Title Page
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Building Size/Type
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Building Asset Number
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Location of Building
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Conducted on
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Responsible Person For Building.
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Inspection by
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Lessor/agent
1. Inspect the premises.
2. Mark each item on the list clean, working, undamaged (where applicable).
3. Make a note of any extra items in the additional comments/information section.
4. Give a signed copy of the report to the tenant. Keep a copy for your own records.
5. Ask the tenant to add their comments to the report, initial each page and return it to
you within 3 days.
6. If the tenant disagrees about the condition of the premises, encourage them to discuss
it with you. Comments can be recorded in the additional comments/information section
(Page 7) or by attaching a separate page.
Supporting documentation has been attached Yes No
7. Give a copy of the final report back to the tenant within 14 days of receiving it.
8. You must keep a copy of the report for at least one year after the tenancy agreement ends.
Tenant
1. Inspect the premises.
2. Comment on any item where you disagree with the lessor/agent, or if you believe
the report does not reflect the true condition of the premises.
3. Talk to the lessor/agent if you disagree about the condition of the premises.
4. Initial each page of the report and send it to the lessor/agent within 3 days.
5. The lessor/agent must send you a copy of the final report. You may also want to
make a copy for your own records.
If the condition report is not given to the tenant/s within 3 days of occupation, the tenant/s
should obtain, complete and sign their own form and submit to the lessor/agent.
Office Building Inspection
Chassis
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General condition
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Corrosion/Rust
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Welds
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Structural steel
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Lifting points
External Walls
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General Condition
External Walls
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Wall Cladding
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Flashing
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Fixing
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Windows
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Lights
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Roof
Mechanical
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General condition
Mechanical
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AC Outdoor Compressor unit
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AC Indoor unit
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Distribution Board
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Hot Water System
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Junction Boxes
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Plumbing Pipes and fittings
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Lights
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Exhaust Fan
Interior
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Walls
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Ceiling
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Doors
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Windows
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Flooring
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Lights
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Exhaust Fan
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Kitchen
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Fridge
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Wall Mounted Boiler Unit
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Pie warmer
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Microwave
Office Furniture
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Add a Shed
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Chairs
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Desks
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Book shelves
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Desk Draws
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Lockers
Summary
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Inspector Sign-off
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Add signature
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