KGH Meetings@

• Conducted on

  Date

• Prepared by

• Location
  Address

Room set up

• Is the correct typed signage outside the room

  Yes

  No

  N/A

• Has all rubbish, used papers and glasses been removed

  Yes

  No

  N/A

• Have the chairs and flooring been vacuumed

  Yes

  No

  N/A

• Is the room set to function sheet requirements

  Yes

  No

  N/A

• is there 1 screen, 2 flip charts and any other equipment in place and working

  Yes

  No

  N/A

• Do any long cables have covers

  Yes

  No

  N/A

• Do both flipcharts have plenty of pages, are they clean and have the branded cover in place

  Yes

  No

  N/A

• Are there 4 colours of flipchart pens - and all working

  Yes

  No

  N/A

• Is there a notepad, branded pen or pencil and a glass at each setting (unless different set up requested)

  Yes

  No

  N/A

• Is there a bowl of wrapped sweets/mints in the centre of the table/sweet station set up

  Yes

  No

  N/A

• Are jugs/carafes of water in the centre of the table(s) flavoured with fruit

  Yes

  No

  N/A

• Is there a stock of spare branded notepads and branded pens/pencils on the side

  Yes

  No

  N/A

• Are all lights in working order

  Yes

  No

  N/A

• Is there a welcome letter on the facilitator table

  Yes

  No

  N/A

• Is there a working lamp and clock in the room

  Yes

  No

  N/A

• Is all branded literature clean and in a holder

  Yes

  No

  N/A

• Is the temperature comfortable

  Yes

  No

  N/A

• Leather coasters in place of paper ones (where feasible)

  Yes

  No

  N/A

• Is there a speakerphone in place for internal and external calls

  Yes

  No

  N/A

• Tea coffee in room if requested, cups and sundries on a clothed table

  Yes

  No

  N/A

• One piece of artwork on the wall

  Yes

  No

  N/A

• Menu and brand promise card in place

  Yes

  No

  N/A

• Pictoral fire evacuation notice, A/C or heating instructions, telephone charges, newspaper QR code and internet instructions all on display

  Yes

  No

  N/A

Survival Kit

• Is the container made of metal or wood

  Yes

  No

  N/A

• Are there 2 highlighter pens

  Yes

  No

  N/A

• Pencils & pencil sharpener

  Yes

  No

  N/A

• Eraser

  Yes

  No

  N/A

• Ruler

  Yes

  No

  N/A

• Hole punch

  Yes

  No

  N/A

• Stapler, staples and staple remover

  Yes

  No

  N/A

• Paperclips

  Yes

  No

  N/A

• Scissors

  Yes

  No

  N/A

• Glue stick

  Yes

  No

  N/A

• White tac

  Yes

  No

  N/A

Items available immediately on request (included in room hire rate)

• Projector

  Yes

  No

  N/A

• Projection screen or flat screen monitor

  Yes

  No

  N/A

• 6m (19ft 8in) VGA cable to connect projector to computer - must accommodate MAC & PC computers

  Yes

  No

  N/A

• Laser pointer & clicker

  Yes

  No

  N/A

• Extension leads

  Yes

  No

  N/A

• Conference phone

  Yes

  No

  N/A

• Spare batteries

  Yes

  No

  N/A

Items that must be available with 48 hour's notice (additional charges applicable)

• Data projector

  Yes

  No

  N/A

• Television

  Yes

  No

  N/A

• Video-conferencing facilities

  Yes

  No

  N/A

• Microphone - wireless/corded

  Yes

  No

  N/A

• Portable sound system

  Yes

  No

  N/A

• Podium

  Yes

  No

  N/A

• Staging/platform

  Yes

  No

  N/A

• Dancefloor

  Yes

  No

  N/A

Coffee Station

• 10% more mugs than expected numbers

  Yes

  No

  N/A

• Coffee and hot water dispensers

  Yes

  No

  N/A

• Container with clean spoons

  Yes

  No

  N/A

• Empty container for soiled spoons

  Yes

  No

  N/A

• Empty container or bin for waste

  Yes

  No

  N/A

• Semi skimmed milk

  Yes

  No

  N/A

• Decaffeinated coffee & tea

  Yes

  No

  N/A

• Twining's branded tea sachets to include: Breakfast, Earl Grey & two fruit teas

  Yes

  No

  N/A

Break Out areas (day delegate rates)

• Juice options x2

  Yes

  No

  N/A

• Seasonal fruit bowl

  Yes

  No

  N/A

• AM snack 1 sweet & 1 savoury with allergen info displayed

  Yes

  No

  N/A

• PM snack 1 sweet & 1 savoury with allergen info displayed

  Yes

  No

  N/A

• Tea, coffee and juices clearly labelled

  Yes

  No

  N/A

• A4/A5 sign in place offering different milk options such as soya

  Yes

  No

  N/A