KGH SSG H&S updated February 2020

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Statements

• Kew Green Health & safety policy statement signed by the CEO & displayed on staff noticeboard

  Yes

  No

  N/A

• Kew Green Organisation & responsibilities document on display in staff areas eg notice board

  Yes

  No

  N/A

• Health & safety Law poster displayed in staff areas eg noticeboard & up to date

  Yes

  No

  N/A

Training

• All new employees provided with health & safety induction training to Kew Green standard & signed records available

  Yes

  No

  N/A

• Certificates available to demonstrate that all employees have completed a recognised level 2 in health & safety ( eg Merlin AIMs CIEH etc) within 3 months of employment

  Yes

  No

  N/A

• Signed records available to demonstrate that all employees have been trained in safe systems of work relevant to their work activities AND that they are deemed to be competent

  Yes

  No

  N/A

• Have all employees received fire training within the last 6 months & night staff & Duty Managers within the last 3 months

  Yes

  No

  N/A

Health & Safety meetings

• Health & Safety meeting held every 2 months minimum & minutes available

  Yes

  No

  N/A

• Evidence available that actions are followed through

  Yes

  No

  N/A

Risk assessments & safe systems of work

• Completed using the General Risk Assessment form (RA 001) and where appropriate Detailed Risk Assessment form (RA 002) for each of the following departments

• Kitchen

  Yes

  No

  N/A

• Restaurant, bars & cellar

  Yes

  No

  N/A

• Housekeeping

  Yes

  No

  N/A

• Maintenance

  Yes

  No

  N/A

• Other departments / areas such as Reception, posters, offices etc

  Yes

  No

  N/A

• Risk assessment on stress at work

  Yes

  No

  N/A

• Risk assessment on personal security & violence at work

  Yes

  No

  N/A

• Relevant Safe Systems of Work completed for all departments signed & dated by the HOD or "competent person"

  Yes

  No

  N/A

• Annual review of assessments completed & recorded

  Yes

  No

  N/A

Fire Safety

• Has a suitable and sufficient Fire Risk Assessment been completed and reviewed by the GM within the last 12 months

  Yes

  No

  N/A

• Fire Safety inspection form (FS 001) completed every 6 months

  Yes

  No

  N/A

• Signed records available to demonstrate that a fire drill is completed every 3 months and that ALL employees have participated in a fire evacuation drill within the last 6 months

  Yes

  No

  N/A

• Is there a copy of the current downtime/emergency report available at Reception that has been printed within the last 2 hours?

  Yes

  No

  N/A

• Are records available to demonstrate that all break glass points have been identified and tested weekly

  Yes

  No

  N/A

• Has the fire alarm been serviced within the last 6 months and is fully functioning with no faults displayed

  Yes

  No

  N/A

• Has the emergency lighting been serviced within the last 12 months

  Yes

  No

  N/A

• Have any faults on the emergency lighting been rectified within 3 months of receiving the service report

  Yes

  No

  N/A

• Are the emergency lights checked monthly in-house & any defects recorded & signed off

  Yes

  No

  N/A

• Are all fire doors and emergency exit doors identified checked monthly and any defects recorded & signed off

  Yes

  No

  N/A

• Are the details of any unplanned fire alarms identified & recorded

  Yes

  No

  N/A

• Are night time fire patrol checks completed and signed records available (a minimum of 2 floor walks are required)

  Yes

  No

  N/A

• Are fire escape routes clear, in good condition with no fire doors wedged open

  Yes

  No

  N/A

• Are fire extinguishers checked monthly and have been serviced within the last 12 months

  Yes

  No

  N/A

• Where applicable has the fire suppression system (eg Ansul) been serviced within the required test date

  Yes

  No

  N/A

• Has the kitchen ventilation extract ducting been deep cleaned within the last 6 months ( or as required by Kew Green) and records available

  Yes

  No

  N/A

• Are there any uncontrolled fire hazards within the hotel and are combustible materials stored safely

  Yes

  No

  N/A

Accident Reporting

• Are ALL accidents and incidents (employees, guests and others) logged in an accident book

  Yes

  No

  N/A

• Are All accidents investigated, records available & is there evidence that preventative actions are being taken where appropriate and forms signed off by the General Manager

  Yes

  No

  N/A

• Following an accident is there evidence that risk assessments reviewed and where appropriate, safe systems of work amended

  Yes

  No

  N/A

• Are Managers and Duty Managers aware of RIDDOR procedures

  Yes

  No

  N/A

First Aid

• Are there sufficient number of qualified staff to give 24 hour coverage

  Yes

  No

  N/A

• Is there a list of first aiders displayed on the staff noticeboard

  Yes

  No

  N/A

• First Aid provision checklist (form FA 003) completed every 6 months

  Yes

  No

  N/A

Contractors & Permits to Work

• Contractors visitor book or signing in/out sheet available & used

  Yes

  No

  N/A

• Register of local contractors completed (form CC08) eg window cleaner, ground maintenance, safe systems of work and public liability insurance available

  Yes

  No

  N/A

• Are permits to work available & clear system in place eg hot works, working at heights

  Yes

  No

  N/A

COSHH & PPE

• Product safety data sheets available and COSHH assessments completed for all chemicals used within each of the following departments

• Kitchen

  Yes

  No

  N/A

• Restaurant & Bar

  Yes

  No

  N/A

• Housekeeping

  Yes

  No

  N/A

• Maintenance

  Yes

  No

  N/A

• Appropriate PPE available (gloves, goggle, mask, safety shoes etc) and in use for tasks undertaken

  Yes

  No

  N/A

• No prohibited chemicals being used eg bleach, sulphuric acid, drain cleaning fluid etc

  Yes

  No

  N/A

• Are all decanted chemicals properly labelled & no drinking vessels used to store chemicals

  Yes

  No

  N/A

Electrical Safety

• Records available to demonstrate that portable electrical appliances have been PAT tested within the last 12 months

  Yes

  No

  N/A

• PAT register available (eg supplied by contractor) and visual checks completed and recorded at least every 6 months

  Yes

  No

  N/A

• 5 yearly electrical installation inspection carried out or 20% per annum and records available

  Yes

  No

  N/A

• No outstanding category 1 or 2 defects from the fixed wiring report that have not been rectified within 1 month (category 1) or 6 months (category 2) of the report date

  Yes

  No

  N/A

• No faulty or dangerous equipment found

  Yes

  No

  N/A

• Are all earth bonding wires in place including kitchen

  Yes

  No

  N/A

• Annual lightening test certificate and report available is the system in satisfactory condition and any remedial works completed

  Yes

  No

  N/A

• Industrial quality rubber mat available & electric shock 1st aid procedure poster displayed in main electric inlet room

  Yes

  No

  N/A

Statutory Inspections

• Have all gas appliances been tested within the last 12 months by a Gas Safe engineer and records available

  Yes

  No

  N/A

• Are all gas cylinders stored safely including CO2, LPG, etc

  Yes

  No

  N/A

Lifts & Hoists

• Are LOLER certificates available for all lifting equipment, including passenger lifts, & are they within date

• Have any urgent repairs been completed within the required timescale

  Yes

  No

  N/A

• Is there a documented contingency plan in place for lift rescue

  Yes

  No

  N/A

Pressure Vessels & Systems

• Are test certificates available & current written scheme of examination available

  Yes

  No

  N/A

Asbestos

• Has an asbestos survey been completed if the hotel was constructed before 2000 & is this readily available

  Yes

  No

  N/A

• Is there evidence that employees who have responsibility for managing asbestos eg Maintenance Manager have been appropriately trained and are deemed to be competent

  Yes

  No

  N/A

• If asbestos is present in the hotel are control measures in place as per the asbestos management plan

  Yes

  No

  N/A

Control of Legionella

• Has a legionella risk assessment been completed /reviewed in the last 2 years & is the report available

  Yes

  No

  N/A

• Have all the remedial actions within the assessment been completed, signed off & dated

  Yes

  No

  N/A

• Are hot & cold water temperature checks carried out monthly & recorded for the boiler/calorifiers and sentinel outlets

  Yes

  No

  N/A

• Are little used outlets flushed weekly and records available

  Yes

  No

  N/A

• If hot and cold temperatures are not compliant ( I've hot below 50oC , cold above 20oC & stored water below 60oC) has appropriate remedial action been taken and recorded

  Yes

  No

  N/A

• Check the water temperatures (hot and cold) at the sentinel outlets - are these in line with the records available

  Yes

  No

  N/A

• Are all shower heads de-scaled AND disinfected every 3 months, are records available & up to date

  Yes

  No

  N/A

Workplace Safety

Display Screen Equipment (DSE)

• Have all employees who use a display screen completed the initial assessment using form VDU002

  Yes

  No

  N/A

• Have all employees who have been identified as display screen users completed the detailed workstation analysis using form VDU003

  Yes

  No

  N/A

Working at Height

• Have all working at height activities been adequately risk assessed especially for working above 3 metres and on roofs?

  Yes

  No

  N/A

• Is a register of ladders available and are ladders checked monthly with records available

  Yes

  No

  N/A

Dangerous Equipment

• Safety signs for all dangerous machines

  Yes

  No

  N/A

• Are all slicer guards available and in good repair

  Yes

  No

  N/A

• Waste disposal guards available & working

  Yes

  No

  N/A

• Guard to dough/bowl mixer available & used

  Yes

  No

  N/A

• Compactor cut outs working (if applicable)

  Yes

  No

  N/A

• Safe systems of work in place for emptying & cleaning deep fat fryers & signed records available

  Yes

  No

  N/A

General Workplace Safety

• General Workplace Form (HWE001) completed 6 monthly

  Yes

  No

  N/A

• Do all windows above ground floor have restrictors and are they working

  Yes

  No

  N/A

• Housekeeping standards - clear of eg tripping hazards

  Yes

  No

  N/A

• Staff issued with safety shoes or all staff wearing low heeled closed toe slip resistant shoes

  Yes

  No

  N/A

Accessibility & Challenge 25

• Is there a clear procedure in place for evacuating disabled guests & those who may need assistance in the event of an emergency (eg fire)

  Yes

  No

  N/A

• Have staff been trained in these procedures and signed records available

  Yes

  No

  N/A

• Is there evidence that guests who request an accessible bedroom via the reservation system are provided with all the relevant information?

  Yes

  No

  N/A

• For Guests with special needs are all the following items available: vibrating pillow, fixed hearing loop at Reception, portable hearing loop, and portable doorbell with flashing light

  Yes

  No

  N/A

• Have the bar team been trained on Challenge 25 and signed records available?

  Yes

  No

  N/A

Safeguarding,modern slavery & child exploitation

• Are the Kew Green policies on Safeguarding,modern slavery & child exploitation readily available?

  Good

  Fair

  Poor

  N/A

• Are employees aware of these procedures and are signed records available ?

  Good

  Fair

  Poor

  N/A