• Are non conformances recorded on site? If so how? E.G. By fax, email, file note, communication book or any other way.

  • Is record keeping adequate(Communication books, tie sheets etc)? Is record keeping documents up to date? (What was checked).

  • Are keys/swipe cards managed in accordance with site requirements?

  • Are inspection reports scheduled and completed?

  • Are SPS safety and environmental manuals on site and up to date? What is the condition of both manuals?

  • Are breakages and building maintenance issues reported? E.g. Roof leaking, pest activity. If so How?

  • Are all company policies on site, displayed and known by all SPS employees? How many policies are displayed?

  • Are site documents controlled correctly and header and footer etc?

  • Are evacuation and emergency procedures display edge.g. Cleaners room or building common area? And does it relate to our workers?

  • Do workers know what to do in an emergency? Name the person (s) who was asked?

  • Are there fire extinguishers and signage in place? (Including exit signage)

  • Are exits clear of obstructions? List the area that was checked.

  • Are floors and stairwells in good condition? E.g. No cracks, no damage to floors or handrails. (Slips, trips and falls) List the area that was checked.

  • Are stairwells free from obstructions? List the stairwell that was checked.

  • Is there adequate lighting in place for SPS employees to complete there work?

  • Is there adequate PPE in place and in good condition?

  • Do SPS employees on site know how to report incidents and near misses? Name if person (s) who was questioned.

  • Are duty rosters on site?

  • Does the duty roster reflect the requirements of the contract specifications?

  • Are training and induction records up to date? Make a note of the persons records that were checked.

  • Is all stock delivery procedures followed?

  • Are materials and substances stored correctly?

  • Are chemicals clearly labelled, decanted safely and handled safely?

  • Are hazardous chemicals contained in some form of bundling?

  • Is there current SDS (dated within 5 years) for every substance?

  • Is there current risk assessments (dated within 5 years) for every hazardous substance plus a chemical register listing all chemicals on site?

  • Are the clients electrical cords and outlets visible to SPS in good condition?

  • Are all SPS electrical items labelled out of service when faulty? Were Danger Do Not Use tags found?

  • Are all SPS electrical items tested and tagged and in date?

  • Are colour coded wipes being used correctly? Who was witnessed completing this?

  • Is there a first aid kit? Is it accessible and properly stocked e.g. Saline solution in date or a sign stating the SPS can use the clients and where it is stored?

  • Is the cleaners room neat and tidy?

  • Do SPS employees recycle on site? Name at least one of the initiatives followed on site.

  • Are there any water saving initiatives in place?

  • Is all waste including water disposed of appropriately?

  • Are there any energy saving initiatives in place e.g. Lights turned off when not in use?

  • Are there any safety or environmental initiatives that can be presented to the client?

Action plan

  • List area of concern, control measure and who is responsible. Tick this off once completed.

  • List area of concern, control measure and who is responsible. Tick this off once completed.

  • List area of concern, control measure and who is responsible. Tick this off once completed.

  • List area of concern, control measure and who is responsible. Tick this off once completed.

  • List area of concern, control measure and who is responsible. Tick this off once completed.

  • List area of concern, control measure and who is responsible. Tick this off once completed.

  • List area of concern, control measure and who is responsible. Tick this off once completed.

  • List area of concern, control measure and who is responsible. Tick this off once completed.

  • List area of concern, control measure and who is responsible. Tick this off once completed.

  • List area of concern, control measure and who is responsible. Tick this off once completed.

  • List area of concern, control measure and who is responsible. Tick this off once completed.

  • List area of concern, control measure and who is responsible. Tick this off once completed.

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