Information

  • Development Name

  • Conducted on

  • Prepared by

  • Location

Communal Electricity Meter Readings

  • Meter

  • Meter
  • Is the electrical cupboard clear of items (especially flammable items)?

  • Is the communal electrical testing in date?(5/10 year)

  • Meter reading

  • Add signature

  • Meter address

  • Picture of meter

Assessment of Contracted Communal Duties

  • Cleaning

  • Window Cleaning

  • Grounds Maintenance

  • Add media

Internal Stairwell Inspection

  • Internal and External Lighting

  • Stairwell
  • Fault Address

  • Main door closing correctly

  • Door entry panel fully operational. Specify if codes are due to be changed

  • Surface mounted cables secure to walls & ceilings

  • Smoke Ventilation system intact

  • Fire alarm equipment in place and secure on ceilings and walls

  • Picto signs/fire emergency exit signs visible & secure on ceilings/ walls/ doors

  • Fire Doors opening correctly and secure

  • Dry risers doors securely closed over with door and signage intact

  • Communal service cupboards securely locked

  • Handrails securely fixed to walls

  • Communal carpet clean and secure

  • Stair treads and stringers in place

  • As per Fire Safety Scotland Regs 2006 and building insurance guidelines, are the exit routes and landings free from the storage of personal items.

  • Communal windows operational with handles and barriers intact

  • Lift operating correctly & handrails firmly secure

  • Lift lighting sufficient

  • Lift panel in tact and operational (including working lift line)

  • Loft hatches closed

  • Surfaces free of major scratches or dents

  • Notice board tidy and up to date with relevant information and site visit schedule

  • Ventilation fans operating correctly

  • Air fresheners intact

  • Ceiling tiles in place

  • Sockets, switches and light fittings fixed securely to walls & ceilings

  • Roofspace access free from debris. Main doors locked, authorised personnel only sign fitted

  • Communal cupboards clear of waste items

  • Communal Heating System/water pumps/sewage treatment plant operational & plant rooms clean, tidy and clear of fire/trip hazards

External Inspection

  • External lighting columns secure (check if street lighting is adopted)

  • Communal Satellite Systems secure with cables secure on buildings

  • Development free of unauthorised satellite dishes

  • Development free of Pest Control Issues i.e. vermin issues, dog fouling, bird excrement

  • Boundary walls & fences intact

  • Manhole Covers/ Drains/ Gullies Secure (Free of trip hazard)

  • Pavements/ Entrance Pathways/ Steps clean, flush & secure (Free of trip hazard)

  • Communal trees healthy and pruned to prevent any obstruction

  • External drains clear of debris (check if adopted)

  • Downpipes and gutters clear & intact

  • All visible roof tiles & ridges intact

  • Facia & Soffit boards intact

  • Brickwork/ render in satisfactory conditions (cracks, loose render or staining)

  • Lightning conductor secure to building

  • External handrails secure <br>

  • Is the roof anchor system maintained

  • Drying Area in good conditions, and clear of any trip or slip hazards

  • Car Park surface in satisfactory conditions

  • External roadway signage intact

  • External private signage secure i.e. private parking, regulation signs

  • External bicycle stores intact, clean, tidy and free of hazards

  • Bin stores intact, clean, tidy and free of hazards

  • External garages/car ports in satisfactory conditions

  • Water pumps operational, SUDs, pump room clean, tidy and free of fire/trip hazards

  • Play park equipment intact and operational

  • Grit bin levels satisfactory, check if adopted.

  • Is CCTV operational and maintained

  • Are there any areas with anti social damage requiring Local Authority intervention eg. Graffiti

Underground Carpark

  • Electric gate/ roller shutter operational & secure

  • Sufficient lighting in carpark

  • Pathways to communal doors/walkways clear to avoid any trip or slip hazards

  • Suitable parking restrictions signage (including height requirements)

  • Pedestrian Gate secure and closing over properly

  • Ventilation system/ fans operating

  • Underground Carpark free of obstruction and clear of fire/trip hazards

  • Communal drains within underground garage clear of debris

  • Parking (surface areas) in good condition

  • Other entrance/ exits doors secure

  • Electronic key pads intact. Specify if codes are due to be changed

  • Obstruction in underground car park-vehicles blocking dry risers, binstores etc

  • Areas with Anti Social damage needing Local Authority intervention eg. Graffiti

  • Add signature

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