INFORMATION
-
Document No.
-
Audit Title
-
Client / Site
-
Conducted on
-
Prepared by
-
Location
-
Personnel
MANUAL & TRAINING RECORDS
-
Does the vendor have access to the most current copy of the Mesa Airlines, Inc. Fueling Manual #310?
-
Are employees aware of how to access the Mesa Airlines Fuel Manual through the Mesa non-employee Tech Pubs website?
-
Is there at least one certified Train the Trainer for the type of aircraft serviced and is Form S-101F on file? (LMS Certificate)
-
Does each fueler have a form T-009 for the type of aircraft serviced current and on-file?
-
If differences training is marked, does fueler have full (non-differences), current training from another carrier on the type of aircraft serviced? <br>
-
Are training certification records for persons performing equipment and facility inspections current and available for review? <br>
-
Are there any waivers currently on file? (Make copies for reference if applicable) <br>
-
Does fuel vendor have an operations and maintenance manual? <br>
-
Does the vendor have a current copy of the ATA 103?
FUEL RECEIPT RECORDS
-
Do fuel load receipt certification documents meet ASTM D1655 specifications? Are files retained for 12 months or more? <br>
PIPELINE
-
Are the following tests being conducted and recorded at the beginning, mid-point (if over 4 hours) and end of the fuel receipts?
-
Visual appearance in White Bucket
-
API Gravity, corrected to 60 degrees F (15 degrees C)
-
Color Membrane
-
Free Water Detection Test
-
Flash Point (Multi-Product Pipeline deliveries only)
-
Is the API Gravity between 37 degrees C and 51 degrees C? (Ensure there is not a change of less than 1 degree API as shown on the shipping document)
TRANSPORT
-
Are the following tests being conducted and recorded?
-
Visual appearance in White Bucket
-
API Gravity, corrected to 60 degrees F (15 degrees C)
-
Is the API Gravity between 37 degrees C and 51 degrees C? (Ensure there is not a change of less than 1 degree API as shown on the shipping document)
FUEL FACILITY CHECKS
-
Do facility records for persons performing daily, monthly, quarterly and annual inspections have legible signatures, initials or employee identification numbers? <br>
-
Are fuel facility filter change records kept on file for at least 36 months?
-
Are fuel facility tank inspection and cleaning records kept on file indefinitely?
-
Are Daily, Semi-Annual and Annual check records being retained on file for at least 12 months? <br>
DAILY CHECKS
-
Is the general condition of the tank yard being checked?
-
Are security, fire and safety deficiencies being checked?
-
Are fuel leaks being checked?
-
Are storage tank and reclamation tank sumps being performed and is the first sample being recorded? <br>
-
Are there separate sump recordings for each filter vessel?
-
Are filter differential pressures being recorded for each filter vessel and less than 15PSI? <br>
-
Are there separate differential pressure recordings for each filter vessel? <br>
-
Is the condition of hoses, swivels and nozzle covers being checked? <br>
-
Is the condition of static reels, cables and clamps being checked? <br>
-
Are Fire Extinguishers, inspection tags and seals being checked? <br>
MONTHLY CHECKS
-
Are monthly Millipore tests being performed on each filter vessel and are they available? <br>
-
Do Millipore membrane test results ratings meet (ASTM D2276) a 2A (3A wet) or less? <br>
-
Are free water tests being performed? <br>
-
Can the water kit detect 15ppm or less? <br>
-
Are the results 15ppm or less? <br>
-
Is the shelf life inspected to ensure no expired kits are used? (Aqua-Glo & Metrocator kits do not have a shelf life)
-
Are bonding cable continuity tests 25 ohms or less? <br>
-
Are nozzles removed and the screens checked? <br>
-
Are signs and placards being checked? <br>
-
Are the floating suctions checked? <br>
-
Are Fire Extinguishers, inspection tags and seals being checked? <br>
QUARTERLY CHECKS
-
Are the Emergency shutdown systems being operationally checked? <br>
-
Are the water defense systems being operationally checked on filter/separators? <br>
-
Are tank high level controls being checked? <br>
-
Are product reclamation tank interior inspections complied and cleaned as required? <br>
SEMI-ANNUAL CHECKS
-
Are loading and unloading hoses with reusable fittings pressure checked pre API 1540 requirements? <br>
ANNUAL CHECKS
-
Are the storage tank interiors inspections being checked and documents on ATA Form 103.07 or equivalent? <br>
-
Are filter differential pressure gauges being checked?<br>
-
Are filter elements being replaced every 12 months?<br>
-
Are filter separator/heaters being checked?<br>
-
Are tank vents being checked?<br>
-
Is cathodic protection being checked for underground storage tanks?<br>
-
Are line strainers, if installed, being removed and checked?<br>
-
Are filter vessel water defense systems being checked for operation?<br>
FUELING OPERATION OBSERVATION
-
Are fuel trucks backing up guided by ramp, airline, or vendor personnel?
FUEL STORAGE FACILITY WALK-AROUND
-
Is the storage facility secure from public access (Mesa Airlines, Inc. Manual #310)<br>
-
Are all fences and gates in good condition?<br>
-
Are all fence openings in unsecured areas locked when not in use?<br>
-
Are NO SMOKING, FLAMMABLE and JET FUEL or other product signs displayed?<br>
-
Ensure that there are no galvanized, copper alloys, cadmium plated or other materials?<br>
-
Is product identified and color-coded per API 1542 standards?<br>
-
Are flow direction arrows and color-coded bands clearly marked and visible on all piping above ground?<br>
-
Is there an adequate supply of ladders, stands and other related support equipment and in serviceable condition?<br>
-
Is there adequate lighting in the area for night operations?<br>
-
Are filter/separators or full-flow monitors being used for fuel receiving and dispensing?<br>
-
Do filter/separators meet current API Group II Class B Specifications? (API 1581)<br>
-
Do the filter/separators have an automatic water defense system that will either stop fuel flow or alert personnel?<br>
-
Do the filtration vessels have the following:<br>
-
Provisions for eliminating air?
-
Direct reading differential pressure gauges?
-
Manual sump drains?
-
Downsteam & upstream Millipore connections?
-
Pressure relief valves?
-
Placard indicating the month and year of last filter change?
-
Do the filtration vessels nameplate contain all of the following:<br>
-
The ManufactureÂ’s name and address?
-
The serial and unit number?
-
The API classification?
-
The rated capacity fot JET A?
-
The date of manufacture?
-
The number and model numbers of the coalescer and separator elements?
-
The manufactureÂ’s recommended element change pressure differential?
-
Are the filter vessel sumps acceptable?<br>
-
Are tank sumps acceptable?<br>
-
Is there a placard indicating the volume of tank drain piping adjacent to the tank drain valves?<br>
-
Does the fuel storage facility have an operating dead man control for all truck loading operations?<br>
-
Does the fuel storage facility have static ground cables at all truck loading points?<br>
-
Are plumbing, valves and hoses free from leaks and damage?<br>
-
Do loading and unloading fuel hoses/couplings meet API 1529 standards and 10 year service life?<br>
-
Are dust covers installed?<br>
-
Is there a system in place to prevent accidental mixing of fuels?<br>
-
Is the emergency shutoff systems placarded with (NFPA 407):<br>
-
At least 2" letters?
-
Method of operation?
-
At least 7' above grade?
-
Can be read 25' away from rack?
-
Is there unobstructed access to the emergency shutoff valves and switches?<br>
-
Are electrical junctions, boxes and conduits intact, with no expose wiring or frayed connections?<br>
-
Are the fire extinguishers in proper place and unobstructed?<br>
-
Ensure that all inspection tags and seals are intact or the extinguisher must be taken out of service?<br>
-
Are floating suctions working properly?<br>
TANKER TRUCKS AIRCRAFT FUELING EQUIPMENT CHECKS
-
Does the vendor use Tanker Trucks for fueling?
-
If those signing off the appropriate checks use initials, is there a record of each person's name and initials on file?
-
Are the records being kept on file for at least 12 months?
DAILY TANKER EQUIPMENT CHECKS
-
Is the general condition of the fueling vehicle(s) being checked?
-
Are filter sumps being performed and is the first sample being recorded?
-
Are samples taken under pressure?
-
Are the differential pressures being checked and under 15 psi? On filter/separators and 25psi.On full flow monitors?<br>
-
Are the dead man controls being checked?<br>
-
Are brake (safety) interlocks being checked?<br>
-
Is the nozzle fueling pressures being checked and under 40psi (50psi max)?<br>
-
Are hoses, swivels and nozzles being checked?<br>
-
Are the static reels, cables and clamps being checked?<br>
-
Are lift platforms being checked?<br>
-
Are the fire extinguishers being checked?<br>
-
Are surge/waste tanks being checked?<br>
-
Are air tanks being checked?<br>
-
Are tanker trough drains being checked?<br>
-
Are tanker sumps being performed form each tank compartment and is the first sample being recorded?<br>
-
Is tanker bottom loading pre-check controls being checked?<br>
MONTHLY TANKER EQUIPMENT CHECKS
-
Are monthly Millipore tests being performed on each filter or monitor vessel and are they available?<br>
-
Are the results a 2A (3A wet) or less?<br>
-
Are free water test being performed?<br>
-
Can the kit detect 15ppm or less?<br>
-
Are the results 15ppm or less?<br>
-
Is the shelf life inspected on the kit to ensure no expired ones are used? (Aqua-Glo and Metrocator kits do not have an expiration date)<br>
-
Is corrected filter differential pressure being checked for fueling equipment?
-
Is a static system continuity test being performed and is the resistance less than 25 ohms?<br>
-
Are nozzle screens being removed and checked?<br>
-
Are fuel hoses being checked?<br>
-
Are signs and placards being checked?<br>
-
Are meter seals being checked?<br>
-
Are fire extinguishers being checked?<br>
-
Are emergency shutdown systems being checked?<br>
-
Are lift platforms being checked?<br>
-
Are tanker interiors being checked?<br>
-
Are tanker vents and dome covers being checked?<br>
-
Are tank tough drains being checked?<br>
QUARTERLY TANKER EQUIPMENT CHECKS
-
Are vehicle inspections being performed?<br>
-
Are pressure controls being checked?<br>
-
Is the secondary pressure recorded and below 50psi?<br>
-
Are the water defense systems (external checks) being performed?
ANNUAL TANKER EQUIPMENT CHECKS
-
Are the filter elements being replaced (2 years for full-flow monitor elements)?<br>
-
Are all pressure gages (fuel delivery and differential pressure) being checked?<br>
-
Are the meters calibrated for tanker trucks?<br>
-
Are the water defense systems being operationally checked on filter/separators?<br>
TANKER TRUCK-FUELING EQUIPMENT WALK-AROUND
-
Does the vendor use tanker trucks for fueling?
-
Is equipment free from visible fuel leaks?<br>
-
Ensure that there are no galvanized, copper alloys or cadmium plating materials.<br>
-
Are all lights and other electrical equipment functioning properly?<br>
-
Are the windows free of cracks and crazing?<br>
-
Is the exhaust system intact?<br>
-
Are electrical junctions, boxes and conduit intact w/no exposed wiring or frayed connections?<br>
-
Are ladders in good condition?<br>
-
Do the filter/separators meet current API Group II Class C specifications?<br>
-
Do the filter/separators have an automatic water defense system that will stop fuel flow?<br>
-
Do the filtration vessels have the following:<br>
-
Provisions for eliminating air?
-
Direct reading differential pressure gauges?
-
Manual sump drains?
-
Downstream & upstream Millipore connections?
-
Pressure relief valves?
-
Placard indicating the month and year of the last filter change?
-
Do the filtration vessels nameplate contain all of the following:<br>
-
The manufactureÂ’s name and address?
-
The serial and unit number?
-
The API classification?
-
The rated capacity for Jet A?
-
The date of manufacture?
-
The number and model numbers of the coalescer and separator elements?
-
The manufactureÂ’s recommended element change pressure differential? (API 1581)
-
Are the filter vessel sumps acceptable?<br>
-
Are the tank sumps acceptable?<br>
-
Does each tanker truck have an emergency fuel shutoff in addition to a dead man?<br>
-
Do units with a lift platform have an emergency shutoff on the platform in addition to one on the ground level?<br>
-
Is there an emergency shutoff system on each side of the tanker trucks?<br>
-
Are the emergency shutoff systems placarded with at least 2” letters and does the placard indicate the method of operation (NFPA 407)?<br>
-
Does the interlock system function properly or are wheel chocks used?<br>
-
The interlock systems override device, if installed, should be secured in the normal positions with breakaway safety wire and the positions should be placarded.<br>
-
Are tanker trucks equipped with a minimum of two 20-lbs. B/C dry chemical fire extinguishers?<br>
-
Are Fire Extinguisher inspection tags and seals intact? (If not, the extinguisher must be taken out of service)<br>
-
Are the extinguishers mounted on opposite sides of the truck and placarded for location if in enclosed compartments?<br>
-
Do fuel hoses meet API 1529 Standards?<br>
-
Are all nozzle swivels secured by lock-rings or safety wired screws?<br>
-
Are there manual shutoffs ahead of each fuel hose?<br>
-
Are dust covers installed?<br>
-
Are the nozzles equipped with 100 mesh strainers?<br>
-
Is the fueling pressure gauge visible to the operator at all times and at least 4” in diameter?<br>
-
Is the nozzle pressure limited to 40psi?<br>
-
Have the fuel meters been calibrated within one year and are they sealed?<br>
-
Are the bonding cables in good condition and are there bayonet plugs available for the cable and the nozzles?<br>
-
Are the following placards posted:<br>
-
Jet A on each side and rear?
-
FLAMMABLE (3”) on each side and rear?
-
NO SMOKING (3”) on each side and in the cab?
-
Fuel and differential pressure gauges?
-
Filter vessels and tank drains?
-
Are tank interiors clean and made of stainless steel, aluminum or epoxy coated?<br>
-
Do the dome covers have forward mounted hinges?<br>
-
Are dome cover seals intact?<br>
-
Is there a pre-check system working for bottom loading trucks?<br>
-
Are solid wing mats available? (Mesa Airlines, Inc. Manual 310)<br>
HYDRANT SYSTEM CHECKS
-
Does vendor use Hydrant Systems for fueling
-
If those signing off the appropriate checks use initials, is there a record of each person's name and initials on file?
-
Are the records being kept on file for at least 12 months? Filter change records 36 months? <br>
DAILY HYDRANT SYSTEM CHECKS
-
Are pit areas being checked for leaks and cleanliness?<br>
-
Are hydrant pit covers being checked?<br>
-
Are the EFS (emergency fuel shutoff) stations being checked?<br>
MONTHLY HYDRANT SYSTEM CHECKS
-
Are hydrant valve assemblies being checked?<br>
-
Are isolation valve pits being checked?<br>
-
Are low point drains being checked and cleaned of debris?<br>
-
Are the emergency shutdown systems being checked?<br>
QUARTERLY HYDRANT SYSTEM CHECKS
-
Are high point vents being checked?<br>
-
Are surge absorbers being checked?<br>
-
Are leak detection and piping isolation system checks being performed?<br>
ANNUAL HYDRANT SYSTEM CHECKS
-
Is the cathodic protection being checked?<br>
HYDRANT TRUCKS/CARTS AIRCRAFT FUELING EQUIPMENT CHECKS
-
Does vendor use Hydrant Systems for fueling?
HYDRANT TRUCKS/CARTS AIRCRAFT FUELING EQUIPMENT CHECKS
-
If those signing off the appropriate checks use initials, is there a record of each personÂ’s name and initials on file?
-
Are the records being kept on file for at least 12 months?<br>
HYDRANT TRUCKS/CARTS DAILY CHECKS
-
Is the general condition of the fuel vehicles being checked?<br>
-
Are filter sumps being performed under pressure and is the FIRST sample being recorded?
-
Are safety interlock systems verified for proper operation?<br>
-
Are the dead man controls being checked?<br>
-
Is the nozzle fueling pressures being checked and under 40psi (50psi max)?<br>
-
Are hoses, swivels and nozzles being checked?<br>
-
Are the static reels, cables and clamps being checked?<br>
-
Are lift platforms checked for proper operation?<br>
-
Are the fire extinguishers tags and seals being checked?<br>
-
Are surge/waste tanks being checked?<br>
-
Are air tanks being checked?<br>
-
Are refueling truck troughs checked for proper drainage?<br>
HYDRANT TRICKS/CARTS MONTHLY CHECKS
-
Are monthly Millipore tests being performed on each filter or monitor vessel and are they available? (ATA 103.04B)<br>
-
Are the results a 2A (3A wet) or less?<br>
-
Are free water tests being performed?<br>
-
Can the kit detect 15ppm or less?<br>
-
Are the results 15ppm or less?<br>
-
Is the shelf life inspected on the kit to ensure no expired ones are used? (Aqua-Glo and Metrocator kits do not have expiration dates)<br>
-
Is corrected filter differential pressure being checked for fueling equipment?<br>
-
Is a static system continuity test being performed and is the resistance less than 25 ohms?<br>
-
Are nozzle screens being removed and checked?<br>
-
Are fuel hoses being checked?<br>
-
Are signs and placards being checked?<br>
-
Are meter seals being checked?<br>
-
Are fire extinguishers being checked?<br>
-
Are emergency shutdown systems being checked?<br>
HYDRANT TRUCKS/CARTS QUARTERLY CHECKS
-
Are vehicle inspections being performed?<br>
-
Are primary and secondary pressure controls being checked?<br>
-
Are filter separators external water defense system checks being performed?<br>
-
Are internal valve function tests performed for bottom loading or dispensing fuel?<br>
HYDRANT TRUCKS/CARTS SEMI-ANNUAL CHECKS
-
Are refueling hoses with reusable couplings pressure checked to 225psi every six months per API/IP 1540?<br>
HYDRANT TRUCKS/CARTS ANNAUL CHECKS
-
Are the water defense systems being operationally checked on filter/separators?
-
Are all pressure gauges (fuel deliver and differential pressure) checked for accuracy within (+/-) 2psi of full scale in accordance with manufacturerÂ’s procedures?<br>
-
Are the filter elements being replaced (2 years for full flow monitor elements)?<br>
FUELING EQUIPMENT WALK AROUND HYDRANT TRUCKS/CARTS
-
Does vendor use Hydrant System for fueling?
-
Is equipment free from visible fuel leaks?
-
Ensure that there are no galvanized, copper alloys or cadmium plating materials.
-
Are all lights and other electrical equipment functioning properly?
-
Are the windows free of cracks and crazing?
-
Is the exhaust system intact?
-
Are electrical junctions, boxes and conduits intact with no exposed or frayed connections?
-
Are ladders in good condition?
-
Do the filter/separators meet current API Group II Class C specifications?
-
Do filtration vessels have the following:
-
Provisions for eliminating air?
-
Direct reading differential pressure gauges?
-
Manual sump drains?
-
Downstream and upstream Millipore connections?
-
Pressure relief valves?
-
Placard indicating the month and year of last filter change?
-
Do the filtration vessel's nameplate contain the following:
-
The manufacturer's name and address.
-
The serial and unit number.
-
The API classification.
-
The rated capacity for Jet A.
-
The date of manufacture.
-
The number and model numbers of the coalescer and separator elements?
-
The manufacture's recommended element change pressure differential?
-
Are the filter sumps acceptable?
-
Does the deadman function properly?
-
Does each hydrant hydrant cart/truck have an emergency fuel shutoff in addition to a deadman?
-
Does the hydrant cart/truck stop the fuel flow by automatically closing the hydrant pit valve upon activation of the emergency fuel shut off system?
-
Are the emergency shutoff systems placarded with at least 2" letters and does the placard indicate the method of operation?
-
Are the following placards posted:
-
Flammable (3") on each side and rear.
-
No Smoking (3") on each side and in the cab?
-
Fuel and differential pressure gauges?
-
Filter vessels and tank drains?
-
Does the interlock system function properly or are wheel chocks used?
-
The interlock system override device, if installed, should be secured in the normal position with break away safety wire and the position should be placarded.
-
Are hydrant carts/trucks equipped with a minimum of one 20-pound B/C dry chemical fire extinguisher?
-
Ensure that all inspection tags and seals are intact or the extinguisher is taken out of service.
-
Do fuel hoses meet API 1529 standards?
-
Are all nozzle swivels secured by lock rings or safety wire screws?
-
Are there manual shutoff ahead of each fuel hose?
-
Are dust covers installed?
-
Are nozzles equipped with 100 mesh strainers?
-
Is the fueling pressure gauge visible to the operator at all times and at least 4" in diameter?
-
Is the nozzle pressure limited to 40 PSI?
-
Have the fuel meters been calibrated within one year and are they sealed?
-
Are the bonding cables in good condition and are there bayonet plugs available for the cable and the nozzle?
HYDRANT SYSTEM PIT WALK-AROUND
-
Does station use Hydrant Systems for fueling?
-
Are pits free from fuel leaks and trash?
-
Pits are removed from service if the water level is within 12" from the top of the pit valve.
-
Are the hydrant valves and sense plug dust covers in place?
-
Are the hydrant pit covers and hinges in acceptable condition?
-
Inspect the pressure flow charts for abnormal operating conditions. Are they acceptable?
-
Are the emergency shut off stations clearly marked and accessible?
OUTBRIEF & SIGNATURE
-
Please sign below to acknowledge that the audit results have been reviewed with you.
-
Add signature
-
Auditor's Signature:
-
Add signature
-
Auditor Comments: