Audit

1. Shipboard tour
1.1 Bridge

1.1.1 Are all the navigation or radio equipment working properly ? (ISM 10)

1.1.2 Are updated versions of nautical publications and IAMSAR manual available? (ISM 11.2.1)

1.1.3 Are marine safety information from NAVTEX or EGC reviewed during the Passage Planning issue and checked regularly ? (ISM 7)

1.1.4 Is the OOW familiar with the procedure to send a distress message with the VHF / SSB and Inmarsat ? Are the compulsory informations (MMSI, IMO #..etc.) posted near the GMDSS console?

1.1.5 Is the radio license and the shore base maintenance contract available?

1.1.6 Are the GMDSS emergency batteries well maintained ( charged , Maintenance recorded ) ?

1.1.7 Are nautical charts, ECDIS (EN data) updated and notice to mariners controlled properly? (ISM 7)

1.1.8 Are ship manoeuvring characteristics available on the bridge?

1.1.9 Is COLREG code available on the bridge?

1.1.10 Are compass deviation curve available and deviation book maintained ?

1.1.11 Are ship specific procedures for navigation including emergency situations available on the bridge?

1.1.12 Is steering change over and emergency steering procedures quickly available?

1.1.13 Are standing orders or night orders issued when necessary by the master? (ISM 7)

1.2 Accommodation Space

1.2.1 Are muster list posted in bridge, ER and accommodation updated? (ISM 8.2)

1.2.2 Is SOLAS training manual available and consistent ? (ISM 8.2)

1.2.3 Is posted placard for garbage disposal written in language understand by the crew? (ISM 6.6)

1.2.4 Are there distinctively marked garbage receptacle to received garbage for recycling ? ( ISM 6.6)

1.2.5 Is watch schedule for watch keeper issued ( posted or sent by email ) ? (ISM 7, MLC)

1.2.6 Is the galley clean and cooker hood free of grease?

1.2.7 Are cold rooms clean, well organised, free of carton and at good temperature (+5c max) ?

1.2.8 Are freezer rooms clean, well organised, free of carton and at good temperature (-18c Mim)?

1.2.9 Is a system fitted in cold room and freezer not to be locked in?

1.2.10 Are all the watertight doors and associated alarms operatives in automatic and manual mode?

1.2.11 Are crew members ( random check ) able to close watertight doors in automatic and manual mode?

1.2.12 Are all escape ways free of encumbrance and easily usable?

1.2.13 Are medicaments properly controlled? (ISM 7)

1.3 On Deck

1.3.1 Are the load line marks out of the water and well marked ?

1.3.2 Are access to the vessel safe and in good condition?

1.3.3 Are gangway, cranes and other lifting appliances marked with corresponding SWL?

1.3.4 Are garage and tender/toys storage in good order and free of any leakage?

1.3.5 Are all transom doors and hull opening reported in good condition and watertight?

1.3.6 Are the closing appliances, LSA, and FFA ( life rafts, rescue boat, quick closing valves, fire dampers , fire hoses ....) maintained properly? (ISM 10)

1.3.7 Do coating / painting of hull parts and equipment look well maintained ? (ISM 10)

1.3.8 Are there any damaged / corroded hull parts or equipment? (ISM 10)

1.3.9 Are hazardous products lockers in good order, free of leakage and associated MSDS available ?

1.3.10 Are there any temporary repairs identified or reported ? (ISM 10)

1.4 Engine room

1.4.1 Are the ER and bilges clean and free of oil leakage?

1.4.2 Are all equipment and machineries fully operative? (ISM 10)

1.4.3 Are escape route and escape trunk safe, accessible and free of encumbrance ? (ISM 10)

1.4.4 Are oil records book and ER log book correctly filled and signed?

1.4.5 Are chief engineer standing orders available, read and signed ?

1.4.6 Are overboard discharge valves (OWS, bilge, sewage...) identified by the engineer and closed?

1.4.7 Are quick closing valves in good condition and working properly?

1.4.8 Are emergency stop working properly and tested regularly?

1.4.9 Is the emergency generator working properly and tested regularly?

1.4.10 Is the emergency fire pump working properly and tested regularly?

1.4.11 Are the placard "Discharge of oil prohibited" posted in ER and ECR? (USA compulsory)

1.the emergency bilge pump and associated valves clearly marked?

Are piping drawing and procedure for fuel transfer posted near transfer control valves? (USA compulsory)

Are instructions for steering changeover and emergency steering posted? (ISM 8.2)

1.5 Interview with officers and/or crew

Interview with officer and/or rating for DECK.

Interview with officer and/or rating for ENGINE

Interview with officer and/or rating for CATERING

When did they join?

Did he undergo familiarisation training just after joining? (ISM 6.3)

Was essential instruction given prior sailing? (ISM 6.3)

When did he last participate in an abandon ship drill?

Does he know his assigned duties in emergency?

Does he know how donning and use fireman outfit, immersion suit and/or breathing apparatus including EEBD?

Does he understand what alarm signals may sound in emergency?

Have there been any accidents or hazardous occurrence ?

Documents control

2. Interview with the master
2.1 Statutory certificates and survey records

Are valid statutory certificates, continuous synopsis record ( CSR) and survey records available on board?

Are the previous flag survey Deficiencies and/or observations closed?

2.2 Classification certificates and records

Are valid Classification certificates and records available on board?

Are classification certificates clean of CoC or memoranda ?

2.3 Crew certificates and documents

Does every seafarer hold a valid medical certificate?

Is the ship manned in compliance with the minimum manning certificate?

Does each crew members hold a certificate of competency according to their duty and in accordance with STCW?

Does each crew members hold a seamen or discharge book?

Are crew with a STCW or MCA certificate holding the corresponding endorsement according to ship flag?

Are all the original copies of crew certificates and documents available on board?

Are all crew working/ rest hours recorded and according MLC requirement ?

2.3 Log and record books

Are necessary items entered in bridge log book as per SOLAS requirements?

Are necessary entries made to oil records book?

Are the necessary entries made to the garbage records book?

Is SEEMP in force and necessary entries made regularly?

Company responsability

3 Company responsibility

Is the company indicated on DOC identical with the owner or the entity reported according to the ISM Code 3.1 ?

Designated person

4 Duty of Designated person

Are the monitoring activities by the DPA on the safety and pollution aspect found sufficient ?

Is the DPA known by officers and crew?

Is the role of DPA known by officers and crew?

Master's responsability and authority

5 Master's responsibility and authority

Is the master familiar with his responsibilities and authority required by ISM code section 5?

Has the master implemented the safety and environmental protection of the company?

Has the master reviewed the SMS and reported its deficiency to the company?

Is the master aware of the overriding authority and the authority to request company's assistance ensured under the ISM code?

Has the master carried out Risk Assessment according to SMS procedures established by the company?

Resources and personnel

6. Resources and Personel

Is the master familiar with company's SMS resources and personel policy?

Have on board training and instruction been conducted as per the manual/procedures?

Have newly joined crew members received the familiarisation training required by STCW?

Have the newly joined crew members received the familiarisation training required by SOLAS within 2 weeks after joining?

Are SMS related documents given in a language understood by ship crew?

Is the master's SMS awareness on acceptable level? ( to be judged at the end of audit)

Key shipboard operations

7. Key shipboard operations

Have the shipboard operations been carried out as per company's SMS?

Have operations during departure and arrival performed as procedures and requested data ( crew list, departure/arrival notification.etc.) sent to the company?

Are daily reports I.e. Noon position, course and speed , etc. sent to the company as per procedures?

Have pollution prevention operations performed as per procedures?

Have special operations identified been performed as per procedures?

Have the following watch keeping operations been performed as per procedures?

Rest hours respected

Alcohol policy enforced

Voyage planning (prior voyage, berth to berth, verification and display of planned route, deviation from planned route..)

Watches carried out based on the bridge resources management and navigational/weather conditions

Emergency preparedness

8. Emergency preparedness

Has the ship been ready for emergency situations identified?

Has the company provided the ship with updated emergency contact list?

Is the master familiar with procedures to respond emergency situation identified?

Have drills and exercise for emergency situations identified been conducted as per procedures and schedule?

Does radio personnel aware of how to transmit distress alert under GMDSS?

Is SOPEP properly controlled with the latest emergency contact list?

Are the ship specific emergency towing booklet controlled?

Has the ship encountered a sea casualty and/or serious human injury since last periodical audit?

Deficency control

9. Deficiency control

Have all deficiencies been dealt with in accordance with the company SMS?

Have the ship been controlled by PSC since last audit?

Are all PSC records kept on board?

Have any deficiencies identified at inspections by third parties since last audit?

Have all NCs, accident and hazardous occurrences which were to be reported, been informed to the company?

Has the company responded to the deficiencies reported?

Have corrective actions to the deficiencies reported been taken?

Maintenance

10. Maintenance

Is the ship maintained in accordance with the relevant rules and regulations?

Has maintenance for ship and equipment been carried out as per PMS or plan established?

Have maintenance works performed been properly recorded?

Are critical equipment identified in ship PMS ?

Have specific measures for critical and identified equipment been taken as per procedures?

Are the "maintenance manuals and associated documents" for lifeboats and launching appliances prepared by the manufacturer or service provider available ?

Have weekly/monthly inspections and routine maintenance for lifeboats and launching appliances been conducted in accordance with manufacturer instructions under supervision of senior officer?

Are the records of inspection, servicing, repairs and maintenance for lifeboats and launching appliances signed by the person who carried out the work?

Is there any technical deficiency which as been reported to the company?

Has the company responded to the deficiency reported?

Have the corrective action to the deficiency reported been taken?

Have some deficiencies during shipboard tour by auditor been found ?

During his inspection, was the vessel free of any deficiencies that the crew were unaware of?

Have these deficiencies been reported to the company?

Is the vessel free of overdue maintenance tasks?

Is the vessel free of any overdue maintenance tasks for critical or identified equipment?

Document control

11. Document control

Are all documents and data controlled as per company's SMS?

Are ship's SMS manuals of updated version?

Have revisions of the SMS manuals properly recorded?

Have obsolete documents been properly removed?

Are the SMS manuals available at all relevant locations?

Have the company's circular letters or information been filed properly and easily identified?

Internal audit and system review

12. Internal audit and system review

Are the internal audit carried out as per company's SMS?

Have internal audit records been kept on board the ship?

Have NC been raised during this audit?

13. Conclusion

Conclusion and/or specific remarks

Auditor's signature :
Captain's signature :
Receipt date
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.