Warehouse / Distribution Health and Safety Audit

• Document No.

• Client / Site

• Conducted on

  Date
• Location
  Address

• Conducted by

• Site Contact Person(s)

• 1. Purpose
  The purpose of Work Place Inspection’s is to ensure all work areas are kept free from hazards or potential hazards that may lead to incident, illness, near miss, property damage or adverse environmental impact.
  

• 2. Scope
  This procedure applies to all staff and personnel at the workplace under the management of our clients
  

• 3. Responsibility & Authority
  The inspection team consisting of the H&S Consultant, LP Supervisors, or nominees are responsible for ensuring Work Place Inspections are conducted. The overall responsibility to ensure relevant action points and control measures are implemented lies with the Warehouse Manager.
  

• 4. Procedure
  Work Place Audit will be conducted on an annual basis using the inspection checklist.
  
  The Audit team should have access to the previous Audit checklist, to ensure that previously identified items have been closed out or are not re-emerging as potential hazards.
  
  The Audit team must ensure that all personnel performing tasks or who work in the area being inspected are involved in the inspection process. The level of involvement may vary in different work areas.
  
  The team should ensure that a record of all personnel involved in the inspection process is maintained.
  

• 5. Person responsible for the corrective action
  The inspection team is responsible for the implementation of the corrective action or the escalation of the corrective action.
  Where a corrective action is escalated, the Facilities and Warehouse Manager must:
  • Ensure that a suitable person responsible for the corrective action is identified; and
  • Contact the person to advise them of the recommended corrective action.
  

• 6. Workplace inspection record keeping
  The Facilities Manager in conjunction with the HSC, must ensure workplace inspection checklists are retained and corrective actions are closed out. This will include:
  • ensuring that corrective actions are followed through and closed out; and
  • maintaining an auditable system that demonstrates corrective actions have been closed out.
  This will be achieved through:
  • HSC meeting minutes; or
  • recording on the workplace inspection checklist
  

• 7. Measuring the effectiveness of Hazard Controls
  The auditor will submit a copy of the audit report to the Operations Director and Facilities Manager to establish whether or not outcomes have been achieved and if any further controls need to be implemented.
  
  

External work place Conditions

• Is the condition of the external paths, walkways, car parks etc free of slip, trip or fall hazards

  Yes

  No

  N/A

• Smoking areas free from significant hazard

  Yes

  No

  N/A

• External lighting suitable and sufficient

  Yes

  No

  N/A

Health, Safety and Environment Policy

• Is an up to date Health, Safety and Environment Policy available and on display

  Yes

  No

  N/A

• Is the policy document signed by the current CEO

  Yes

  No

  N/A

Risk Assessment and Training

• Have all relevant risk assessments been completed and reviewed on the site.

  Yes

  No

  N/A

• Are the relevant and identified control measures being implemented and actioned.

  Yes

  No

  N/A

• Have all risks assessments been communicated to staff

  Yes

  No

  N/A

• Have all staff received a site induction and are these recorded and retained for review.

  Yes

  No

  N/A

• Have relevant tool box talks been communicated to staff, as per company guidelines.

  Yes

  No

  N/A

Internal General Work Environment

• Are floors in good condition, free from slip trip hazards

  Yes

  No

  N/A

• Are walkways clean and free from slip trip hazards

  Yes

  No

  N/A

• Is floor cleaning equipment readily available for clearing spillages. Wet floor signs available.

  Yes

  No

  N/A

• Are work stations organised that allows user to operate safely

  Yes

  No

  N/A

• Are operators following Warehouse traffic flow

  Yes

  No

  N/A

• Are temperatures within the warehouse acceptable

  Yes

  No

  N/A

• Is internal lighting suitable and sufficient

  Yes

  No

  N/A

• Is the site free of significant defects that might cause a risk to persons on site ie: Fixtures/fittings. Leaks. Loose doors, poor lighting etc

  Yes

  No

  N/A

• Is there a process in place to report defects / risks / hazards etc

  Yes

  No

  N/A

Control of Visitors and Contractors

• Have all Visitors and Contractors booked in at Reception / Security

  Yes

  No

  N/A

• Are all Visitors and Contractors wearing Hi Vis and safety shoes and relevant PPE

  Yes

  No

  N/A

• Are contractors booked on site prior to attendance subject to relevant Permit to work

  Yes

  No

  N/A

• Are Contractors and Visitors made aware of the site rules, including Evacuation procedures, prior to entering or commencing any work

  Yes

  No

  N/A

Fire, Electrical and Emergency Provisions

• Are fire exits clear of obstructions - Inside and outside.

  Yes

  No

  N/A

• Can All fire escape doors be easily opened. Check 2

  Yes

  No

  N/A

• Internal Fire doors kept closed and in good repair

  Yes

  No

  N/A

• Are fire extinguishers kept free from obstruction, in their correct storage location, undamaged, fully laden and in date

  Yes

  No

  N/A

• Has the weekly fire test been completed and recorded.

  Yes

  No

  N/A

• Are fire alarm call points free from obstruction

  Yes

  No

  N/A

• Fire drills conducted every 6 months and recorded

  Yes

  No

  N/A

• Emergency Evacuation procedures and Fire Assembly points clearly publicised.

  Yes

  No

  N/A

• Monthly Emergency Lighting check conducted and recorded.

  Yes

  No

  N/A

• Is there an up to date Fire Risk Assessment in place and reviewed regularly

  Yes

  No

  N/A

• Has a 5 year fixed wiring test been completed and recorded

  Yes

  No

  N/A

• Has PAT been completed and recorded.

  Yes

  No

  N/A

PPE

• Hi vis vest been worn by all staff

  Yes

  No

  N/A

• Safety Shoes worn by all staff

  Yes

  No

  N/A

• Where necessary is appropriate PPE available and in good condition,

  Yes

  No

  N/A

• Is PPE signed for, when allocated?

  Yes

  No

  N/A

Manual & Mechanical Handling

• Are good manual handling techniques being observed

  Safe

  At Risk

  N/A

• Are manual handling aids being used as provided for

  Safe

  At Risk

  N/A

• Is there any lifting above shoulder height being observed

  Safe

  At Risk

  N/A

• Have all staff received relevant induction training

  Yes

  No

  N/A

• Goods stored in a manner whereby safe manual handling techniques can be adhered to?

  Yes

  No

  N/A

Equipment / Machinery & Working at Height

• Is all equipment in good working order

  Safe

  At Risk

  N/A

• Are all electrical sockets in good order

  Safe

  At Risk

  N/A

• Are their any trailing or damaged cables

  Safe

  At Risk

  N/A

• Are there any sharp edges on equipment, fixtures etc

  Safe

  At Risk

  N/A

• Have all pre-start checks been completed (FLT)

  Safe

  At Risk

  N/A

• Are there any ladders/step ladders inspected on a regular basis and inspection records kept up to date

  Safe

  At Risk

  N/A

• Are working at height regulations being adhered to

  Yes

  No

  N/A

• Are ladders / steps / platforms inspected on a mon they basis and checks recorded.

  Yes

  No

  N/A

• If in use are ladders / steps / platforms numbered and recorded

  Yes

  No

  N/A

Hazardous substances - (COSHH)

• Are substances stored inside the Hazardous storage area?

  Safe

  At Risk

  N/A

• Only authorised chemicals and substances being used?

  Safe

  At Risk

  N/A

• Are suitable and sufficient risk assessments in place for all chemicals and substances used and relevant control measures detailed being implemented.

  Safe

  At Risk

  N/A

Facilities

• Is there good general illumination, any missing or faulty loading bay lamps

  Safe

  At Risk

  N/A

• Are washing facility areas kept clean and acceptable, with adequate cleaning and washing materials.

  Safe

  At Risk

  N/A

• Break room kept clean and free from rubbish and dirty dishes

  Yes

  No

  N/A

Traffic Control

• Are there clearly defined and marked FLT / vehicle / pedestrian routes to separate and minimise risk of collision.

  Safe

  At Risk

  N/A

• Are FLT users following the guidelines and are speeds restricted

  Safe

  At Risk

  N/A

• Are FLT users, sounding the horns to warn pedestrian workers.

  Safe

  At Risk

  N/A

• Are spill kits bailable at FLT charging stations

  Yes

  No

  N/A

Racking & General Storage

• Racking system secure & undamaged

  Safe

  At Risk

  N/A

• Base protection in place & undamaged

  Safe

  At Risk

  N/A

• Loading signs in place and being observed

  Safe

  At Risk

  N/A

• Pallets stable and secure

  Safe

  At Risk

  N/A

• Empty pallets stacked securely and stable

  Safe

  At Risk

  N/A

• Damaged racking isolated and warning signs in place

  Safe

  At Risk

  N/A

• Bin location in good condition

  Safe

  At Risk

  N/A

• Is the warehouse clear of overhanging pallets / shelving, where staff could strike their heads

  Yes

  No

  N/A

Delivery & Despatch Vehicle Control Measure

• Are vehicle keys surrendered prior to any work being undertaken by warehouse staff

  Yes

  No

  N/A

• Are sufficient wheel chocks and padlocks available

  Yes

  No

  N/A

• Are wheel chocks in use, as per company SSOW instructions

  Yes

  No

  N/A

• Are trailer Air Intake locks in use as per SSOW instructions

  Yes

  No

  N/A

• Are vehicles with attached tractor units / vans, surrendering the vehicle keys as per SSOW instructions

  Yes

  No

  N/A

• Have staff working in this area received the relevant training

  Yes

  No

  N/A

• Are the checklists in use at Intake and despatch

  Yes

  No

  N/A

• Are the Goods in / out areas free of accidents / near miss incidents, caused by delivery vehicle control failures or non adherence.

  Yes

  No

  N/A

Accident Reporting and Investigation

• Number of reported accidents in the previous 12 week period

• Number of near miss incidents in the previous 12 week period

• Have all accidents / near miss incidents been fully investigated and any identified risks controlled.

  Yes

  No

  N/A

• Are accident statistics recorded and reviewed and analysed regularly to identify trends and root cause

  Yes

  No

  N/A

First Aid provisions

• Are there adequate trained first Aid personnel, to cover all shift patterns / annual leave and sickness

  Yes

  No

  N/A

• Adequate First Aid boxes and equipment within the site

  Yes

  No

  N/A

• Are First Aid stations clearly visible and accessible.

  Yes

  No

  N/A

Consultation and Staff Involvement

• Are regular HS committee meetings (staff and Management) conducted.

  Yes

  No

  N/A

• Are minutes of the HS committee meetings recorded

  Yes

  No

  N/A

• Are any facilities in place to encourage suggestions for the improvement of Health and Safety and to encourage a positive HS culture.

  Yes

  No

  N/A

• Has the company achieved or embarked on any recognised HS standards are awards.

  Yes

  No

  N/A

COVID-19

• Is there a clear COVID - 19 policy in place

  Yes

  No

  N/A

• Are social distancing guidelines being adhered to

  Yes

  No

  N/A

• Are there clear segregation and route markings to maintain social distancing

  Yes

  No

  N/A

• Is there clear evidence of touch point sanitising

  Yes

  No

  N/A

• Has risk assessment been completed for CIVID-19

  Yes

  No

  N/A

• Action Points to be completed.

• Date completed

  Date

• Site Management / Site Contact

  Sign

• H&S Consultant / Auditor

  Sign