoid manual handling as far as reasonably practicable if there is a possibility of injury. If this cannot be done then they must take steps to reduce the risk of injury as far as reasonably practicable.

• Does the assessment identify where the risk of injury lies and identify appropriate ways to reduce that risk?

Control of Substances Hazardous to Health (COSHH)

• Do you have COSHH Assessments in place for all substances used in the workplace?

  Yes

  No

  N/A

• Under the Control of Substances Hazardous to Health Regulations (COSHH, 2002) employers are required to either prevent, reduce or at the very least, control exposure to hazardous substances in order to prevent ill health to their workers.

• Does the assessment identify all hazards, people at risk and control measures?

Display Screen Equipment (DSE)

• Do you have DSE assessments in place for all users?

  Yes

  No

  N/A

• The Health and Safety (Display Screen Equipment) Regulations 1992 (amended 2002) apply to all display screen equipment (DSE). Employers must carry out a risk assessment of workstations used by employees to reduce any identified risks.

• Are assessments up to date and cover training and adjustment of workstations?

Noise

• Do you have a noise risk assessment in place?

  Yes

  No

  N/A

• The Control of Noise at Work Regulations 2005 (Noise Regulations 2005) require employers to prevent or reduce risks to health and safety from exposure to noise at work.

• Are the assessments up to date, identifying exposure limits and control measures.

Has training been completed and documented, with certificates available for the following?

• Induction, covering policy and procedures?

  Yes

  No

  N/A

• First Aid?

  Yes

  No

  N/A

• Asbestos Awareness?

  Yes

  No

  N/A

• Manual Handling?

  Yes

  No

  N/A

• Personal Protective Equipment?

  Yes

  No

  N/A

• Mobile Plant? (FLT's, Cranes, MEWPS etc)

  Yes

  No

  N/A

• Job specific training? (per task/process)

  Yes

  No

  N/A

• Equipment? (Grinding Wheels, Chain Saws, Slinging etc)

  Yes

  No

  N/A

• Job Role Training? ( Supervisor, Manager, Director etc)

  Yes

  No

  N/A

• Ladder training & inspection policy?

  Yes

  No

  N/A

Is all work equipment that is subject to PUWER (Provision and Use of Work Equipment Regulations 1998)

• Tested regularly to ensure it works & recorded (maintenance logs)

  Yes

  No

  N/A

• Maintained and records kept? (service schedules etc)

  Yes

  No

  N/A

• Have formal PAT testing carried out and recorded?

  Yes

  No

  N/A

Has Statutory Testing been carried out on the following?

• Lifting Equipment (FLT's, Cranes, Slings, Passenger Lifts etc)

  Yes

  No

  N/A

• Extraction Systems

  Yes

  No

  N/A

• Compressors & associated equipment

  Yes

  No

  N/A

Hazardous Substances

• COSHH assessments and data sheets available for all substances used at Head Office?

  Yes

  No

  N/A

• COSHH assessments and data sheets available for all substances used on site?

  Yes

  No

  N/A

Hot Working

• Are permits issued for any Hot Works taking place?

  Yes

  No

  N/A

• Does Hot Working take place away from the main site?

  Yes

  No

  N/A

Public Liability

• Do visitors sign in and out?

  Yes

  No

  N/A

• Do all visitors receive an induction highlighting the main risk areas and fire escape routes?

  Yes

  No

  N/A

• Does PPE get issued to visitors?

  Yes

  No

  N/A

• Do all contractors receive an induction prior to starting work?

  Yes

  No

  N/A

• Is there secure storage for all Fuels, Oils and Fluids?

  Yes

  No

  N/A

• Is the holding device bunded?

  Yes

  No

  N/A

Accident Reporting

• Are all staff members aware of their duties under RIDDOR?

  Yes

  No

  N/A

• Is there an accident book available?

  Yes

  No

  N/A

• Are all reports for accidents and incidents logged and recorded?

  Yes

  No

  N/A