Information
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
Inventory Management Program
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The Inventory Management Program of each business unit is considered critical towards achieving high equipment reliability and performance. This audit is designed to collect inventory management data which may be used to establish effectiveness of the scheme.
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Store Room Management:
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Confirm Business Unit has an Inventory Management Program.
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Confirm program is electronic based or manual card system.
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Confirm Store Room has floor layout plan for reference and record total storage floor area.
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Confirm store room has separate climate controlled storage area for climate sensitive spare parts especially electronic parts and record total storage floor area.
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Confirm store room has Goods Receiving Area
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Confirm store room has Quarantine Area for receipts of goods on hold/for inspection.
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Evaluate condition of stocks on hand i.e. Rust Protection, Wrapping, Identification.
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Confirm Business Units Emergency Preparedness Plan (EMP) is in place.
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Confirm if store room has ample firefighting equipment strategically placed with sufficient marker for easy access.
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Confirm if store room has chemical spill kits within the storage area of hazardous chemical products.
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Confirm if Business Unit has the correct security facilities in place for the store room.
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CCTV
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Access Authorization
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Door lock is secured after transactions.
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Confirm if Business unit has the correct racking system.
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Adjustable metal racks of sufficient weight capacity to carry loads.
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Rack numbering system in logical sequence
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Bins per Rack numbering system in logical sequence
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Confirm store room has correct part labeling for easy identification and retrieval.
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Confirm Part record is correct by randomly selecting spare parts and locating and identifying it.
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Confirm store room has parts re-ordering system to meet their daily maintenance requirement.
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Confirm store has sufficient stock levels to meet their daily maintenance requirement.
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Confirm if there are instances of stock out of preventive maintenance spare parts causing delay on preventive maintenance work.
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Auditors Comments
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Corrective Actions and Recommendations
Storage Philosophy:
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Confirm Business Unit has identified High Value and Insurance spare parts.
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Confirm BU has provided storage facility for Motors and Generators equipped with power for space heaters.
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Confirm BU has adopted the manufacturers recommendation for storage of Gear Box, Wire Ropes which are expected to be stored for extended period.
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Confirm BU has identified all spare parts that require climate controlled storage and susceptibility to shortened shelf life if stored in abnormal condition.
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Confirm BU has identified all Hazardous Materials and separated from the Non-hazardous.
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Confirm that storage of Hazardous Materials is properly ventilated and emergency response equipment such as fire extinguishers; chemical spill kits and containment area are provided.
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Confirm that Hydraulic Hose has capped fittings and sealed.
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Confirm BU has established procedure to conduct cycle count of all materials/spare parts in storage and variances are recorded and explained.
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Confirm BU has established procedure to determine obsolescence of spare parts on a regular period.
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Confirm BU has established procedure to conduct regular review of the stock line items and determine compatibility with other equipment type to reduce redundancy of stock items.
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Confirm BU has established procedure to conduct regular review of stock line items to determine that Descriptions are legible and can be understood by end-users.
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Confirm that BU has established procedure for Physical Inventory of all stock line items on a regular basis (if cycle count is not yet implemented).
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Auditors Comments
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Corrective Actions and Recommendations
Inventory Data Review:
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Inventory Aging Report
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Inventory by stock type:
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Inventory by Fast Moving (Class A) Top 100 Items
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Inventory by High Value and Moving (Class B) Top 100 Items
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Inventory by High Value (Class C) Top 100 Items
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Percent by Class Summary:
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Inventory Value per Annual TEU throughput:
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Auditors Comments
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Corrective Actions and Recommendations
Inventory Data Management
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Confirm Inventory data matches that of the Finance records:
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No. of Line Items
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Cost of Inventory (Record variance)
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Confirm that Finance Record of Materials Issuance matches that of ICAM Materials Issuance (conduct random test of a month period of issuance and compare)
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Confirm that ICAM Issuance per GL or per Work Order matches that of Finance Record (conduct random test of a month period of issuance and compare).
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Confirm that ICAM Receiving Data matches that of Finance Receiving Data (conduct random test of a month period of issuance and compare).
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Auditors Comments
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Corrective Actions and Recommendations
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Auditor Signature
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Auditor Signature
Marking Summary
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Business Unit Compliance Index
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Audit Sign Off
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Signature of the ICTSI Auditor
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Signature of the ICTSI Auditor
