Office Inspection - duplicate

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Office Safety and Ergonomics

• Are the desks and chair suitable for required tasks?

  Yes

  No

  N/A

• Are the chairs easily adjustable?

  Yes

  No

  N/A

• Are there footrests and document holders (where required)?

  Yes

  No

  N/A

• Is the layout of work area suitable for tasks and reduces bending/twisting/overreaching?

  Yes

  No

  N/A

• Are heavy or frequently used items stored at waist height?

  Yes

  No

  N/A

• Are laptops used only for short periods or additional ergonomic equipment provided?

  Yes

  No

  N/A

• Are persons protected from sharp objects?

  Yes

  No

  N/A

• Are free standing fittings (eg filing cabinets/bookcases) secure and stable?

  Yes

  No

  N/A

Manual Handling Tasks

• Are all manual handling hazards identified?

  Yes

  No

  N/A

• Are risk assessments carried out for all identified manual handling risks?

  Yes

  No

  N/A

• Is appropriate manual handling equipment provided?

  Yes

  No

  N/A

• Are staff trained to undertake the manual handling tasks associated with their work?

  Yes

  No

  N/A

• Are staff using correct manual handling techniques for tasks?

  Yes

  No

  N/A

• Are repetitive actions minimised?

  Yes

  No

  N/A

• Is there adequate space for use of appropriate manual handling techniques or mechanical aids?

  Yes

  No

  N/A

• Are the lifting devices/stacking aids/trolleys/handcarts etc serviceable?

  Yes

  No

  N/A

Housekeeping

• Are the floors, including aisles and passageways clean and unobstructed?

  Yes

  No

  N/A

• Are the access and egress points always kept clear?

  Yes

  No

  N/A

• Are the storage areas tidy?

  Yes

  No

  N/A

• Are the work areas tidy?

  Yes

  No

  N/A

• Are the tea making and rest areas tidy?

  Yes

  No

  N/A

• Are there provisions for waste disposal with adequate servicing?

  Yes

  No

  N/A

Indoor Environment

• Is there adequate ventilation and airflow?

  Yes

  No

  N/A

• Is the lighting adequate?

  Yes

  No

  N/A

• Are the glare levels satisfactory for tasks?

  Yes

  No

  N/A

• Is the temperature range comfortable?

  Yes

  No

  N/A

• Is the No Smoking policy maintained?

  Yes

  No

  N/A

• Do the noise levels meet the standards?

  Yes

  No

  N/A

Access/Egress

• Are passageways free from obstructions, electrical cords and other trip hazards?

  Yes

  No

  N/A

• Are exits accessible, sign posted, adequately lit and not locked?

  Yes

  No

  N/A

• Is there adequate traffic flow?

  Yes

  No

  N/A

• Are the floors, carpets, stair treads, handrails etc in good condition?

  Yes

  No

  N/A

Fire Safety

• Is the fire equipment serviceable?

  Yes

  No

  N/A

• Is there adequate fire fighting equipment?

  Yes

  No

  N/A

• Is the fire equipment accessible?

  Yes

  No

  N/A

• Are flammable materials stored correctly?

  Yes

  No

  N/A

• Are fire escape facilities and evacuation plans and procedures in place?

  Yes

  No

  N/A

First Aid and Hygeine

• Are there adequate, serviceable first aid kits available?

  Yes

  No

  N/A

• Are first aid kits easily accessible and in prominent positions?

  Yes

  No

  N/A

• Is adequate first aid signage, directional arrows present?

  Yes

  No

  N/A

• Are the washing facilities adequate?

  Yes

  No

  N/A

• Is there a supply of running water, soap, towels etc?

  Yes

  No

  N/A

• Is there an appropriate area for clothing storage?

  Yes

  No

  N/A

Emergency Procedures

• Are emergency procedures readily available? eg radiation, chemical etc

  Yes

  No

  N/A

• Are emergency plans readily available?

  Yes

  No

  N/A

• Are warden contact details readily available?

  Yes

  No

  N/A

• Are emergency evacuations/drills practised twice per annum?

  Yes

  No

  N/A

• Is emergency equipment available and accessible? eg eye wash, deluge showers.

  Yes

  No

  N/A

• Are emergency sirens and alarms audible?

  Yes

  No

  N/A

Electrical Safety

• Are light fittings serviceable?

  Yes

  No

  N/A

• Are the power outlets serviceable?

  Yes

  No

  N/A

• Is there an adequate number of power outlets? (quantity and rating)

  Yes

  No

  N/A

• Are there no double adaptors or piggybacking?

  Yes

  No

  N/A

• Are the power leads, extension cords and powerboards serviceable?

  Yes

  No

  N/A

• Is all electrical equipment currently tested and tagged?

  Yes

  No

  N/A

• Are outlets labelled with panel and circuit breaker information for power isolation?

  Yes

  No

  N/A

• Are circuit breakers and main switches for power isolation accessible?

  Yes

  No

  N/A

Office Equipment

• Is all equipment serviceable and in good condition?

  Yes

  No

  N/A

• Is there adequate instruction and training provided for use of machines?

  Yes

  No

  N/A

• Are risk assessment documentation readily available for all machines?

  Yes

  No

  N/A

• Are Standard Operating Procedures (SOPs) up to date readily accessible and enforced?

  Yes

  No

  N/A

• Is there adequate signage?

  Yes

  No

  N/A

• Are the step ladders/step stools suitable and serviceable?

  Yes

  No

  N/A

Storage Areas

• Are storage areas accessible with an adequate layout?

  Yes

  No

  N/A

• Are storage areas defined?

  Yes

  No

  N/A

• Are all substances labelled correctly?

  Yes

  No

  N/A

• Are Material Safety Data Sheets (MSDS) provided for all hazardous substances?

  Yes

  No

  N/A

• Is there adequate ventilation of the storage area?

  Yes

  No

  N/A

General

• Is risk assessment documentation adequate and available?

  Yes

  No

  N/A

• Are SOP's adequate and available?

  Yes

  No

  N/A

• Are the procedures for travel off site adequate?

  Yes

  No

  N/A

• Are the site policies and procedures adequate?

  Yes

  No

  N/A

Audit Completed By

• Auditor's Signature

  Sign

• Auditor's Signature

  Sign

Audit Sent

• Name of Receiving Supervisor