Managing Productivity Tools Instore

MP1 Simpler for stores is actively managed, The simpler for stores folder is a live working document. the periodic employment plan reflects the current simpler for stores projects and progress around moving hours is evident.

MP2 eBCS is used as per the guidelines every week both as a planning and review tool

MP3 eBCS is central to ALL decisions in store with relation to recruitment. All managers can demonstrate a good understanding

MP4 Copies of staffing targets are distributed to all managers on receipt in weeks 9, 22 & 35. Managers review the detail and feedback anomalies and have a good understanding of their own staffing targets.

MP5 Overtime requests are based on a PI business case and follows the week -4 to +2 resource planning timetable are signed off by the store manager only. Overtime requests are filed in the Managing Payroll folder.

MP6 The overtime request sheets show evidence that temporary moves are being arranged prior to overtime being authorised.

MP7 All of the store management team are aware of where the hours issues are for the store and where hours are not in the right place and can demonstrate and provide evidence as to the process being followed to get the hours in the right place as per what good looks like in the right hours right place folder.

MP8 Holidays are in line with the YTD targets. holiday diaries are being fully completed by line managers to reflect that holidays are being planned, allocated and managed closely.

MP9 Right hours tools such as flexibility board and right hours right place posters are being used and are up to date and relevant.

MP10 Personnel manager is confident in moving people around the business and can describe the approach and process that they follow.

MP11 All managers in store are trained on moving people around our business and this is signed off on their training record cards. Refresher training is carried out as required. All managers should also have the managing productivity tools easel signed off on their training record cards.

MP12 Store has strong links with other local stores and can describe action taken to promote opportunities and vacancies to move over contracted hours around.

MP13 There are sufficient staff in store that are multi skilled across all areas of the business to increase flexibility.

MP14 All recruitment is based on the employment plan and follows the agreed corporate process for authorising this. Where a store is over hours recruitment is business critical only.

MP15 Where a store is over hours all temporary contracts have been reviewed.

MP16 All job coding on the hr system is accurate and is following the 51% rule.

MP17 Store can demonstrate the movement of hours to the ideal schedule through regular review of the right hours right place reports following the what good looks like template and all reports are archived in the right hours right place folder which is set up as per the agreed group layout.

MP18 The store can demonstrate that it is managing absence routines correctly and that this is reflective in the absence % or signs of improvement in the number.

MP19 The Sunday and bank holiday staffing structures in the eBCS is being used fully to structure and resource Sunday's and bank holidays there is evidence of this in the managing payroll folder.