ITS Group - Health & Safety Monthly Checklist

• Document No.

• Month

• Conducted on

  Date

• Prepared by

• Location
  Address

General Site

• A. Signing In.

• 1. Is a visitors book available?

  Yes

  No

  N/A

• 2. Has it been used?

  Yes

  No

  N/A

• B. Safety Briefing.

• 1. Are details of evacuation procedures given to visitors?

  Yes

  No

  N/A

• 2. Do you explain the sound of the fire alarm to visitors?

  Yes

  No

  N/A

• 3. Is there a written procedure to support this?

  Yes

  No

  N/A

• 4. Do you inform all visitors that they MUST sign out?

  Yes

  No

  N/A

• C. Statutory Notices.

• 1. Are all notices displayed in a prominent position?

  Yes

  No

  N/A

• 2. Are statutory/safety notices displayed separately from general information?

  Yes

  No

  N/A

• 3. Is the H&S Law Poster on display in a prominent place?

  Yes

  No

  N/A

• 4. Are all sections completed correctly?

  Yes

  No

  N/A

• 5. Is the H&S General Policy Statement on display?

  Yes

  No

  N/A

• 6. Is the current Certificate of Employers Liability Insurance on display?

  Yes

  No

  N/A

• 7. Is there a current list of site first aiders on display?

  Yes

  No

  N/A

• 8. Is there a current list of fire wardens on display?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Accident Reporting & Recording

• A. Accident Book

• 1. Do all staff know where the accident book is kept?

  Yes

  No

  N/A

• 2. Do all of your staff understand the process for reporting accidents?

  Yes

  No

  N/A

• B. Reporting of accidents & RIDDOR

• 1. Have there been any instances of RIDDOR's this month?

  Yes

  No

  N/A

• 2. Has all the necessary information been passed on?

  Yes

  No

  N/A

• 3. Do they correspond to the accident book entries?

  Yes

  No

  N/A

• 4. Is there evidence that all necessary information is sent to the H&S Adviser within the required time frames?

  Yes

  No

  N/A

• 5. Is there evidence that accident and incident forms have been completed where necessary and sent to the H&S Adviser within 5 days?

  Yes

  No

  N/A

• Other observations?

• Actions required to rectify

Hazards & Risks

• A. Hazards

• 1. For all hazards that are not easily rectifiable, are the necessary action plans/documentation in place?

  Yes

  No

  N/A

• 2. Are near misses reported/documented and auctioned accordingly?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Induction & Training

• A. Induction

• 1. Do all employee files contain fully completed and signed employee induction records?

  Yes

  No

  N/A

• 2. Has this information been stored in a secure location or on a secure medium?

  Yes

  No

  N/A

• 3. Are the Next of Kin records up to date?

  Yes

  No

  N/A

• 4. Is ongoing refresher training conducted and documented in employee files?

  Yes

  No

  N/A

• 5. Do employee files contain certificates for all internal/external courses attended?

  Yes

  No

  N/A

• 6. Are training records present for the following?

• i. First Aiders?

  Yes

  No

  N/A

• ii. Appointed Persons?

  Yes

  No

  N/A

• iii. Fire Wardens?

  Yes

  No

  N/A

• 7. Does the site have qualified Manual Handling Trainers?

  Yes

  No

  N/A

• 8. Are there any areas which require specialised/specific H&S training?<br><br>If Yes, please enter below

  No

  Area 1

  Area 2

  Area 3

• Other observations

• Actions to rectify

Health & Safety Communication

• A. Communicating

• 1. Are H&S briefings/information displayed for all staff?

  Yes

  No

  N/A

• 2. Have your staff reported any H&S issues to you?

  Yes

  No

  N/A

• 3. Have you acted on this?

  Safe

  At Risk

  N/A

• Other observations

• Actions to rectify

First Aid

• A. First Aid

• 1. Who is responsible for checking all first aid boxes?

• 2. How many first aid boxes are there on site?

• Where are they located?

• 3. Are the first aid boxes accessible to all staff at all times?

  Yes

  No

  N/A

• 4. Are all first aid boxes correctly stocked according to the guidance card?

  Yes

  No

  N/A

• 5. Do any of the boxes contain prohibited items?

  No

  Yes

• 6. Is there a first aid box checking schedule in place?

  Yes

  No

  N/A

• 7. Is the current list of first aiders/fire wardens up to date?

  Yes

  No

  N/A

• 8. Are copies of the first aiders/appointed persons up to date?

  Yes

  No

  N/A

• 9. Is there adequate first aid cover at all times necessary?

  Yes

  No

  N/A

• Other observations

• Actions to rectify

Electrical, Plant & Machinery

• A. Electricity & Plant
  
  Are up to date testing, servicing & maintenance certificates/records available for the following?

• 1. Portable Appliance Testing?

  Yes

  No

  N/A

• 2. Boilers & Heating?

  Yes

  No

  N/A

• 3. Roller shutter doors?

  Yes

  No

  N/A

• 4. Mains electrical switchgear/distribution boards? ( every 5 years)

  Yes

  No

  N/A

• B. Portable Appliance Testing

• 1. Is a current register held on site?

  Yes

  No

  N/A

• 2. Are all items tested?

  Yes

  No

  N/A

• 3. Are all items listed?

  Yes

  No

  N/A

• 4. Are all items within date?

  Yes

  No

  N/A

• 5. Do all items have approved labels?

  Yes

  No

  N/A

• 6. Have all items that have failed testing been repaired, replaced or scrapped?

  Yes

  No

  N/A

• C. Isolator switches/cupboards/meters

• 1. Are all isolator switches free from obstruction?

  Yes

  No

  N/A

• 2. Is there easy access?

  Yes

  No

  N/A

• 3. Are all switch rooms/switchgear/cupboards clear of combustible materials?

  Yes

  No

  N/A

• 4. Are all electrical cupboards/rooms securely locked?

  Yes

  No

  N/A

• D. Ladders/steps

• 1. Are all ladders and mobile steps, maintained in good order and checked/documented either monthly or pre-use?

  Yes

  No

  N/A

• 2. Are all ladders and mobile steps numbered?

  Yes

  No

  N/A

• Other observations

• Actions to rectify

Policy & Risk Assessments

• A. H&S manual

• 1. Is the Health and Safety Manual available & updated accordingly?

  Yes

  No

  N/A

• B. Risk Assessment

• 1. Have risk assessments been carried out for all operations?

  Yes

  No

  N/A

• 2. Do the risk assessments accurately reflect all work activities? (If no, please state what action plans are in place to address this)

  Yes

  No

  N/A

• Other observations

• Actions to rectify

Outside Areas and Waste Disposal

• A. Outside Areas

• 1. Is there sufficient lighting in the exterior compound?

  Yes

  No

  N/A

• 2. Do all outside lights work?

  Yes

  No

  N/A

• 3. Is the compound generally clean, tidy and hazard free?

  Yes

  No

  N/A

• B. Dept Waste Disposal

• 1. What type of waste is disposed of?

• 2. What disposal methods are used?

• 3. What is the name(s) of the contractor(s) used to dispose of this waste?

• Other observations

• Actions to rectify

Restrooms and Kitchens

• A. Restrooms

• 1. Are cleaning agents etc. suitably stored?

  Yes

  No

  N/A

• 2. Is the COSHH file/ Safety Data Sheets readily available for cleaning agents etc?

  Yes

  No

  N/A

• 3. Is the area clean and floor free from spillage & trip hazards?

  Yes

  No

  N/A

• 4. Are hygiene standards being maintained?

  Yes

  No

  N/A

• 5. Is the fridge clean?

  Yes

  No

  N/A

• B. Kitchens

• 1. Are cleaning agents etc. suitably stored?

  Yes

  No

  N/A

• 2. Is the COSHH file/Safety Data Sheets readily available for cleaning agents?

  Yes

  No

  N/A

• 3. Is the area clean and floor free from spillage & trip hazards?

  Yes

  No

  N/A

• 4. Are hygiene standards being maintained?

  Yes

  No

  N/A

• 5. Is the fridge clean?

  Yes

  No

  N/A

• Other observations

• Actions to rectify

Offices, Walkways & Toilets

• A. Offices and Walkways

• 1. Are ALL offices & classrooms clean &tidy?

  Yes

  No

  N/A

• 2. Is the floor even and free from trip hazards? (Trailing cables, boxes, loose/damaged tiles etc.)

  Yes

  No

  N/A

• 3. Are combustible materials stored away from portable heaters?

  Yes

  No

  N/A

• 4. Does all available lighting work?

  Yes

  No

  N/A

• 5. Are all PC User workstations suitable for the task?

  Yes

  No

  N/A

• 6. Is CAT 2 lighting installed where required? (If no, please specify)

  Yes

  No

  N/A

• B. Toilets

• 1. Is the toilet area clean, tidy and well maintained? (If no, please specify)

  Yes

  No

  N/A

• Other observations

• Actions to rectify

Corridors and Stairs

• A. Corridors

• 1. Is general housekeeping satisfactory?

  Yes

  No

  N/A

• 2. Are floors even and unbroken?

  Yes

  No

  N/A

• 3. Are the walkways clear and un obstructed?

  Yes

  No

  N/A

• B. Stairs

• 1. Is general housekeeping satisfactory?

  Yes

  No

  N/A

• 2. Are floors even and unbroken?

  Yes

  No

  N/A

• 3. Are tiles/carpets satisfactory?

  Yes

  No

  N/A

• 4. Are handrails secure?

  Yes

  No

  N/A

• 5. Are stairs clear and un obstructed?

  Yes

  No

  N/A

• Other observations

• Actions to rectify

Fire Procedure, Equipment and Testing

• A. Fire procedures, equipment and testing

• 1. Does the site have an up to date fire risk assessment?

  Yes

  No

  N/A

• 2. Are fire alarms tests completed weekly and documented in the fire log?

  Yes

  No

  N/A

• 3. Is the fire log book accessible and up to date?

  Yes

  No

  N/A

• 4. Are fire evacuations being carried out (2 per year) and documented in the fire log?

  Yes

  No

  N/A

• 5. Are all fire extinguishers sited, signed and fixed correctly?

  Yes

  No

  N/A

• 6. Are all fire appliances/equipment, tested and documented? (Extinguishers and emergency lighting)

  Yes

  No

  N/A

• 7. Are service/maintenance records and certificates available for all fire appliances/equipment?

  Yes

  No

  N/A

• 8. Are all fire exit doors unlocked and checked, for ease of opening? (Checks documented)

  Yes

  No

  N/A

• 9. Are all fire exits free from obstruction?

  Yes

  No

  N/A

• 10. Is all safety signage visible?

  Yes

  No

  N/A

• 11. Are fire instructions posted adjacent to fire exits?

  Yes

  No

  N/A

• Other observations

• Actions to rectify

Action plans

• Please add any information here that has not been covered in previous sections.

• Name of person completing the checklist.

• Select date

  Date

• Add signature

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