Housekeeping - Fire Prevention - Aviva Loss Prevention Standard - Property V1.2

1. Buildings • Is there any sign of damage, wear and tear to the building exterior? • Exterior walls? • Protected against vehicle and storage impact? • External doors? • Windows and window frames? Roofs: • Cover in good state of repair? • Any signs of damage or leakage? • Clear of debris, foliage and waste? • Any pooling or ponding? • Guttering clear of vegetation? • Roof drains clear of debris? Internal: • Are all building elements and structural members clean and free from dust, residue build-up, etc.? • Is there any sign of damage, wear and tear to the building interior? • Interior walls? • Protected against vehicle and storage impact? • Internal doors and closure mechanisms maintained and in a good state of repair? Are all fire doors operable and not wedged open?

2. External Areas • Is waste maintained at least 10m from buildings? • Is yard storage maintained at least 10m from buildings? • Is vegetation appropriately maintained and cut back? • Are yard services and equipment maintained away from waste, designated smoking areas, clear of vegetation and protected from impact (e.g. fan coil units, transformers, cooling towers, etc.)? • Are site boundaries appropriately maintained and consistent with site security philosophies?

3. Smoking - If permitted on site • Are designated smoking areas appropriately managed and maintained? • Are adequate controls in place including signage and designated/restricted external areas? • Is smoking waste and ‘ordinary combustible waste’ segregated?

4. Plant Rooms (including any on roof) Are all: • Plant rooms • Utility or support rooms • Communications and server/IT rooms Maintained clean, tidy, totally sterile and free from combustible storage and/or combustible materials? These rooms should only house the operational hardware and be as clean as they can be. • Are all services, cable trays, service risers and cupboards, pipe racks, ducting, etc. clean and free from dust residue build-up? • Are there any noises or smells that suggest the equipment is not operating normally?

5. Premises Layout • Are the premises generally uncongested? • Are there designated segregated areas for different activities? • Is attention paid to continuity of combustible materials throughout the building? • Are there designated and clear safe access and egress/pedestrian routes?

6. Lighting • Is lighting adequate throughout the whole of the site? • Including external areas? • Are there any failed or flickering bulbs? • Are all combustible materials at least 1m away from the lights?

7. Floors • Are all floors clean, clear, dry and in good condition? • Are all floors free of oils and grease with procedures for spillages?

8. Services, Cable Trays, Service Risers and Pipe-racks Are all services, cable trays, service risers and cupboards, pipe racks, ducting, etc. clean and free from dust residue build-up?

9. Floor Voids • Are floor voids included in the general cleaning schedules? • Have these been viewed and verified as being clean and tidy?

10. Loft Spaces and Voids • Are any void areas and loft spaces included in the general cleaning schedules? • Have these been viewed and verified as being clean and tidy? • Electric insect killers - are the receptacles non-combustible and regularly cleaned out?

11. Aisles and Stairways • Are all aisles and stairways of appropriate size and kept clear of obstructions and storage? • Are they suitably marked including warning signs?

12. Waste • Is waste removed from site, including the yard, at an appropriate frequency? • Is waste appropriately segregated? • Are recycled batteries housed in a non-combustible container? • Are waste storage arrangements adequate? • Are any external skips or bins etc.: • Non-combustible? • At least 10m from any building, site equipment or smoking shelter? • Appropriately located in relation to the site perimeter? • Secured and covered?

13. Machinery and Equipment • Are all machines and equipment in good condition? • Are all machines and equipment clean and free from residue, oil and dust build-up? • Are all oil leaks cleaned away, including in drip trays? • Where oil can leak, are ordinary combustible materials such as rags, paper, card etc. prohibited? These can act as a wicking agent. Non-combustible absorbent materials should be used. • Are electrical cables, leads, plugs, switches in good condition with no obvious signs of damage? • Are Portable Appliance Test stickers apparent on all portable appliances?

14. Workshops & Maintenance Areas • Are all workshop areas tidy, clean and free from oily deposits? • Are all hot work bays: • Segregated or screened off with approved welding screens? • Clean, tidy and totally free from combustible materials? • Are all flammable and combustible liquids, aerosols, etc. stored in normally closed approved safety cabinets? • Are all tools stored in the correct designated place?

15. Battery Charging Are dedicated battery charging areas maintained free from combustible materials and totally sterile?

16. Stock and Storage • Is storage adequately separated from production areas? • Are appropriate aisles and walkways maintained in the storage? • Are incompatible materials/chemicals appropriately segregated? • Are hazardous materials appropriately segregated? • Are storage transportation procedures and practices consistent with the risk? • Are the legs to any storage racks formally inspected for signs of damage? • Is there any damage?

17. Offices • Is there an enforced clean desk policy? • Are all offices tidy and clean? • Are all stock rooms and stationary areas clean and tidy?

18. Laboratories • Is there an enforced clean desk policy? • Are all laboratories including any fume cupboards tidy and clean? • All flammable and combustible liquids, aerosols, etc. stored in normally closed approved safety cabinets? • Are laboratory books appropriately backed up and stored in an appropriate fire safe?

19. Electrical Panels, Battery Chargers, Boilers and Heaters • Are all electrical panels, battery chargers, boilers and heaters located outside of a dedicated plant room: • Clean and free from dust? • Separated from combustible materials by at least 1.5m clear space? • Protected from impact/physical damage?

20. Site Kitchen and Employee Welfare Facilities • Are all welfare, kitchen (including storage and cold stores) and canteen areas tidy and clean? • Are cooking ranges clean? • Are extract ducts and filters clean and free from grease residues?