Information

  • Document No.

  • Audit Title

  • Client / Site

  • Prepared by

Store Details

  • Building Details

  • Insert photograph of building frontage (this will form the cover image for your survey)

  • Building Description

  • Insert Google Earth image if possible

  • Is the building occupied?

  • Tenant Name

  • Building Use

  • Is the building secure with no sign of illegal entry?

  • Actions required to make building secure.

  • Photos of security issues required.

External Environment

Car Park

  • Car Park

  • Is there a car park?

  • Is the car park surface in good condition?

  • Is the line marking clearly visible?

  • Are disabled access bays clearly marked?

  • General Notes on condition

  • Photographs of Car Park

Landscaping

  • Landscaping.

  • Is there landscaping?

  • Is the landscaping in good condition?

  • General Notes on condition and improvements required

  • Photographs of Landscaping

Front Elevation

  • Front Elevation

  • Does the store have a front elevation

  • Are the fascias and soffits in good condition?

  • Is the brickwork/ cladding in good condition?

  • Are the doors and windows in good condition?

  • Is there an external canopy?

  • General Notes on Condition (brickwork, cladding, fascias, soffits, gutting, roof line, signage etc?)

  • Photographs of front elevation

Right Hand Elevation

  • Right Hand Elevation

  • Does the store have a right hand side elevation

  • General notes on condition.

  • Photographs of right hand elevation.

Left Hand Elevation

  • Left Hand Elevation

  • Does the store have a left hand side elevation

  • General notes on condition.

  • Photographs of left hand elevation.

Rear Elevation

  • Rear Elevation

  • Does the store have a rear elevation

  • General notes on condition.

  • Photographs of rear elevation.

Loading Area

  • Loading Area

  • Is the loading area shared?

  • Are there containers in the yard?

  • No of containers

  • General Notes on Condition.

  • Photographs of loading area.

Property Details

  • Property Details

  • Number of storeys

  • Number of public entrances

  • Does the store have a mezzanine floor?

  • Does the store have any third party concessions?

  • Name of concession.

  • Photographs.

  • Does the store have unoccupied areas?

Roof Details

Roof details

  • Roof Details

  • Roof type

  • Is there internal access to the roof?

  • Does the Tenant say there are ongoing roof leaks?

  • Detail roof leaks number and locations and confirm repair actions if visible

  • Comments

  • Photographs of roof.

Asset Information

Asset Information

Signage

  • Signage

  • Totem Signs

  • Fascia signs

  • Projecting signs

  • Comments

  • Photographs of signage

Auto Doors

  • Auto Doors

  • Auto doors installed?

  • Number of auto doors?

Shutter and grilles

  • Shutters installed?

  • External Entrance/Window Shutters

  • Loading Bay Shutter

  • Internal window / entrance shutters

  • General notes on shutters/grilles (e.g. condition, manual or powered, locking mechanisms)

  • Photographs of shutters/grilles/doors

  • External Entrance/Window Shutters

Lifts and Conveyors

  • Lifts or Conveyors installed?

  • Passenger lifts (i.e. internal controls fitted)

  • Goods lifts

  • Scissor lifts

  • Disabled platform lifts

  • Hoists (dumb waiter)

  • Conveyors

  • Escalators

  • General notes on lifts and conveyors

  • Photographs of lifts, conveyors, load plates etc

Fire Alarms and Emergency Lighting

  • Fire Alarms and Emergency Lighting

  • Stand alone or linked to third party

  • Detection to all areas?

  • Emergency lighting to all areas?

  • Photographs of fire alarm

Pumps

  • Pumps

  • Pumps installed?

  • Details of pump system
  • Type of Pump

  • Location

  • Comments

  • Photos of Pumps

Heating and Ventilation

Heating System

  • Heating System

  • Fuel for main heating system

  • Comments

  • Photographs

Water Heaters

  • Is there a water heater installed

  • Type of water heater

  • Photographs of water heaters

Cooling System

  • Cooling System

  • Is there cooling installed

  • Type of cooling

  • Number of cassettes

  • Number of condensers

  • Location of condensers

  • Gas Type

  • General notes on cooling system

  • Photographs of air conditioning equipment

Electrical Installation

External Lighting

  • External lighting installed

  • Comments

  • Photographs of light fittings

Electrical Information

  • Photographs of main distribution board and controls, time clocks etc

  • Date of last fixed wire test

Sprinklers

Sprinkler Installation

  • Sprinkler Installation

  • Is the store covered by a sprinkler installation?

  • Photos of Sprinkler valves and pumps if present

Additional Installations

Additional Installation

Methane Detection

  • Methane Detection

  • Is there a gas detection system?

  • Comments

  • Photograph of gas detection panel.

Smoke ventilation

  • Smoke Ventilation

  • Is a smoke ventilation system installed?

  • Number of smoke vents

  • Photographs of smoke ventilation panel and equipment

Water Tanks

  • Water Tank

  • Is there a water tank?

  • Location of tank.

  • Comments.

  • Photographs of water tank

Fire Fighting Equipment

  • Fire Fighting Equipment

  • Type of equipment installed

  • Is there a fire suppression system installed (e.g. FM200)

Lightning Protection

  • Lightning Protection

  • Is there a lightning protection system installed?

  • Please provide details of lightning protection system.

  • Photographs of lightning protection

Additional Equipment

    Add details of additional ad-hoc equipment.
  • Is there additional equipment installed?

  • Details

  • Photographs

Asbestos

Asbestos Information

  • Is there a copy of the asbestos register on site?

  • Date of last asbestos report

  • Photographs of asbestos survey report

  • Is there an exemption letter on site stating post 2000 build?

Meter Information

Meter Information

Electric Meter

  • Electric Meter

  • Is there an electric meter on site?

  • Location of electric meter

  • Electric meter serial number

  • Electric meter MPAN number

  • Electric meter reading

  • Photographs of electric meter

Supplementary Electric Meters

  • Are there further electric meters on site? If yes click add electric meter following next question.

  • Additional Electric Meters

  • Electric Meter
  • Location of secondary meter

  • Secondary meter serial number

  • Secondary meter MPAN number

  • Secondary meter reading

  • Photographs of secondary electric meter

Gas Meter

  • Gas Meter

  • Is there a gas meter on site

  • Location of gas meter

  • Gas meter serial number

  • Gas meter MPRN

  • Gas meter reading

  • Location of gas cut off valve if fixed

  • Photographs of gas meter

Supplementary Gas Meters

  • Are there further gas meters on site? If yes click add gas meter following next question.

  • Additional Gas Meters

  • gas Meter
  • Location of secondary meter

  • Secondary meter serial number

  • Secondary meter MPAN number

  • Secondary meter reading

  • Photographs of secondary gas meter

Water Meter

  • Water Meter

  • Location of water stop cock.

  • Is there a water meter on site?

  • Location of water meter

  • Water meter serial number

  • Water meter reading

  • Photographs of water meter

  • Detail searches made to identify water meter externally or location of multiple unidentified meters on the edge of Retail Parks for example.

Incoming Telecoms

  • Incoming Telecoms

  • Is there Telecomms on site?

  • Location of incoming telecomms

  • Photographs of incoming telecomms

General Property Information

General Property Notes and photographs

  • General comments on building, finishes, additional useful information.

  • Property internal Photographs

Drawings

  • Does the tenant have any drawings of their site on file?

  • If there are spare copies of plans can we take canopy for our files?

  • If copies are not available take photos of drawings on file

Budget Information

  • To finish survey please review site condition and propose workers required on site, estimated cost for work and year works will required to enable us to build a long term plan for property enhancement.

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