Information
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Document No.
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Audit Title
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Client / Site
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Prepared by
Store Details
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Building Details
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Insert photograph of building frontage (this will form the cover image for your survey)
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Building Description
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Insert Google Earth image if possible
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Is the building occupied?
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Tenant Name
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Building Use
- Cafe
- Gym
- High Street
- Industrial Park
- Offices
- Retail Park
- Shopping Centre
- Stand Alone Site
- Store in Store
- Warehouse
- Other
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Is the building secure with no sign of illegal entry?
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Actions required to make building secure.
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Photos of security issues required.
External Environment
Car Park
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Car Park
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Is there a car park?
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Is the car park surface in good condition?
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Is the line marking clearly visible?
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Are disabled access bays clearly marked?
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General Notes on condition
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Photographs of Car Park
Landscaping
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Landscaping.
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Is there landscaping?
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Is the landscaping in good condition?
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General Notes on condition and improvements required
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Photographs of Landscaping
Front Elevation
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Front Elevation
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Does the store have a front elevation
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Are the fascias and soffits in good condition?
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Is the brickwork/ cladding in good condition?
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Are the doors and windows in good condition?
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Is there an external canopy?
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General Notes on Condition (brickwork, cladding, fascias, soffits, gutting, roof line, signage etc?)
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Photographs of front elevation
Right Hand Elevation
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Right Hand Elevation
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Does the store have a right hand side elevation
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General notes on condition.
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Photographs of right hand elevation.
Left Hand Elevation
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Left Hand Elevation
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Does the store have a left hand side elevation
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General notes on condition.
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Photographs of left hand elevation.
Rear Elevation
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Rear Elevation
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Does the store have a rear elevation
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General notes on condition.
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Photographs of rear elevation.
Loading Area
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Loading Area
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Is the loading area shared?
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Are there containers in the yard?
- Yes
- No
- n/a
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General Notes on Condition.
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Photographs of loading area.
Property Details
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Property Details
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Number of storeys
- 1
- 2
- 3
- 4
- 5
- 6
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Number of public entrances
- 1
- 2
- 3
- 4
- 5
- 6
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Does the store have a mezzanine floor?
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Does the store have any third party concessions?
- Yes
- No
- n/a
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Name of concession.
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Photographs.
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Does the store have unoccupied areas?
Roof Details
Roof details
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Roof Details
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Roof type
- Barrel Vault Roof
- Curved Roof
- Flat Roof
- Mansard
- Multiple surfaces
- Pitched tiled roof
- Pitched profile sheet
- Pitched felt roof
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Is there internal access to the roof?
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Does the Tenant say there are ongoing roof leaks?
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Detail roof leaks number and locations and confirm repair actions if visible
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Comments
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Photographs of roof.
Asset Information
Asset Information
Signage
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Signage
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Comments
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Photographs of signage
Auto Doors
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Auto Doors
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Auto doors installed?
Shutter and grilles
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Shutters installed?
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General notes on shutters/grilles (e.g. condition, manual or powered, locking mechanisms)
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Photographs of shutters/grilles/doors
Lifts and Conveyors
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Lifts or Conveyors installed?
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General notes on lifts and conveyors
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Photographs of lifts, conveyors, load plates etc
Fire Alarms and Emergency Lighting
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Fire Alarms and Emergency Lighting
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Stand alone or linked to third party
- Stand alone
- Linked to other retailers
- Linked to monitoring out station
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Detection to all areas?
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Emergency lighting to all areas?
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Photographs of fire alarm
Pumps
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Pumps
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Pumps installed?
Details of pump system
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Type of Pump
- Irrigation Pump
- Lift Pit Pump
- Sewerage Pump
- Sewerage Ejector Pump
- Storm Water Pump
- Sump Pump
- Water Service Pump
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Location
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Comments
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Photos of Pumps
Heating and Ventilation
Heating System
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Heating System
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Fuel for main heating system
- Gas
- Electric
- Oil
- LPHW from 3rd party
- LPG
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Comments
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Photographs
Water Heaters
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Is there a water heater installed
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Type of water heater
- Combi-boiler
- Electric point of use
- Electric storage under sink
- Gas Domestic Boiler
- Hot Water immersion Tank
- Electric storage wall mounted
- Electric storage floor mounted
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Photographs of water heaters
Cooling System
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Cooling System
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Is there cooling installed
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Type of cooling
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Location of condensers
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Gas Type
- R22
- R404C
- R407C
- R410A
- Other
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General notes on cooling system
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Photographs of air conditioning equipment
Electrical Installation
External Lighting
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External lighting installed
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Comments
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Photographs of light fittings
Electrical Information
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Photographs of main distribution board and controls, time clocks etc
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Date of last fixed wire test
Sprinklers
Sprinkler Installation
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Sprinkler Installation
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Is the store covered by a sprinkler installation?
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Photos of Sprinkler valves and pumps if present
Additional Installations
Additional Installation
Methane Detection
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Methane Detection
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Is there a gas detection system?
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Comments
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Photograph of gas detection panel.
Smoke ventilation
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Smoke Ventilation
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Is a smoke ventilation system installed?
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Photographs of smoke ventilation panel and equipment
Water Tanks
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Water Tank
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Is there a water tank?
- Yes
- No
- n/a
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Location of tank.
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Comments.
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Photographs of water tank
Fire Fighting Equipment
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Fire Fighting Equipment
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Type of equipment installed
- Extinguishers only
- Extinguishers and hose reels
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Is there a fire suppression system installed (e.g. FM200)
Lightning Protection
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Lightning Protection
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Is there a lightning protection system installed?
- Yes
- No
- n/a
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Please provide details of lightning protection system.
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Photographs of lightning protection
Additional Equipment
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Add details of additional ad-hoc equipment.
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Is there additional equipment installed?
- Yes
- No
- n/a
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Details
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Photographs
Asbestos
Asbestos Information
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Is there a copy of the asbestos register on site?
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Date of last asbestos report
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Photographs of asbestos survey report
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Is there an exemption letter on site stating post 2000 build?
Meter Information
Meter Information
Electric Meter
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Electric Meter
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Is there an electric meter on site?
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Location of electric meter
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Electric meter serial number
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Electric meter MPAN number
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Electric meter reading
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Photographs of electric meter
Supplementary Electric Meters
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Are there further electric meters on site? If yes click add electric meter following next question.
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Additional Electric Meters
Electric Meter
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Location of secondary meter
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Secondary meter serial number
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Secondary meter MPAN number
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Secondary meter reading
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Photographs of secondary electric meter
Gas Meter
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Gas Meter
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Is there a gas meter on site
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Location of gas meter
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Gas meter serial number
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Gas meter MPRN
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Gas meter reading
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Location of gas cut off valve if fixed
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Photographs of gas meter
Supplementary Gas Meters
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Are there further gas meters on site? If yes click add gas meter following next question.
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Additional Gas Meters
gas Meter
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Location of secondary meter
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Secondary meter serial number
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Secondary meter MPAN number
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Secondary meter reading
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Photographs of secondary gas meter
Water Meter
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Water Meter
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Location of water stop cock.
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Is there a water meter on site?
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Location of water meter
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Water meter serial number
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Water meter reading
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Photographs of water meter
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Detail searches made to identify water meter externally or location of multiple unidentified meters on the edge of Retail Parks for example.
Incoming Telecoms
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Incoming Telecoms
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Is there Telecomms on site?
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Location of incoming telecomms
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Photographs of incoming telecomms
General Property Information
General Property Notes and photographs
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General comments on building, finishes, additional useful information.
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Property internal Photographs
Drawings
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Does the tenant have any drawings of their site on file?
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If there are spare copies of plans can we take canopy for our files?
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If copies are not available take photos of drawings on file
Budget Information
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To finish survey please review site condition and propose workers required on site, estimated cost for work and year works will required to enable us to build a long term plan for property enhancement.