Information

  • Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

Health and safety documentation

1. Health and safety documentation

  • Is an up to date, signed copy of the Company's health and safety policy on display?

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  • As the contact details for the area's health and safety representatives on display and current?

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  • Are the contact details for the Employee Assistance Programme (EAP) on display?

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  • Is visitor and contractor entry to the office controlled?

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  • Are contractors and visitors inducted into the building?

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2. Electrical safety

  • All plugs and outlets are in good condition?

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  • All cables are free from fraying and have been inspected in the last 12 months?

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  • Extension cables, if used, do not present trip hazards?

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  • Power cables are not positioned under carpets or combustable materials?

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  • Area is free of any strained power cables?

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  • Extension cables, if used, do not present trip hazards?

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  • Multiple plug boxes are fitted with overload cut- out switches?

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  • There is no evidence of overloading of power outlets or plug boxes?

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3. Fire control

  • A fire evacuation and assembly plan is prominently displayed and current?

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  • Fire extinguishers, where fitted, are in good condition, clearly sign posted, readily accessible and checked within the last 12 months?

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  • Fire hose reels, where fitted, are in good condition, clearly sign posted, readily accessible and checked within the last 12 months?

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  • Sprinklers, where fitted, are in good condition and are free from obstructions?

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  • Fire alarm points are clearly indicated, free from obstructions and the 'break glass' in place?

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  • The names of Floor Wardens are posted and current?

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  • A fire evacuation has been conducted within the last six month?

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  • There are no open bar heaters in the office?

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  • Fire risers and/or fire hose connection points are clear of obstructions?

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4. Walkways

  • Walkways are clear from slip/trip hazards?

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  • Walkways are clear clear from obstructions?

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5. First aid

  • First aid boxes are available, easily accessible and suitable for the number of staff in the office?

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  • Contents in the first aid cabinet has been checked within the last 12 months, and has been replenished and free of expired materials?

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  • Names of qualified first aides are clearly displayed?

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  • Employees are aware of location of first aid box and if available on-site, the defibrillator?

  • A log book is available to record first aid incidents and the use of first aid resources?

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  • First aid events recorded in the log books are transferred to the Company's incident database?

6. General housekeeping

  • Work areas are free from rubbish?

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  • Items that are not in use are stored appropriately?

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  • Rubbish and document destruction bins are emptied regularly?

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  • Cupboards >1.2 metres high are securely attached to prevent movement/falling?

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  • Heavy objects are placed on lower shelves or at waist height?

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  • Lighting levels are considered adequate for the work area, with no glare issues for computer screens?

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  • All lights are functional and where fitted, diffuser covers are in place and secure?

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  • Ceiling tiles are in place and securely fitted?

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  • Windows and frames are secure and free from any cracks or breaks?

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  • Office ventilation and operating temperature is considered suitable?

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  • Floor coverings are in good condition?

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  • Rugs, if used, do not present trip/slip hazards?

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  • There is adequate ventilation around photocopiers?

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  • Filing cabinets and drawers are kept closed when not I use?

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  • Critical or sensitive data within the office is retained securely?

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  • Files and records are kept off the floor?

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  • Access doors to the office are closed to prevent unauthorised access?

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  • Workstations are free from clutter?

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  • Walkways are clear of boxes, surplus office equipment etc.?

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  • Work desks are are correct height?

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  • Office chairs are adjustable and in good condition?

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7. Ergonomics

  • Ergonomic assessments completed in the last 12 months?

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8. Storage areas

  • Materials are stored so they will not fall?

  • Materials are stored so they will not fall?

  • Materials are stored so they will not fall?

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  • Materials are stored so that good manual handling practices can be applied?

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  • Storage shelves/racks are not overloaded?

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  • Racks/shelves are free from projections and sharp edges?

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  • Racks/shelves are free from old and redundant materials?

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9. Toilet facilities

  • Are toilet facilities clearly signposted?

  • Are toilet facilities clean?

  • Are hand basins clean and soap/hand drying facilities available?

10. Kitchen facilities

  • Are the kitchen and lunchroom facilities clean?

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  • Is drinking water available?

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  • If filtered water is provided, has the filter been replaced as specified by the expiry date?

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  • Fridges, if supplied, are free from old food materials?

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  • Washing facilities are available and operational?

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  • Tea towels are regularly replaced?

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11. External access ways

  • Footpaths are in good condition, free from potholes and uneven surfaces?

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  • There is adequate lighting during hours of darkness?

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  • Access ways are free of locations that could pose a security threat (e.g. Areas of poor line of sight, potential hiding places etc.)?

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  • The building is accessible by physically disabled employees / visitors?

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12. Civil Defence resources

  • Are there sufficient emergency preparedness resources (equipment, food and water) to meet the requirements of the number of staff in the office?

  • Recommend water requirements is 3 litres per person per day for 3 days.

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  • Have the emergency preparedness resources been checked within the last 12 months?

13. General comments

14. Corrective actions

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.