Office and Workshop Inspection Form

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

SCORING SYSTEM FOR INSPECTION Compliant = 2 Partial Compliance = 1 Non compliance = 0

0. Previous inspections

• 0.1 Have matters during past inspections been satisfactory addressed

  Yes

  No

  N/A

1. Health and safety information

• 1.1 Is the HSE health and safety law poster displayed in prominent position ?

  2

  1

  0

  N/A

• 1.2 Are no smoking signs displayed ?

  2

  1

  0

  N/A

• 1.3 Have risk assessments been undertaken and been made available to staff ?

  2

  1

  0

  N/A

• 1.4 Have office staff, had individual DSE assessments done ?

  2

  1

  0

  N/A

• 1.5 Is there a visitors signing in book and a on site induction in place ?

  2

  1

  0

  N/A

2. General issues

• 2.1 Is the floor space in offices stairs and reception area clear of debris / objects ?

  2

  1

  0

  N/A

• 2.2 Are all areas kept clean and tidy ?

  2

  1

  0

  N/A

• 2.3 Floor surface free from spillages, in good condition and not slippery ?

  2

  1

  0

  N/A

• 2.4 Are lighting levels satisfactory for safe working practices ?

  2

  1

  0

  N/A

• 2.5 is the ventilation adequate ?

  2

  1

  0

  N/A

• 2.6 Is the temperature comfortable ?

  2

  1

  0

  N/A

• 2.7 Are welfare facilities clean and accessible, is there facilities to cook food and is there adequate drinking water ?

  2

  1

  0

  N/A

3. Personal protective equipment

• 3.1 Is PPE stored safety and appropriately ?

  2

  1

  0

  N/A

• 3.2 Is PPE well maintained and in good condition ?

  2

  1

  0

  N/A

4. Electrical safety

• 4.1 Are there any trailing cables, which could cause a problem to trip or fall ?

  2

  1

  0

  N/A

• 4.2 Has all electrical equipment been tested and labeled within the date of the test ?

  2

  1

  0

  N/A

• 4.3 Are there any apparent faults with any electrical equipment, including damage to cables, plugs and sockets ?

  2

  1

  0

  N/A

• 4.4 If extension leads are being used, are they for low powered equipment, are plug sockets overloaded ?

  2

  1

  0

  N/A

5. Manual handling

• 5.1 Has manual handling been eliminated where possible or minimised so far as reasonably practicable e.g. Mechanical lifting aids, trolleys etc ?

  2

  1

  0

  N/A

• 5.2 Are trolleys maintained and have relevant inspection records under LOLER regulations ?

  2

  1

  0

  N/A

• 5.3 Are items stored sensibly with easy access e.g. Heavy items used frequently stored on waist level shelves and heavy items used infrequently stored at low level ?<br>

  2

  1

  0

  N/A

6. Emergency procedures

• 6.1 Is there a fire risk assessment for the building and in date ?

  2

  1

  0

  N/A

• 6.2 Are all fire exits and escape routes, fire alarm points and items of fire fighting equipment clearly visible, unobstructed and appropriately indicated ?

  2

  1

  0

  N/A

• 6.3 Are all fire doors kept closed when not in use and never wedged open ?

  2

  1

  0

  N/A

• 6.4 Are there sufficient fire extinguishers around the office and store areas ?

  2

  1

  0

  N/A

• 6.5 Are sufficient up to date fire action notices prominently displayed throughout the building ?

  2

  1

  0

  N/A

• 6.6 Is there excessive storage of flammable materials and are materials stored correctly ?

  2

  1

  0

  N/A

• 6.7 Are there any exposed ignition sources ?

  2

  1

  0

  N/A

• 6.8 Are there sufficient up to date first aid notices displayed prominently through the workplace ?

  2

  1

  0

  N/A

• 6.9 Is there a first aid box readily available and in date ?

  2

  1

  0

  N/A

• 6.10 Is there eye wash facilities available and in date ?

  2

  1

  0

  N/A

• 6.11 Is there a trained first aider on site ?

  2

  1

  0

  N/A

• 6.12 is there spill kits and are they accessible ?

  2

  1

  0

  N/A

7. Workshop and stores area

• 7.1 Are machines adequately guarded, protected to prevent contact or entanglement ?

  2

  1

  0

  N/A

• 7.2 Is the equipment maintained and in a good condition ?

  2

  1

  0

  N/A

• 7.3 Is the equipment stored correctly ?

  2

  1

  0

  N/A

• 7.4 Is there emergency stops on machinery and are they working correctly ?

  2

  1

  0

  N/A

• 7.5 Are maintenance logs being completed by staff, including vehicle checks ?

  2

  1

  0

  N/A

• 7.6 Equipment that is damaged, is it stored away from other equipment until repaired ?

  2

  1

  0

  N/A

• 7.7 Are the stores and cage area clean and tidy and secure at all times ?

  2

  1

  0

  N/A

• 7.8 Is the workshop clean and tidy and free from clutter ?

  2

  1

  0

  N/A

8. COSHH safety and environment

• 8.1 Is there safety information available for all products specified under COSHH regs ?

  2

  1

  0

  N/A

• 8.2 Are chemicals labelled correctly ?

  2

  1

  0

  N/A

• 8.3 Are chemicals stored correctly ?

  2

  1

  0

  N/A

• 8.4 Are Flammables and corrosives stored in appropriate containers ?

  2

  1

  0

  N/A

• 8.5 Are flammable materials stored more than 3 m from possible ignition sources ?

  2

  1

  0

  N/A

• 8.6 Are gas cylinders stored correctly ?

  2

  1

  0

  N/A

• 8.7 Is the diesel bowser correctly stored and signage in place for it ?

  2

  1

  0

  N/A

• 8.8 Is there spillage control within the workshop ?

  2

  1

  0

  N/A

• 8.9 Are the recyclable skips available and are they getting used correctly ?

  2

  1

  0

  N/A

9. Yard and car park areas

• 9.1 Is the area clean and tidy and free from clutter ?

  2

  1

  0

  N/A

• 9.2 Are all surplus materials stored correctly ?

  2

  1

  0

  N/A

• 9.3 Is the 40 ft container locked and secure at all times and is it free from clutter and all contents stored correctly ?

  2

  1

  0

  N/A

Are there any other safety issues ?

Overall comments on inspection

• Signature of person in control

  Sign

• Signature of inspector

  Sign

Corrective actions that will be undertaken and completed by ?

• Have all corrective actions been addressed ?

  Yes

  No

  N/A

• Signature of person in control

  Sign

• Signature of inspector

  Sign