ISM Deck Ops & Navigation Audit

• Yacht

• Conducted on

  Date

• Prepared by

• Location

• The Non conformity notes (if any) should be raised in C&N Connect and do not need to be attached to this report. The navigation chapter of the yacht specific manual now relies heavily on the Bridge Procedures guide so most questions relate to this, passage plans format is no longer a specific form allowing use of various passage planning tools available but the minimum information to be included within is specified in the SMS. Many ECDIS procedures are governed by BPC or Admiralty best practice guidance. This template is designed as the onboard element and the ISM/MLC template is more focused on the certification & records.

• Yacht Certificates are organised in a binder & correspond to those held in C&N Connect?

  Yes

  No

  N/A

• Yacht certification can be checked remotely, the organised presentation of these onboard matching those held in C&N connect to verify those on board correspond.

Flag law & procedure knowledge

• (CI - Law and Procedure (LAP) Manual & Yacht Master's guide; MI - Flag Law & Procedure MN-1-004-1 & MI 105A; IOM - Yacht Masters Guide; Malta - Consolidated M-Notices) available appropriate to flag?

  Yes

  N/A

  Observation

  Non-conformity

  No

• Have the officers required to sign acknowledging they have reviewed & understand requirements done so?

  Yes

  N/A

  Observation

  Non-conformity

  No

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Hours of Work & Rest.

• Are non conforming hours reported to CNI?

  Yes

  N/A

  Observation

  Non-conformity

  No

• Is adequate compensatory rest given when hours of work rest do not meet ILO minimum?

  Yes

  N/A

  Observation

  Non-conformity

  No

• Are records of hours of work/rest maintained in accordance with ILO?

  Yes

  N/A

  Observation

  Non-conformity

  No

Muster List

• Is the muster list available in the crew area and at the gangway?

  Yes

  N/A

  Observation

  Non-conformity

  No

• The muster list is approved by flag (passenger yachts only)

  Yes

  N/A

  Observation

  Non-conformity

  No

Tenders & Water toys Operating procedures SMS Yacht Specific manual Ch 7.11 & 7.12

• Have crew designated to drive tenders completed the SMS familiarisation?

  Yes

  N/A

  Observation

  Nonconformity

• Are the records of tender driver's familiarisation maintained?

  Yes

  N/A

  Observation

  Nonconformity

• These can be added in C&N Connect in the crewmembers profile by selecting other & adding Tender Fam + specific type or records maintained onboard.

• Are measures in place and used for the briefing and supervision of guests using water toys?

  Yes

  N/A

  Observation

  Nonconformity

• Are measures in place for leisure diving e.g onboard procedures and crew member holding dive master or external company?

• Is diving equipment serviced annually by a competent person?

  Yes

  N/A

  Observation

  Nonconformity

• Does the yacht have a valid RYA training centre certificate (or equivalent)

(Refer to SMS section Yacht Operations - Navigation Ch 7.10)

• The instructions below are aimed at assisting with auditing ECDIS systems.

• Masters standing orders adequately cover SMS requirements e.g. navigation in restricted visibility, coastal waters, shallow areas, when to use of manual steering – when to use (restricted areas, large changes of course) daily testing at sea when in autopilot etc.?

  Yes

  No

  N/A

• Are onboard navigation assessments carried out by the captain and officers of the watch to review onboard navigational practice and identify improvements?

  Yes

  No

  N/A

• Does the yacht use ECDIS as primary or secondary means of navigation?

  Primary

  Secondary

  N/A

• Have navigating officers completed the bridge equipment familiarisation?

  Yes

  No

  N/A

• Does the yacht keep records of compass error checks?

  Yes

  No

  N/A

General navigation

• Pilot poster & manoeuvring characteristics details available?

  Yes

  No

  N/A

• Navigating officers are familiar with the bridge systems and how to operate them?

  Yes

  No

  N/A

Charts & publications, are the following available & up to date?

• List of Radio Signals (+ ITU lists IV & V); List of lights, Sailing Directions, Nautical Almanac, Tide Tables,

  Yes

  No

  N/A

• Log of chart corrections is maintained (NP 133a for paper charts and NP 133c for electronic charts)

  Yes

  No

  N/A

• Admiralty NP 294 (keeping Admiralty products up to date) available on board & followed?

  Yes

  No

  N/A

• Paper charts produced by a government hydrographic office & updated to latest T&P status?

  Yes

  No

  N/A

Passage planning

• Is the passage plan made in accordance with Bridge Procedures Guide & SMS Ch 7.10?

  Yes

  No

  N/A

• Is all the information required to be contained in the passage plan (SMS Ch 7.10) included?

  Yes

  No

  N/A

Checks during execution of passage plan

• Emergency steering gear tested before departure (note USCG require this 48 Hrs prior to arrival in addition) – noted in OLB?

  Yes

  No

  N/A

• AIS operational and set correctly (vessel static & dynamic data)

  Yes

  No

  N/A

• Cross track error and waypoint alarms correctly configured, cho Sounder operational, alarm settings reflect minimum required under keel clearance?

  Yes

  No

  N/A

• Is there evidence of position fixing being done throughout voyage? (frequency of fixes adjusted to suit hazards passage stage?)

  Yes

  No

  N/A

• Does the record of safety equipment indicate ECDIS as primary or secondary means of navigation?

  Primary

  Secondary

  N/A

ECDIS Units:

• Proof of Type approval documents and classification society/flag approval checklist available?

  Yes

  No

  N/A

• Critical ECDIS alarms identified in captains standing orders and actions to take specified in the same?

  Yes

  No

  N/A

• Is the ECDIS updated to the latest hydrographic office library standards?

  Yes

  No

  N/A

• Is the passage plan represented on all ECDIS units & does it follow the requirements of SMS Ch 7.10?

  Yes

  No

  N/A

• Is Admiralty Information Overlay (AIO) or equivalent used?

  Yes

  No

  N/A

• Is route checking correctly configured and used to check the route, are identified hazards recorded in the passage plan?

  Yes

  No

  N/A

• Are the safety settings correct and complying with settings required in standing orders?

  Yes

  No

  N/A

• when crossing the safety contour is the recommended protocol used (Method 2; SMS Ch 7.10)

  Yes

  No

  N/A

Charts & publications, are the following available & up to date?

• ENC charts for the passage updated, Are ENC update errors recorded and notified to the Captain?

  Yes

  No

  N/A

• Note for ePNM’s (electronic T&P’s) these are either integrated into the ENC using Automatic Information Overlay (AIO) or by adding manual amendments into the electronic chart overlay

Planned Maintenance System (PMS)

• The deck PMS is recorded in

• Does the PMS cover include the items listed in the SMS?

  Yes

  N/A

  Observation

  Nonconformity

• Is critical equipment identified in accordance with SMS procedure (includes cyber connected systems)?

  Yes

  N/A

  Observation

  Nonconformity

• Is maintenance of the fire fighting and life saving equipment correct?

  Yes

  N/A

  Observation

  Nonconformity

• Are defects recorded with evidence of rectification action taken?

  Yes

  N/A

  Observation

  Nonconformity

• Are fresh water tanks opened cleaned and super chlorinated annually?

  Yes

  N/A

  Observation

  Nonconformity

• Does the planned maintenance for taps, shower heads, ice machines, fresh water bunker hoses etc. follow sanitation guide requirement?

  Yes

  N/A

  Observation

  Nonconformity

• Have there been any infection outbreaks onboard? (Gastro/respiratory etc.)

  Yes

  N/A

  Observation

  Nonconformity

Walkround

• H&S policy posed up in place accessible to crew?

  Yes

  N/A

  Observation

  Nonconformity

• Hours of work rest schedule posted up and follows ILO requirement?

  Yes

  N/A

  Observation

  Nonconformity

• Are SOP's posted up with the relevant equipment?

  Yes

  N/A

  Observation

  Nonconformity

• Are passage ways, escapes etc. kept clear and un-obstructed?

  Yes

  N/A

  Observation

  Nonconformity

• Are guards placed around open hatches?

  Yes

  N/A

  Observation

  Nonconformity

• Is all signage marking the position of fire & safety equipment in place?

  Yes

  N/A

  Observation

  Nonconformity

• Are rubbish bins non combustible type in accommodation spaces

  Yes

  N/A

  Observation

  Nonconformity

• Are garbage bins labelled in the galley & crew areas?

  Yes

  N/A

  Observation

  Nonconformity

Crew Questions

• The below are a sample set of questions, many others can be asked!

• Crew have access to MSDS sheets for products used, can they describe what the MSDS sheets are for?

  Yes

  N/A

  Observation

  Nonconformity

• SOLAS Fire & safety manual available to crew?

  Yes

  N/A

  Observation

  Nonconformity

• Are crew aware of SOP's and their purpose?

  Yes

  N/A

  Observation

  Nonconformity

• Are crew aware of fire safety and escape routes?

  Yes

  N/A

  Observation

  Nonconformity

• Are the crew aware of their emergency duties as stated on the muster list?

  Yes

  N/A

  Observation

  Nonconformity

• Can crew describe how to safely pass through watertight doors when closed from bridge/in normal & emergency conditions?

  Yes

  N/A

  Observation

  Nonconformity

• This can be their duties in fire, abandon ship, medical situations etc.

• Are crew aware of their security duties as stated on the muster list?

  Yes

  N/A

  Observation

  Nonconformity

• Chef's and laundry staff are aware of the particular safety & fire prevention measures in thier areas of work

  Yes

  N/A

  Observation

  Nonconformity

• This covers security watchkeeping, security levels 1 2 & 3, baggage, spares or food deliveries, stow aways, suspicious persons etc.

• Can crew identify the DPA and know where their contact details are?

  Yes

  N/A

  Observation

  Nonconformity

• Do all crew have their original certificates with them?

  Yes

  N/A

  Observation

  Nonconformity

Does the yacht follow the MLC 2006 convention?

• Yes

  No

  N/A

• Complaints procedure posted up?

  Yes

  N/A

  Observation

  Nonconformity

• Do all crew have a fully executed SEA available (may be soft or hard copy)

  Yes

  N/A

  Observation

  Nonconformity

• MLC Certificates for insurance repatriation & contractual claims posted up?

  Yes

  N/A

  Observation

  Nonconformity

• Are crew aware of the MLC complaint procedure?

  Yes

  N/A

  Observation

  Nonconformity

• Copy of MLC convention available?

  Yes

  N/A

  Observation

  Nonconformity

• Do crew understand they can contact the DPA for confidential advice regarding MLC items?

  Yes

  N/A

  Observation

  Nonconformity

• Yes

  No

  N/A