HSEQ - Health, Safety and Wellbeing Standards Audit

Title Page

Audit Reference
Site conducted
Conducted on
Audited by
Location

Contractors and suppliers assessed and monitored

Are contractors approved in accordance with Approved Supplier Procedures
Are contractors provided with a copy of the Site Rules for Contractors and other relevant health and safety information and instruction – inductions, site access, permit to work, activities on site that may affect their work
Are contractors actively monitored and reviewed, according to level of risk, to ensure compliance with health and safety standards
Are contractors suitably trained and competent to carry out the work/task
Are contractors providing suitable documentation for the work i.e. risk assessments, method statements, waste transfer notes, training and competence records
Is construction work compliant with CDM Regulations. All appropriate appointments will be made and those involved in construction work will be competent
Are contractors working to the requirements of the law and to client’s standards, whichever is the most stringent

Competence to work safely

Are employees provided with the appropriate level of competence through experience, education, training, selection, development, induction and support
Are health and safety training records will be available
Have employees received health and safety information to enable them to undertake their work in a safe manner i.e. risk assessments, method statements, work instructions
Have only those who have been assessed to have the appropriate competence been engaged to provide training is the effectiveness of the training monitored, reviewed and assessed
Are employees supervised and assessed to check they are competent to complete their duties
Have training and development requirements been identified during Personal Development Review (PDR) or similar

Personal health and safety

Are health assessments completed to ensure to ensure that employees’ levels of fitness are adequate to safely undertake work activities
Is health surveillance completed for all identified employees at risk of an adverse health effect as a direct result of their work
Do working practices and work environments incorporate good standards of welfare, occupational and wider health issues, job design and workplace safety
Are campaigns delivered to promote positive health and wellbeing
Is health surveillance, sickness absence and rehabilitation are monitored
Are all individual cases with sympathy and understanding
Are employees supported with rehabilitation and recovery programmes, where required. Their work will be risk assessed accordingly i.e. return to work and personal risk assessment

Risk management and safe systems of work

Are appropriate risk assessment processes are in place to safely control the activities undertaken – eg. generic, nonroutine and point of work / Take 5
Are relevant employees will be trained and competent to complete risk assessments and safe systems of work (RAMS)
Are processes are in place to ensure those involved in work are briefed on the RAMS
Is support and approval provideded for any significant deviations for risk assessments and safe systems of work
Is a ‘permit to work’ system implemented where the work is deemed ‘high risk’. To include but not limited to confined space entry, hot works, electrical works and excavations
Are permits issued by a competent person for the type of work being carried out

Good Housekeeping

Is a safe working environment and suitable welfare facilities provided
Are spillage kits available and is training provided on how to use them
Is workplace equipment maintained
Is adequate lighting will be provided
Are sites audited and inspected to ensure standards are maintained

Equipment provision, use and maintenance

Is equipment selected safe (appropriate guarding, protective devices, controls, markings and warnings) and suitable for its intended use
Have employees received suitable information, instruction and training to use plant and equipment
Is equipment maintained in a safe condition as per legal and manufacturers requirements
Are records of maintenance, servicing and inspection are kept
Are processes are in place for pre use checks
Are new equipment requirements assessed prior to going into use

Personal protection

Is the hierarchy of controls considered for more effective control methodsprior to PPE and safety equipment being selected
Is only PPE and safety equipment that complies with the relevant British or European standard purchased
Is all necessary PPE and safety equipment provided and maintained free of charge, through approved suppliers
Is a PPE and safety equipment Specification Register documented and maintained
Where necessary, is appropriate information, instructions and training provided for the use of PPE and safety equipment
Are records of PPE and safety equipment issued to an individual and ongoing maintenance, inspection and calibration kept
Are appropriate minimum standards for PPE and safety equipment requirements are in place
Is there supervision and monitoring of employees compliance with PPE and safety equipment requirements

Protection of work

Is safe means of access and egress to employees place or point of work provided
where possible are separated vehicle and pedestrian routes designated
Is access to ‘Restricted Areas’ subject to suitable and sufficient safe system of work and all employees undertaking such work are suitably trained
Is access equipment suitable and sufficient for the work to be carried out and records of formal testing and inspection are kept
Where required do employees receive information, instruction and training in the use of access equipment
Are site and work area perimeters secured from unauthorised access / members of the public is clear signage displayed. The level of protection and security required has been risk assessed

Near miss, incident and accident reporting

Are systems in place to record accidents, incidents and near misses and is appropriate action taken to prevent a recurrence
Is accident, incident and near miss data monitored for trends and is appropriate corrective and preventative action implemented
Has full cooperation with all regulatory bodies with regards to RIDDOR and HSE reportable incidents be done when required
Are investigations carried out in a timely manner and do they involve all the relevant parties
Are accident investigation findings and lessons learnt communicated to relevant employees and, where appropriate, customers and contractors
Are accident investigation actions tracked and monitored to closure
Are all accidents, incidents and near misses that had potential to cause serious harm notified to Senior Management in a timely manner
we encourage reporting of accidents, incidents and near misses

Driving

Are provided vehicles suitable for the task and maintained in a safe roadworthy condition
Are regular checks of employees’ driving licences conducted to ensure fitness and legality to drive
Do company drivers receive driving information, awareness and training, where appropriate
Is there occupational health advice to employees, where required, regarding driving
Are driver activities and behaviours proactively managed and monitored through reported speeding fines and tracking software where appropriate
Is the policy on not using handheld mobile phones and devices whilst driving briefed to those who drive on company business.
Is the minimised use of hands free phones and other devices briefed to those who drive on company business.

Work at height

Are all employees required to work at height trained and competent to do so
Is work at height equipment suitable and maintained and inspected in accordance with legislative and manufacturers requirements
Is collective fall prevention measures, inline with the working at height hierarchy always implemented where possible as a priority
Is high risk work at height i.e. working on roof that has no permanent edge, protection fitted and for any work on a fragile roof including those with skylights, controlled with emergency plans and a permit to work
Are fragile surfaces identified and signed
Are open voids appropriately protected
Is all grid flooring and walkway flooring inspected and records kept
Is scaffolding erected by a competent scaffolding provider, inspected and tagged as per regulations
Is on new or refurbished assets, work at height is designed out where possible or are controls in designed in to ensure risks are minimised (i.e. edge protection)

Lifting operations

Is lifting equipment and lifting accessories purchased from an approved supplier and formally tested, inspected and recorded as per legislative requirements
Is lifting equipment labelled with its Safe Working Load (SWL)
Are current test certificates are available
Are employees trained and competent to use their lifting equipment and lifting accessories
Does purchased and used lifting equipment and accessories conform with the EU
Are contract lifts managed and controlled by collecting suitable and sufficient information and ensuring that site specific risk assessments and method statements are in place
Are crane contract lifts performed and planned only by our approved contractors