ICTSI Audit Template 10C TG

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Maintenance Management

• The Maintenance Management Program of each business unit is considered critical towards achieving high equipment reliability and performance. This audit is designed to collect maintenance data which may be used to establish effectiveness of the scheme.

• Maintenance Management Available Points (Max 10)

Maintenance Management Software:

• Confirm Business Unit has a computerized management program.

  Yes

  No

• Name of software

  Yes

  No

• Date Implemented

  Date

• Operating Modules:

• Is there Plant Maintenance?

  Yes

  No

• Is there Inventory Management?

  Yes

  No

• Is there Procurement Management?

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

Data Management:

• Confirm database contains all the equipment listed in the Asset List.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• Confirm all of the Engineering Corporate Policies are included in the Preventive Maintenance Schedules.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• Confirm all procedures and requirement of the ECPM's are included in the Preventive Maintenance Task List.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• Confirm schedule of preventive maintenance is in accordance with the frequency of ECPM’s 1 to 5.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• Confirm Preventive Maintenance Work Orders are generated for ECPM 1 to 5 and the equipment manufacturer's recommended preventive maintenance tasks.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• Confirm if PM Work Orders generated are closed and filed correctly.

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

Work Order (Annual) Performance Monitoring:

• Record total number of work orders generated for previous year

  Yes

  No

  N/A
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• Record total number of work orders closed from previous year

  Yes

  No

  N/A
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• Record total number of work order generated for current year

  Yes

  No

  N/A
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• Record total number of work order closed for current year

  Yes

  No

  N/A
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• Performance Indicators:

• Work Order Turnover: Previous Year

• % = No. Of Order Closed during a period________

  Yes

  No

  N/A
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• No. of Orders released during the same period

  Yes

  No

  N/A
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• Work Order Turnover: Current Year

• % = No. Of Order Closed during a period________

  Yes

  No

  N/A
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• No. of Orders released during the same period

  Yes

  No

  N/A
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• Note: A value of > 100% shows a decrease in backlog of WOs. A value of < 100% shows an increase in backlog.

Monthly Work Order Performance Monitoring

• Record total number of work orders scheduled for this year

  Yes

  No

  N/A
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• Record total number of work orders closed for this year

  Yes

  No

  N/A
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• Record total number of work order closed one week and beyond for this year.

  Yes

  No

  N/A
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• Record total number of work order closed within the week generated for this year

  Yes

  No

  N/A
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• Performance Indicators:

• % Work Order Planned and Scheduled:

• % = total orders planned and scheduled/total orders executed x 100

  Yes

  No

  N/A
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• The ideal here is to be as close to 100% planned and scheduled as possible. It is unrealistic to expect to achieve this all the time, so we normally say:

• 60 - 70%

• 70 - 80%

• 80 - 90%

• 90 - 105% excellent

• 105 - 110% good–excellent

• 110 - 115% good

• % Work Order Executed to Schedule:

• % = work orders executed as scheduled/total work orders scheduled x 100

  Yes

  No

  N/A
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• Strive for 100%. A figure of 80% is considered good.

• Overdue Work Orders:

• % = number of orders overdue by 1 week or more/total orders released x 100

  Yes

  No

  N/A
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• Strive for 0%. A figure of < 20% is good. A figure of < 10% is excellent.

• Preventive Maintenance (PM) Coverage

• Record total number of PM Man-hours Worked for this year.

  Yes

  No

  N/A
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• Record total number of man-hours worked for this year.

  Yes

  No

  N/A
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• Record total number of PM work order scheduled for this year.

  Yes

  No

  N/A
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• Record total number of PM work order closed for this year

  Yes

  No

  N/A
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• Performance Indicator:

• % Preventive Maintenance Coverage

• % = total PM man-hours worked/total man-hours worked x 100

  Yes

  No

  N/A
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• Strive for 100%. This figure will vary considerably by industry.

• Evaluation of Preventive Maintenance

• % = no. of inspections completed/no. of inspections scheduled x 100

  Yes

  No

  N/A
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• (aim for 90%)

• % = no. of CM orders resulting from inspections/no. of inspections completed x 100

  Yes

  No

  N/A
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• (aim for 20 - 30%)

LABOR UTILIZATION:

• Record total number of Man-hours Available per discipline for this year:

• (Crane) Mechanical

  Yes

  No

  N/A
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• (Crane) Electrical

  Yes

  No

  N/A
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• Record total number of man-hours worked for this year:

• (Crane) Mechanical

  Yes

  No

  N/A
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• (Crane) Electrical

  Yes

  No

  N/A
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• Note: If there is no crane equipment, then record for other mobile equipment.

• Performance Indicator:

• % Labor Utilization

• % = total hours on work orders (all types)/total hours worked x100%

  Yes

  No

  N/A
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media

• Note: Rating should be discussed

• Comment on Risk Condition and explain as necessary

  Yes

  No
Corrective Action

• Priority Level

  Priority 1

  Priority 2

  Priority 3

• Corrective Action Description

• Corrective Action Support Media

  Media
Support Media

• Support Media

  Media
Comment

• Comments

• Maintenance Management Score

• Maintenance Management Marking Summary

• Maintenance Management Score Summary Media

  Media

• Auditor Signature

  Sign
Additional Signatory

• Auditor Authorising Manager Signiture

  Sign