Information
-
Name of facility
-
Address
-
Conducted on
-
Name of client representative during the audit ( if applicable )
-
Report prepared by :
1. BACKGROUND INFORMATION
-
For items managed by Corporate Properties, where there are actionable defects identified they are to be logged and raised as 'BIDS' immediately. For items that are not managed by Corporate Properties, they must be passed to the asset owner as a 'Follow Up'
All costs and response times are approximate and are for estimation purposes only -
GIS LOCATION
-
Asset number(s)
-
Target LEVEL OF SERVICE for this facility
-
General Comments
2. AUDIT DETAILS
-
Weather at time of audit
-
EXTERNAL PHOTO OF FACILITY - taken at time of audit
3. LAND & SURROUNDS
-
Are there are any defects on assets that are not directly managed by Corporate Properties such as: Trees, Paths, Roads and Parking areas, Bollards, Barriers, Fences & Signage, Light posts and Power boxes, etc. ?
DEFECTS
-
Take photo and add as a FOLLOW UP then email to asset Manager
-
General Comments - LAND & SURROUNDS
4. STRUCTURES
-
Is there a building or structure on this site ? (EXCLUDE TOILET BLOCKS)
A. TYPE OF FACILITY
-
Describe facility and its use
-
Is there a defect with support structure, walls, roof, drainage, floors and and fitments, internal ceilings OR DOES THE FACILITY NEED TO BE PAINTED WITHIN THE NEXT THREE YEARS
-
Enter defect (enter each defect separately)
DEFECT No.
-
Enter exact location, defect details and works required
-
Add media
-
Works priority
- VERY HIGH (WHS issue) - Phone through to BFM from site
- Urgent - Within 1 week
- High - Within 2 weeks
- Routine - Within 1 month
- Programme (6-12 months)
- CAPEX WORKS (>$10k)
-
Discuss with M3 on return to office. DO NOT RAISE AS A BMR.
-
Does the defect require a specialised contractors quotation ?
-
--- An allowance of $300 should be provided for quotation
-
Allowance for works approximate range, subject to quote
- <$500
- $500 - $1000
- $1000 - $2000
- $2000 - $3000
- $3000 - $5000
- $5000 - $7000
- $7000 - $10,000
- $10,000 - $15,000
- >$15,000
- NIL ALLOCATED
-
NOTE: THIS SUM IS SUBJECT TO CHANGE DEPENDING ON QUOTATION
-
Allowance for works approximate range:
- <$500
- $500 - $1000
- $1000 - $2000
- $2000 - $3000
- $3000 - $5000
- $5000 - $7000
- $7000 - $10,000
- $10,000 - $15,000
- >$15,000
- NIL ALLOCATED
-
BID request status
-
Provide details e.g. : Programmed long term works, CAPEX Job, Corporate Properties are not the asset owner, lease conditions needs to be checked etc.
SCHEDULE BUILDER
-
Are there any CCTV cameras attached to the facility ?
-
Are there any electrical services I.e. Power points, lights ?
-
Provide details of type, quantity etc.
-
Are there any taps, showers or water services ?
-
Provide details of type, quantity etc.
-
General comments
B. PEST Control
-
Is there evidence of pest activity I.e. Termites, rodents etc.?
-
Enter exact location, defect details and works required
-
Add media
-
Works priority
- VERY HIGH (WHS issue) - Phone through to BFM from site
- Urgent - Within 1 week
- High - Within 2 weeks
- Routine - Within 1 month
- Programme (6-12 months)
- CAPEX WORKS (>$10k)
-
Discuss with M3 on return to office. DO NOT RAISE AS A BMR
-
General comments pest
🔩 SCHEDULE BUILDER:
-
Are there timbers on site that would require periodic inspection / or pest treatment?
-
Is there any fire equipment at the facility or site ?
C. FIRE AND EMERGENCY EQUIPMENT
-
Is there a defect ?
DEFECTS
-
Enter defect (enter each defect separately)
DEFECT No.
-
Enter exact location, defect details and works required
-
Add media
-
Works priority
- VERY HIGH (WHS issue) - Phone through to BFM from site
- Urgent - Within 1 week
- High - Within 2 weeks
- Routine - Within 1 month
- Programme (6-12 months)
- CAPEX WORKS (>$10k)
-
Discuss with M3 on return to office. DO NOT RAISE AS A BMR
-
Does the defect require a specialised contractors quotation ?
-
--- An allowance of $300 should be provided for quotation
-
Allowance for works approximate range, subject to quote
- <$500
- $500 - $1000
- $1000 - $2000
- $2000 - $3000
- $3000 - $5000
- $5000 - $7000
- $7000 - $10,000
- $10,000 - $15,000
- >$15,000
- NIL ALLOCATED
-
NOTE: THIS SUM IS SUBJECT TO CHANGE DEPENDING ON QUOTATION
-
Allowance for works approximate range:
- <$500
- $500 - $1000
- $1000 - $2000
- $2000 - $3000
- $3000 - $5000
- $5000 - $7000
- $7000 - $10,000
- $10,000 - $15,000
- >$15,000
- NIL ALLOCATED
-
Portal request status
-
Provide details e.g. : Programmed long term works, CAPEX Job, Corporate Properties are not the asset owner, lease conditions needs to be checked etc.
SCHEDULE BUILDER
-
No. Of fire hydrants
-
No. Of emergency access ways which need to be kept clear - generally o/s of emergency escape doors
-
No. Of extinguishers
-
No. Of fire hose reels
-
General Comments - Fire Services
5. B.B.Q's
-
Are there any bbq's on the site ?
-
Add BBQ ref no. If provided or number 1-99 (Add each BBQ unit as a separate asset )
Asset
-
Is there a defect?
-
Enter exact location, defect details and works required
-
Add media
-
Works priority
- VERY HIGH (WHS issue) - Phone through to BFM from site
- Urgent - Within 1 week
- High - Within 2 weeks
- Routine - Within 1 month
- Programme (6-12 months)
- CAPEX WORKS (>$10k)
-
Discuss with M3 on return to office. DO NOT RAISE AS A BMR
-
Allowance for works approximate range:
- <$500
- $500 - $1000
- $1000 - $2000
- $2000 - $3000
- $3000 - $5000
- $5000 - $7000
- $7000 - $10,000
- $10,000 - $15,000
- >$15,000
- NIL ALLOCATED
-
Portal request status
-
Provide details e.g. : Programmed long term works, CAPEX Job, Corporate Properties are not the asset owner, lease conditions needs to be checked etc.
-
General comments on Bbq's
6. Miscellaneous Assets E.g. Bubblers, retaining walls, electrical pillars, solar lights,
-
Add details of any other assets that Corporate Properties manage/maintain
Asset
-
Is there a defect?
-
Enter exact location, defect details and works required
-
Add media
-
Works priority
- VERY HIGH (WHS issue) - Phone through to BFM from site
- Urgent - Within 1 week
- High - Within 2 weeks
- Routine - Within 1 month
- Programme (6-12 months)
- CAPEX WORKS (>$10k)
-
Discuss with team leader on return to office. DO NOT RAISE AS A PORTAL REQUEST
-
Does the defect require a specialised contractors quotation ?
-
--- An allowance of $300 should be provided for quotation
-
Allowance for works approximate range, subject to quote
- <$500
- $500 - $1000
- $1000 - $2000
- $2000 - $3000
- $3000 - $5000
- $5000 - $7000
- $7000 - $10,000
- $10,000 - $15,000
- >$15,000
- NIL ALLOCATED
-
NOTE: THIS SUM IS SUBJECT TO CHANGE DEPENDING ON QUOTATION
-
Allowance for works approximate range:
- <$500
- $500 - $1000
- $1000 - $2000
- $2000 - $3000
- $3000 - $5000
- $5000 - $7000
- $7000 - $10,000
- $10,000 - $15,000
- >$15,000
- NIL ALLOCATED
-
Portal request status
-
Provide details e.g. : Programmed long term works, CAPEX Job, BFM are not the asset owner, lease conditions needs to be checked etc.
7. 👍 👎 GENERAL CONDITION RATING for WHOLE FACILITY
-
Roof, gutters and downpipes
- VERY GOOD
- GOOD
- AVERAGE
- POOR
- FAILED/REDUNDANT
- not applicable
-
Walls or supports
- VERY GOOD
- GOOD
- AVERAGE
- POOR
- FAILED/REDUNDANT
- not applicable
-
Floors
- VERY GOOD
- GOOD
- AVERAGE
- POOR
- FAILED/REDUNDANT
- not applicable
-
BBQ's ( note these do not count towards condition score )
- GOOD
- AVERAGE
- POOR
8. OVERALL CONDITION SCORE for whole facility
-
Condition. Score
Very good. >30
Good. 25-30
Average 15-25
Poor 10-15
Very Poor <10 -
Provide actual score obtained here ...
-
Suggested LEVEL OF SERVICE based on inspection findings and score
- 5 STAR (Highest)
- 4 STAR
- 3 STAR (Mid range default)
- 2 STAR
- 1 STAR (Lowest)
9. General comments on any issues or assets NOT already covered in the above
10. INDICATIVE COSTS - SUMMARY
-
INDICATIVE Cost of undertaking all identified works, including any quotations required (Note that this estimate excludes the costs of any works that might arise as a result of any specialist quotations if identified in the report)
