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Audit

1. Pre audit checks
When was the last audit completed for the site and are all actions identified completed?

Where OH&S actions are identified, are root causes identified and corrective action taken?

Are site objectives and targets set and are they on the site action plan?

2. Implementation and operation of management systems

Who is responsible for Health and Safety on site?

Is there a site organisational chart for H&S?

How is H&S information communicated to staff

Are staff aware of their individual responsibilities to themselves and others?

Is there a training matrix and is it up to date with new starters/ refreshers etc?

3. Health and safety Information for staff

Does the site have a Health and Safety board and is all information correct and current?

Accident information, QHSE policy signed 2016 liability insurance, Site action plan, fire and first aiders, fire booklet.

Is there a staff forum/ communications group and are minutes available? (How ofter/ staff involved)

4. Regulatory Compliance Review

ISO 9001 Certificate available and Valid? (Quality Management System)

OSHA Workplace Registration Certificate available.

OSHA Compliance License

GCLA -Dangerous goods license held and current.

TFDA license held ( only for food storage facilities/ warehouse)

Environmental license held

License limits and restrictions known and understood or any signage to restrict the number of people authorised to be in the warehouse/ yard.

Awareness training on regulations for staff

Register available on site of applicable Acts, regulations, permit, license, code of practise etc.. A register maintained under document control?

5. Housekeeping

Housekeeping standard clearly set, inspected and enforced

General cleanliness of all areas

Emergency equipment and exits signage are free of obstruction

Compressed air not used for any cleaning

Unobstructed routes and width adequate for needs

Storage facilities neat, tidy, signed and accessible

Environmental hazards properly controlled

Spill kits available and fit for purpose? Who inspects and are records available? (Staff trained in use)

Safety equipment well maintained and in use?

Welfare facilities suitable for the needs of the area

Lighting ventilation etc. satisfactory for the area and working correctly

Stairs are well lit and properly maintained

6. Warehousing/storage

Overloaded racking/poor stacking practices (Pyramid stacking)

Segregation of inappropriate materials/ reactants (Bleaches/ disinfectant/ food stuffs/ consumables)

Bulk stacks for stability (Overloaded pallets at height)

Aisles for accessibility (Blocked aisles/ fire escape routes)

Damaged racks/stacks/pallets etc (Are inspections completed and by who/ what training has been received)

Flammable/hazardous materials stored appropriately and locked away where neccesary

7. Dangerous Goods Storage and Handling (DG)

Dangerous goods and poison storage compliant with regulations (placards, bunding, locked, restricted ...etc.

Site licensed for dangerous goods storage

DG storage, risk assessment done on change or every two years

Appropriate inspection of storage integrity and emergence equipment

Appropriate cleaning or management of empty DG containers

Customers site inspection prior to first delivery of bulk DG

8. Transportation of Dangerous Goods

DG packaged, labelled and Transported in compliance with regulations

Third party DG carriers accredited or audited prior to engagement/ arrangements and must be reviewed annually.

Periodic risk assessment of transport control and emergency response arrangements.

Work instruction & training for all personnel loading/ unloading dangerous goods.

Transport incident reported and investigated.

Transport routes assessed for high hazard material

Company drivers have trained in defensive driving techniques, Fatigue Management, Chemical handling. ....etc.

9. Hand/power tools ( including Dangerous Tools/ Knives)

Are hand tools/ equipment used (What type). Are they identified and registered.

Have effort have been made to identify safer alternative to the use of dangerous tools.

Are users of dangerous tools trained.

Use of unauthorised tools/ equipment

Use of dangerous tools risk assessment and controlled. (Heigh pressure water, compressed air, grinding/ cutting wheels, explosives, power tools, cutting/!welding, knives ...et)

10. Electrical hazards

OSHA electrical certificate current

Training in electrical safety for staff (induction and refresher)

Clearance and personal locks used, isolationist tagged.

Authorised persons doing isolation and Qualified/ licensed electrician doing work.

Certificate of compliance issued

Permit to work and risk assessment done

Live work authorisation and risk assessment conducted.

Installation inspected by the Responsible Electrical Engineer (REE) and report to be issued.

Electrical drawing available and current

Portable electrical equipment, cables, plugs, inspection program in place.

Circuits and equipment labelled

Earth rods testing and inspection.

Damage to cables extension leads etc. (Daisy chaining/ overloading/ fan heaters)

Are comms rooms inspected? (Clear of unused equipment/ Air con settings)

11. Fire/emergency evacuation
Has the site a up to date Fire Risk Assessment? (Who completed/ when/ outstanding actions/ next review date)

Has all ignition/ fuel sources been identified and controlled? (Gas bottles/ fixed wiring/ gas heating)

Evacuation routes are free from obstructions (Monthly inspections completed/ by whom)

Emergency equipment e.g. Fire extinguishers (last service date/ Monthly inspections completed/ whom)

Emergency lighting (last service date/ Monthly inspections completed/ whom)

Provision is made for disabled and temporarily incapacitated persons where appropriate

Fire alarm tests and drills completed (service date/ weekly test, using various call points/ 6 monthly fire evacuation)

Staff have appropriate knowledge and training in fire procedures (Who has received training/ when)

Hot work controlled

Enough ventilation on chemical storage facility/ warehouse

Smoking controls in place with designated smoking area.

Control of vehicles -vehicles are not parked in approximately to a high risk area for a long period.

Preventive maintenance schedule and inspection for mobile equipments ( forklift, reach stacker, heavy vehicles, cars ....etc)

Good housekeeping prevents building up of combustible, waste or chemicals spillage)

Pre-start inspections to be conducted for all equipment.

Bunding of fuels storages in process areas to contain pool fire.

Separation distance of Oxidisers from fuels ....(Minimum 10M)

12. Ladders/ Scaffolding / access equipments

What is the process to manage erection, inspection, and use of scaffolds? I there compliance with local legislative requirements?

Portable ladders registered and inspected.

Fixed ladders > 6M have ladder cages or fall protection installed?

Work at height risk assessment completed and in date (Who completed/ actions completed)

Ladder inspections completed (Ladder tag system in place/ who completes)

Access equipment in good condition (Ladders used correctly and stored correctly)

What process do you use to ensure that the use of ladders is managed?

13. Noise

Training in noise controls

Segregation of workers not involved

Engineering controls, e.g. Acoustic lagging, isolation of equipment.

Audiometry (pre-placement and ongoing annually)

Noise monitoring, mapping program.

Signage of high noise areas

Use low noise methods

Exposure known - personal dosimetry conducted

Out sourcing noisy activities

Hearing conservation training

Noise management plan prepared, ongoing initiatives.

Job rotation

14. Internal transport (FLT)/ Lifting Equipments.

Lifting equipment of approved design, registered, inspected and identifies.

Periodic inspections up to date?

Risk assessments made before special lifting

No personnel working under suspend loads.

Per use checks completed

Unauthorised use of internal transport (Key control/ Named users)

Unauthorised carriage of passengers

Drivers disregarding safety rules e.g speed limits

Road and pedestrian routes in good order

Unsafe practices e.g. Travelling with raised forks

Battery charging area clear of obstructions (Ventilated/ staff trained/ Risk assessed)

Are staff trained on how to change a gas bottle (Documented)

15. Machinery guarding/safety

Has all Machinery been risk assessed/ By whom?

Where required has machinery received a statutory inspection? (What machinery/ when/ by whom)

All dangerous parts guarded?

All guards in good condition and correctly fitted

Emergency stop controls are accessible,working, and correctly fitted (Inspected monthly/ by whom)

That access to any dangerous part is prevented whilst machine in motion

Trip devices where fitted function correctly

Machinery can be positively isolated

Only trained and competent persons operate machinery (Named staff/ when trained)

Lockout procedure when cleaning

No guard, No run Policy enforced

Routine guarding audit/ inspection

Behaviour safety program

Pre start list prepared and used.

Awareness training done and toolbox talk

Startup alarms or beacons

16. Environmental/welfare Including Waste Management

Does the site hold a ISO 14001 certificate (Works with the o2o environmental management system)

Has the site conducted any environmental spills/ training

Lighting, heating, ventilation,humidity, dust suppression, fume extraction etc. (Service schedule where possible)

Has a water risk assessment taken place (Date/ outstanding actions)

Who is responsible for taking water temperature checks (How often/ sample temps/ training recieved)

Sanitation, washing facilities

Are unused/ little used outlets flushed weekly (toilets/ outside taps/ showers)

Drinking water available

Waste management coordinator appointed.

Wast survey competed and waste reduction targets set?

Waste segregated (chemical, contaminated packaging. Separate and labelling of waste types with MSDSs?

Waste disposal via accredited contractors with tracking?

Waste and effluent stream monitoring and reporting in place and consistent with regulatory requirements (e.g. NPI)

Environmental impact assessment done for the site, reviewed and maintained & stored in the sites dossier?

17. First aid

Specific Procedure applicable to the site.

Has a first aid risk assessment been completed?

First aider list posted (How many first aiders/ training received/ refreshers due)

Accident book available (Where/ accident procedure known/ last RIDDOR accident/ investigations completed.

Near Miss/ Incidents reported (Procedure known/ last NM Reported/ Investigations completed)

First aid box checks (Who by/ how often/ documented)

Eye wash stations checked (Who by/ how often/ documented)

18. Internal QHSE Audits

Effective internal auditing system with audit schedule against the procedures in place?

Recording of internal audits recommendations and follow -up

Is there any process to assess compliance against work instructions ( E.g. JCCs)

Internal auditors independent of area being audited and had sufficient training?

19. Other site Risk Assessments

Who is responsible for completing/ reviewing risk assessments on site?

What other site risk assessments are in place?

Does the site make use of the Risk Assessment Manual? (in use/ signed)

20. Compressed air

Test, inspection records up to date

Identification mark legible

Staff are trained and are using compressed air correctly

21. Protective clothing, equipment

Suitability and fitting, comfort

Correct usage and storage, care and maintenance

Worn where required

22. Safety signs

In good condition

Visible

Correctly displayed where required

23. Manual handling

Pre- placement and ongoing health assessment done

Picking heavy objects, process and practices been reviewed.

Appropriate trolleys and other aids provided and maintained.

Early recognition and reporting of manual handling injuries.

Staff training and aware of safe handling methods

Purchasing policy considers pack size and shape.

Job rotation, load limits, rest breaks to reduce the load.

Variety of tasks / No repetitive activities.

Modification system identifies changes to manual handling ergonomic risks.

Suitable manual handling aids available and in use

Manual handling assessments (risk assessment manual in place and used?)

All lifts > 10Kg limited to between knees and shoulders.

Ergonomic issues (Identify from observation)

24. QHSE Training, supervision

Has the essential QHSE competences for key positions between and documented.

Have line managers attended QHSE Leadership training and had follow-up training?

Is there an appropriate, timely induction training process for all employees?

Training recorded

Is there a contractor induction and hazards training for site/ project specific hazards.

Is there evidence of active comprehensive structured refresher training programs?

Is there training in the key QHSE aspects ( e.g. PPE, Clearance to work, work permit, confined space entry, MSDSs).

Evidence of induction or other suitable training

Familiar with Risk assessments/safe systems of work

Adequate supervision of vulnerable people e.g. Young persons

Observed to be working correctly.

25. Control of Contractors.

Procedure for management of contractors with selection based on competence checks.

System of contractor site induction, emergency and hazard training; health assessment where appropriate?

Conductors working on site produce equipment inspections and are controlled by permit to work where appropriate?

Contractors required to produce job safety analysis?

26. Management of Physical Security

Who is the person responsible for physical security on site? What physical security training has this person received?

Site security manual and or emergency procedure manual prepared? Includes details of responsible law enforcement agency?

Personnel at high risk facility carry photo identified?

Under what circumstances would you conduct a physical security risk assessment ( e.g. Local threat, new high risk product, projects, etc)

Contract guards, etc hold appropriate licences?

Appropriate security measures applied to physical boundaries, computer systems, etc. (Extra for major hazards facility)?

Security related incidents reported to company security manager and where agreed to local law enforcement agencies?

27. Permit to Work

All non routine takes requires permit to work

Permit to work system exists, authorised issues formally appointed and trained, recipients trained?

Scope of permit to work is defined , JHA done, duration, limitation met, record kept.

What permit to work system do you use to ensure that the system is effectively managed? Is it appropriate for site risk?

Exemptions to permit to work are clearly documented and approved, exempt workgroups clearly defined? (Live LV electrical work)

Re-trained of authorised persons every 2 years? And trading records to be maintained.

How do you ensure that a "mod" form has been approved prior to issuing a permit to work for a modification job?

What is your procedure for issue and close out process with regards to handover and hand-back? Are there occasions where personal handover / hand back cannot be carried out? How do you manage this situation?

How are people responsible for the site and equipments informed of work in the area and what authorities do they hold?

Permit to work issued for those responsible for the site and equipments, any self issuance meets exemption requirements?

28. Hot work Permit

How do you determine whether or not to issue a Hot Work Permit on your site?

Hot work permit to work issuer training and authorized

Standby person trained and has fire extinguisher

Hot work certificate cross referenced to permit to work certificate and JHA reflects activities.

Limits of 5% LEL applied for atmosphere testing in areas that may contain flammable atmosphere.

Gas tests by non- Bollore witnessed by permit to work issuer.

Work area inspected after 1 hr and signed off.

Do you have an example where alternative methods to hot work have been considered? Is this includes in your training for hot work permit issuers?

29. Lone and Isolated Workers

At risk workers identified, risk assessments done and controls in place

Communication defined

Tastes that cannot be performed ( restrictions) documented?

30. Working in Heat and Other Extremes.

Risk assessment done for heat, cold, us, altitude as applicable?

Appropriate controls, protective equipments or system provided with training.

Sun screen available and used?

Wide brimmed hats ad available and used?

Long sleeves and long trousers worn?

Appropriate uv sunglasses supplied and work.

31. Drugs and Alcohol

Staffs made aware of drugs and alcohol policy, training recorded?

Appropriate controls and authorization for alcohol on site and for off-site company sponsored functions?

Does the site drug and alcohol testing program comply with the procedure?

32. Health Assessments and Monitoring

Pre-placement (prior to offer), Jon transfer and scheduled periodic assessments undertaken and performance documented.

What process are in place to identify and assess potentially impaired employees (e.g. Sick leave manage management and 'for cause' health assessment?

Which periodic 'fitness for work' health assessments are carried out on site?

Personal health risk management reviews prepared and recorded.

Health effects (audiometry, spirometry ) and biological monitoring programs compliant with OSHA Authority.

33. Behavioral Safety Program

A behavioral safety program in place, staff trains and participating?

34. Underground and Secondary Containment

Have you identified the site list of environmentally hazardous substances and prepared the risk management plan?

Underground tanks, pipes, bunds, pits, and lagoons with impervious surfaces and inspected periodically?

Tanks, drums, ISO -tanks, solid material stored on sealed bunded areas? Tanker loading bays bunded and sealed?

What method are used for inspecting and testing underground and secondary containment system s?

Bund water retained and tested prior to release?

All leaks into or from underground or secondary containment reported and investigated?

35. QHSE Plans

Plan content adequate , i.e. General follows

Plan prepared in consultation with the work groups.

Responsibilities identified to complete actions identified with the plan?

Does the plan include actions to close the gapes in 'critical procedures'?

Plan and QHSE capital budget signed off by business manager.

36. QHSE Policies and Procedures.

QHSE Policy up to date and well publicized?

QHSE procedures manual (or equivalent) exists and is readily available?

Have the procedure being identified and audited?

Is there a training program for users and owners of the procedure?

Is there a systematic method of scheduling recurring QHSE activities?

37. QHSE Management Resources

Clear definition of business and site responsibilities?

Accountabilities for key QHSE and physical security functions and reporting clearly defined in position descriptions and are currently?

QHSE line and functional roles clearly differentiated?

Responsible engineer arrangements in place and role and responsibilities documented?

38. QHSE Objectives and Targets.

KPI's and PPI's set for the facility and measurements of performance made?

QHSE Performance reported to the workgroups and the company?

39. Significant Risk Management

QHSE risks identified, assessed (e.g. Significant risk audit or HIRAC by trained personnel and documented (e.g. Site QHSE risk register)!

Critical procedures identified base on significant risks.

Clear links of significant risks to induction training

Clear links of significant risks to ongoing training program

Significant risk register kept updated

Hazards and critical controls clearly identified and managed e.g. Incorporated into work instructions and site/ yard equipment inspection schedule?

JHA prepared for non-routine tasks and clearance to work activities.

Critical controls clearly identified

KPI related to compliance with critical controls.

Internal audits of critical controls.

40. Emergency Management.

Non essential workers in another areas

Fire detection system installed (smoke, heat detectors)

Emergency plan prepared and current periodic updated?

Emergency exit marked and checked for appropriateness

Emergency drills done

Emergency assembly point defined, signed and appropriate.

Fire and emergency crew receive specialist incident management training

Emergency plan defines actions for incident scenarios including fire.

Emergency crew understand actions for each building, area and scenario.

Emergency training with external authorities

Emergency plan including command structure

System for head count during emergency?

System in place incident/ (accidents, security, traffic, transport and complaints) covering employees and contractors.

Investigation done using five steps process and root cause analysis.

System to ensure investigations are done, closed out rate measured, corrective action taken and effectives.

41. Pumps Management

Over temperature prevention

Dead heading prevented

Dry running prevented

Adherence to trips testing schedule

Register all pumps and maintain to the company standard (frequency, checks, etc )

Training and sure idiot of maintenance

Preventative maintenance program established.

KPI's established for maintenance

42. Working on Customer Sites

Vehicles equipped with first aid kit, safety, triangle, fire extinguisher

Traffic management plan to include safe access to main roadway/ crossing roadways.

Selection of competent transport company

Car, vehicle, equipment audit

Routine maintenance on vehicles

ERS numbers supplied

No alcohol or drug driving

Licensed drivers only

Defensive driving training

Customer standards known, understood and in place.

Appropriate vehicle for the load

Bollore standards adopted as a minimum

JHA done for individual customer site activities and reviewed at each visit.

Customer site risk views current and controls known and understood by all staffs

43. Vehicle/ Forklift/ Truck/ Mobile Equipments

Risk assessments done (including use of attachments

Access to mixed traffic areas restricted

Define traffic flow, segregation & marked walkways.

Physical barriers used to separate pedestrian areas

Building lighting and visibility adequate.

Restricted access to site and operational area

Hi- Vis clothing used by staff and visitors.

Maintenance of equipment

Define loading and unloading areas

FLT's prevented from operating on dirty or unsealed surfaces.

Drains covered

FLT correct design for stability (tyre, track, width etc)

Driver's licensed

Training of forklift truck, mobile equipment, drivers and awareness.

Re- training program active annually

Pre-start checks

Rollover protection, roof protection, flashing lights, extinguishers, horn and reversing hooter

Cabin placards include SWL

Mirrors at blind corners

Correct rating of lifting equipment for loads

Operator and pedestrian behaviors

Seat belts installed and used

Forklift only used for transporting equipments ( not passengers vehicle)

System to control hired equipments

Speed limits set and forced.

Periodic health assessments for drivers

Fall protections or restriction on top of load access

Engineering inspections of attachments.

Roads and surface in good condition

Visitors controls

Control in place for truck drivers during loading

Reversing alarms required on all mobile equipment

Access to mixed traffic areas restricted

44. Chemical Contacts

Work instructions documented

Hazardous substance identified

Chemical risk assessment (JHA, JCC's done and reviewed

Identified exposures monitored

Safety showers and eyewash appropriate

Appropriate PPE defined, available, worn and enforced.

Training in PPE, training in work instructions and chemical awareness.

Maintenance of equipment

Equipments fit for purpose

MSDS available and current

Isolations of operators from the line of fire and chemical exposure ( remote transfer)

Spill kits and procedures known

Lines heat traced to above fudge temperature.

SOPs should incorporate JHA from line break, de- fudging, unloading developed.

Hoses, containers, ISO tanks registered and inspected.

First aid training including special training for treatments.

45. Working at Heights - Vehicles

Risk assessment done

JHA and clearance system used

Training of people working in cage and of forklift truck operators.

Fall protection installed, training provided and used.

Inspections and maintenance of fall arrest equipments.

Restricted access to trucks and ISOs advertised.

Site top of load activity procedures in place

Fall protection used for trucks (e.g. Harness / fall arrest)

Stairs, platforms or fall protection for ISO or truck access

Truck fitted with safety gates or safety rails

Drop down platform for gantry access to trucks

Controls on access to top of loads on trucks.

Loading docks prevent fall when not in use.

Truck access eliminated with ground level controls

High standards of house keeping

Awareness training and reinforce behaviors.

46. Working at Heights - Operations & Maintenance

Risk assessment done

Appropriate access to sampling points

JHA and clearance system used

Fall protection used (e.g. Harness / fall protections)

Self closing or rollover gates on platforms.

Access by ladder eliminated

No work near open gates (loading pallets to platform)

Elevated work appropriate for use

Forklift truck cages has gates and harness mounting

Working at height procedure in place and used.

Awareness training and reinforce behaviors.

Safety harness used where there is no hand rails

High standards of house keeping

Ladders fitted with cages / platforms at 6M

Platforms used for maintenance

Equipment is approved, tested and maintained.

47. Initiation Event from Inadequate Decontamination.

Procedure identified for decontamination of process equipments.

Decontamination methods and standards defined.

Maintenance people trained in chemicals and explosive awareness.

Training given on decontaminations process

Only people trained to conduct decontamination process

Use of decontamination tags.

Tools specified and available

Maintenance, Technical or facility work instructions include decontaminations.

All maintenance works conducted under permit with JHA

Testing for contamination documented as part of permit.

Authorization current and documented.

Internal audits done, e.g. Open/ close clearance.

General awareness of requirements

48. Confined Space Entry

Active process to minimize need to enter

Confined space register exists

Confined spaces signed, locked or access restricted.

Confined space entry procedure in place and audited

Trained issuers, standby, insider and tester

Work scope full defined with full and detailed risk assessment documented each time prior to entry.

Low voltage and flameproof equipment used inside

Contractors and other trained in local confined space entry requirements

Gas testing available and calibration current

Testers trained and accredited.

Air test done before entry and continues monitoring

Extension hoses on samplers

Maintenance of equipment used (gas tester)

Initial entry conducted by person familiar with vessel

Rescue procedures prepared and rehearsed.

Breathers available and used

First aiders available and trained.

Other statutory requirements for site
Gas safety completed? (Gas boiler)
Air con serviced (How many/ actions required)
Asbestos survey completed (Identified/ Risk assessed/ Inspections documented)
lightning rods inspected

Does the site have shutter doors/ dock levellers? (last service date/ any history of damage)

Does the site have a passenger lift (LOLER/ when was the last service/ any issues identified/ outstanding

Summery and Signature
Select date

Site Manager/ Supervisor
QHSE Representan
QHSE Auditor

OHSAS 18001 Health and Safety Management System Audit

Created by: Anonymous | Industry: Transport & Logistics | Downloads: 246

Quarterly Audit

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Audit

1. Pre audit checks
When was the last audit completed for the site and are all actions identified completed?

Where OH&S actions are identified, are root causes identified and corrective action taken?

Are site objectives and targets set and are they on the site action plan?

2. Implementation and operation of management systems

Who is responsible for Health and Safety on site?

Is there a site organisational chart for H&S?

How is H&S information communicated to staff

Are staff aware of their individual responsibilities to themselves and others?

Is there a training matrix and is it up to date with new starters/ refreshers etc?

3. Health and safety Information for staff

Does the site have a Health and Safety board and is all information correct and current?

Accident information, QHSE policy signed 2016 liability insurance, Site action plan, fire and first aiders, fire booklet.

Is there a staff forum/ communications group and are minutes available? (How ofter/ staff involved)

4. Regulatory Compliance Review

ISO 9001 Certificate available and Valid? (Quality Management System)

OSHA Workplace Registration Certificate available.

OSHA Compliance License

GCLA -Dangerous goods license held and current.

TFDA license held ( only for food storage facilities/ warehouse)

Environmental license held

License limits and restrictions known and understood or any signage to restrict the number of people authorised to be in the warehouse/ yard.

Awareness training on regulations for staff

Register available on site of applicable Acts, regulations, permit, license, code of practise etc.. A register maintained under document control?

5. Housekeeping

Housekeeping standard clearly set, inspected and enforced

General cleanliness of all areas

Emergency equipment and exits signage are free of obstruction

Compressed air not used for any cleaning

Unobstructed routes and width adequate for needs

Storage facilities neat, tidy, signed and accessible

Environmental hazards properly controlled

Spill kits available and fit for purpose? Who inspects and are records available? (Staff trained in use)

Safety equipment well maintained and in use?

Welfare facilities suitable for the needs of the area

Lighting ventilation etc. satisfactory for the area and working correctly

Stairs are well lit and properly maintained

6. Warehousing/storage

Overloaded racking/poor stacking practices (Pyramid stacking)

Segregation of inappropriate materials/ reactants (Bleaches/ disinfectant/ food stuffs/ consumables)

Bulk stacks for stability (Overloaded pallets at height)

Aisles for accessibility (Blocked aisles/ fire escape routes)

Damaged racks/stacks/pallets etc (Are inspections completed and by who/ what training has been received)

Flammable/hazardous materials stored appropriately and locked away where neccesary

7. Dangerous Goods Storage and Handling (DG)

Dangerous goods and poison storage compliant with regulations (placards, bunding, locked, restricted ...etc.

Site licensed for dangerous goods storage

DG storage, risk assessment done on change or every two years

Appropriate inspection of storage integrity and emergence equipment

Appropriate cleaning or management of empty DG containers

Customers site inspection prior to first delivery of bulk DG

8. Transportation of Dangerous Goods

DG packaged, labelled and Transported in compliance with regulations

Third party DG carriers accredited or audited prior to engagement/ arrangements and must be reviewed annually.

Periodic risk assessment of transport control and emergency response arrangements.

Work instruction & training for all personnel loading/ unloading dangerous goods.

Transport incident reported and investigated.

Transport routes assessed for high hazard material

Company drivers have trained in defensive driving techniques, Fatigue Management, Chemical handling. ....etc.

9. Hand/power tools ( including Dangerous Tools/ Knives)

Are hand tools/ equipment used (What type). Are they identified and registered.

Have effort have been made to identify safer alternative to the use of dangerous tools.

Are users of dangerous tools trained.

Use of unauthorised tools/ equipment

Use of dangerous tools risk assessment and controlled. (Heigh pressure water, compressed air, grinding/ cutting wheels, explosives, power tools, cutting/!welding, knives ...et)

10. Electrical hazards

OSHA electrical certificate current

Training in electrical safety for staff (induction and refresher)

Clearance and personal locks used, isolationist tagged.

Authorised persons doing isolation and Qualified/ licensed electrician doing work.

Certificate of compliance issued

Permit to work and risk assessment done

Live work authorisation and risk assessment conducted.

Installation inspected by the Responsible Electrical Engineer (REE) and report to be issued.

Electrical drawing available and current

Portable electrical equipment, cables, plugs, inspection program in place.

Circuits and equipment labelled

Earth rods testing and inspection.

Damage to cables extension leads etc. (Daisy chaining/ overloading/ fan heaters)

Are comms rooms inspected? (Clear of unused equipment/ Air con settings)

11. Fire/emergency evacuation
Has the site a up to date Fire Risk Assessment? (Who completed/ when/ outstanding actions/ next review date)

Has all ignition/ fuel sources been identified and controlled? (Gas bottles/ fixed wiring/ gas heating)

Evacuation routes are free from obstructions (Monthly inspections completed/ by whom)

Emergency equipment e.g. Fire extinguishers (last service date/ Monthly inspections completed/ whom)

Emergency lighting (last service date/ Monthly inspections completed/ whom)

Provision is made for disabled and temporarily incapacitated persons where appropriate

Fire alarm tests and drills completed (service date/ weekly test, using various call points/ 6 monthly fire evacuation)

Staff have appropriate knowledge and training in fire procedures (Who has received training/ when)

Hot work controlled

Enough ventilation on chemical storage facility/ warehouse

Smoking controls in place with designated smoking area.

Control of vehicles -vehicles are not parked in approximately to a high risk area for a long period.

Preventive maintenance schedule and inspection for mobile equipments ( forklift, reach stacker, heavy vehicles, cars ....etc)

Good housekeeping prevents building up of combustible, waste or chemicals spillage)

Pre-start inspections to be conducted for all equipment.

Bunding of fuels storages in process areas to contain pool fire.

Separation distance of Oxidisers from fuels ....(Minimum 10M)

12. Ladders/ Scaffolding / access equipments

What is the process to manage erection, inspection, and use of scaffolds? I there compliance with local legislative requirements?

Portable ladders registered and inspected.

Fixed ladders > 6M have ladder cages or fall protection installed?

Work at height risk assessment completed and in date (Who completed/ actions completed)

Ladder inspections completed (Ladder tag system in place/ who completes)

Access equipment in good condition (Ladders used correctly and stored correctly)

What process do you use to ensure that the use of ladders is managed?

13. Noise

Training in noise controls

Segregation of workers not involved

Engineering controls, e.g. Acoustic lagging, isolation of equipment.

Audiometry (pre-placement and ongoing annually)

Noise monitoring, mapping program.

Signage of high noise areas

Use low noise methods

Exposure known - personal dosimetry conducted

Out sourcing noisy activities

Hearing conservation training

Noise management plan prepared, ongoing initiatives.

Job rotation

14. Internal transport (FLT)/ Lifting Equipments.

Lifting equipment of approved design, registered, inspected and identifies.

Periodic inspections up to date?

Risk assessments made before special lifting

No personnel working under suspend loads.

Per use checks completed

Unauthorised use of internal transport (Key control/ Named users)

Unauthorised carriage of passengers

Drivers disregarding safety rules e.g speed limits

Road and pedestrian routes in good order

Unsafe practices e.g. Travelling with raised forks

Battery charging area clear of obstructions (Ventilated/ staff trained/ Risk assessed)

Are staff trained on how to change a gas bottle (Documented)

15. Machinery guarding/safety

Has all Machinery been risk assessed/ By whom?

Where required has machinery received a statutory inspection? (What machinery/ when/ by whom)

All dangerous parts guarded?

All guards in good condition and correctly fitted

Emergency stop controls are accessible,working, and correctly fitted (Inspected monthly/ by whom)

That access to any dangerous part is prevented whilst machine in motion

Trip devices where fitted function correctly

Machinery can be positively isolated

Only trained and competent persons operate machinery (Named staff/ when trained)

Lockout procedure when cleaning

No guard, No run Policy enforced

Routine guarding audit/ inspection

Behaviour safety program

Pre start list prepared and used.

Awareness training done and toolbox talk

Startup alarms or beacons

16. Environmental/welfare Including Waste Management

Does the site hold a ISO 14001 certificate (Works with the o2o environmental management system)

Has the site conducted any environmental spills/ training

Lighting, heating, ventilation,humidity, dust suppression, fume extraction etc. (Service schedule where possible)

Has a water risk assessment taken place (Date/ outstanding actions)

Who is responsible for taking water temperature checks (How often/ sample temps/ training recieved)

Sanitation, washing facilities

Are unused/ little used outlets flushed weekly (toilets/ outside taps/ showers)

Drinking water available

Waste management coordinator appointed.

Wast survey competed and waste reduction targets set?

Waste segregated (chemical, contaminated packaging. Separate and labelling of waste types with MSDSs?

Waste disposal via accredited contractors with tracking?

Waste and effluent stream monitoring and reporting in place and consistent with regulatory requirements (e.g. NPI)

Environmental impact assessment done for the site, reviewed and maintained & stored in the sites dossier?

17. First aid

Specific Procedure applicable to the site.

Has a first aid risk assessment been completed?

First aider list posted (How many first aiders/ training received/ refreshers due)

Accident book available (Where/ accident procedure known/ last RIDDOR accident/ investigations completed.

Near Miss/ Incidents reported (Procedure known/ last NM Reported/ Investigations completed)

First aid box checks (Who by/ how often/ documented)

Eye wash stations checked (Who by/ how often/ documented)

18. Internal QHSE Audits

Effective internal auditing system with audit schedule against the procedures in place?

Recording of internal audits recommendations and follow -up

Is there any process to assess compliance against work instructions ( E.g. JCCs)

Internal auditors independent of area being audited and had sufficient training?

19. Other site Risk Assessments

Who is responsible for completing/ reviewing risk assessments on site?

What other site risk assessments are in place?

Does the site make use of the Risk Assessment Manual? (in use/ signed)

20. Compressed air

Test, inspection records up to date

Identification mark legible

Staff are trained and are using compressed air correctly

21. Protective clothing, equipment

Suitability and fitting, comfort

Correct usage and storage, care and maintenance

Worn where required

22. Safety signs

In good condition

Visible

Correctly displayed where required

23. Manual handling

Pre- placement and ongoing health assessment done

Picking heavy objects, process and practices been reviewed.

Appropriate trolleys and other aids provided and maintained.

Early recognition and reporting of manual handling injuries.

Staff training and aware of safe handling methods

Purchasing policy considers pack size and shape.

Job rotation, load limits, rest breaks to reduce the load.

Variety of tasks / No repetitive activities.

Modification system identifies changes to manual handling ergonomic risks.

Suitable manual handling aids available and in use

Manual handling assessments (risk assessment manual in place and used?)

All lifts > 10Kg limited to between knees and shoulders.

Ergonomic issues (Identify from observation)

24. QHSE Training, supervision

Has the essential QHSE competences for key positions between and documented.

Have line managers attended QHSE Leadership training and had follow-up training?

Is there an appropriate, timely induction training process for all employees?

Training recorded

Is there a contractor induction and hazards training for site/ project specific hazards.

Is there evidence of active comprehensive structured refresher training programs?

Is there training in the key QHSE aspects ( e.g. PPE, Clearance to work, work permit, confined space entry, MSDSs).

Evidence of induction or other suitable training

Familiar with Risk assessments/safe systems of work

Adequate supervision of vulnerable people e.g. Young persons

Observed to be working correctly.

25. Control of Contractors.

Procedure for management of contractors with selection based on competence checks.

System of contractor site induction, emergency and hazard training; health assessment where appropriate?

Conductors working on site produce equipment inspections and are controlled by permit to work where appropriate?

Contractors required to produce job safety analysis?

26. Management of Physical Security

Who is the person responsible for physical security on site? What physical security training has this person received?

Site security manual and or emergency procedure manual prepared? Includes details of responsible law enforcement agency?

Personnel at high risk facility carry photo identified?

Under what circumstances would you conduct a physical security risk assessment ( e.g. Local threat, new high risk product, projects, etc)

Contract guards, etc hold appropriate licences?

Appropriate security measures applied to physical boundaries, computer systems, etc. (Extra for major hazards facility)?

Security related incidents reported to company security manager and where agreed to local law enforcement agencies?

27. Permit to Work

All non routine takes requires permit to work

Permit to work system exists, authorised issues formally appointed and trained, recipients trained?

Scope of permit to work is defined , JHA done, duration, limitation met, record kept.

What permit to work system do you use to ensure that the system is effectively managed? Is it appropriate for site risk?

Exemptions to permit to work are clearly documented and approved, exempt workgroups clearly defined? (Live LV electrical work)

Re-trained of authorised persons every 2 years? And trading records to be maintained.

How do you ensure that a "mod" form has been approved prior to issuing a permit to work for a modification job?

What is your procedure for issue and close out process with regards to handover and hand-back? Are there occasions where personal handover / hand back cannot be carried out? How do you manage this situation?

How are people responsible for the site and equipments informed of work in the area and what authorities do they hold?

Permit to work issued for those responsible for the site and equipments, any self issuance meets exemption requirements?

28. Hot work Permit

How do you determine whether or not to issue a Hot Work Permit on your site?

Hot work permit to work issuer training and authorized

Standby person trained and has fire extinguisher

Hot work certificate cross referenced to permit to work certificate and JHA reflects activities.

Limits of 5% LEL applied for atmosphere testing in areas that may contain flammable atmosphere.

Gas tests by non- Bollore witnessed by permit to work issuer.

Work area inspected after 1 hr and signed off.

Do you have an example where alternative methods to hot work have been considered? Is this includes in your training for hot work permit issuers?

29. Lone and Isolated Workers

At risk workers identified, risk assessments done and controls in place

Communication defined

Tastes that cannot be performed ( restrictions) documented?

30. Working in Heat and Other Extremes.

Risk assessment done for heat, cold, us, altitude as applicable?

Appropriate controls, protective equipments or system provided with training.

Sun screen available and used?

Wide brimmed hats ad available and used?

Long sleeves and long trousers worn?

Appropriate uv sunglasses supplied and work.

31. Drugs and Alcohol

Staffs made aware of drugs and alcohol policy, training recorded?

Appropriate controls and authorization for alcohol on site and for off-site company sponsored functions?

Does the site drug and alcohol testing program comply with the procedure?

32. Health Assessments and Monitoring

Pre-placement (prior to offer), Jon transfer and scheduled periodic assessments undertaken and performance documented.

What process are in place to identify and assess potentially impaired employees (e.g. Sick leave manage management and 'for cause' health assessment?

Which periodic 'fitness for work' health assessments are carried out on site?

Personal health risk management reviews prepared and recorded.

Health effects (audiometry, spirometry ) and biological monitoring programs compliant with OSHA Authority.

33. Behavioral Safety Program

A behavioral safety program in place, staff trains and participating?

34. Underground and Secondary Containment

Have you identified the site list of environmentally hazardous substances and prepared the risk management plan?

Underground tanks, pipes, bunds, pits, and lagoons with impervious surfaces and inspected periodically?

Tanks, drums, ISO -tanks, solid material stored on sealed bunded areas? Tanker loading bays bunded and sealed?

What method are used for inspecting and testing underground and secondary containment system s?

Bund water retained and tested prior to release?

All leaks into or from underground or secondary containment reported and investigated?

35. QHSE Plans

Plan content adequate , i.e. General follows

Plan prepared in consultation with the work groups.

Responsibilities identified to complete actions identified with the plan?

Does the plan include actions to close the gapes in 'critical procedures'?

Plan and QHSE capital budget signed off by business manager.

36. QHSE Policies and Procedures.

QHSE Policy up to date and well publicized?

QHSE procedures manual (or equivalent) exists and is readily available?

Have the procedure being identified and audited?

Is there a training program for users and owners of the procedure?

Is there a systematic method of scheduling recurring QHSE activities?

37. QHSE Management Resources

Clear definition of business and site responsibilities?

Accountabilities for key QHSE and physical security functions and reporting clearly defined in position descriptions and are currently?

QHSE line and functional roles clearly differentiated?

Responsible engineer arrangements in place and role and responsibilities documented?

38. QHSE Objectives and Targets.

KPI's and PPI's set for the facility and measurements of performance made?

QHSE Performance reported to the workgroups and the company?

39. Significant Risk Management

QHSE risks identified, assessed (e.g. Significant risk audit or HIRAC by trained personnel and documented (e.g. Site QHSE risk register)!

Critical procedures identified base on significant risks.

Clear links of significant risks to induction training

Clear links of significant risks to ongoing training program

Significant risk register kept updated

Hazards and critical controls clearly identified and managed e.g. Incorporated into work instructions and site/ yard equipment inspection schedule?

JHA prepared for non-routine tasks and clearance to work activities.

Critical controls clearly identified

KPI related to compliance with critical controls.

Internal audits of critical controls.

40. Emergency Management.

Non essential workers in another areas

Fire detection system installed (smoke, heat detectors)

Emergency plan prepared and current periodic updated?

Emergency exit marked and checked for appropriateness

Emergency drills done

Emergency assembly point defined, signed and appropriate.

Fire and emergency crew receive specialist incident management training

Emergency plan defines actions for incident scenarios including fire.

Emergency crew understand actions for each building, area and scenario.

Emergency training with external authorities

Emergency plan including command structure

System for head count during emergency?

System in place incident/ (accidents, security, traffic, transport and complaints) covering employees and contractors.

Investigation done using five steps process and root cause analysis.

System to ensure investigations are done, closed out rate measured, corrective action taken and effectives.

41. Pumps Management

Over temperature prevention

Dead heading prevented

Dry running prevented

Adherence to trips testing schedule

Register all pumps and maintain to the company standard (frequency, checks, etc )

Training and sure idiot of maintenance

Preventative maintenance program established.

KPI's established for maintenance

42. Working on Customer Sites

Vehicles equipped with first aid kit, safety, triangle, fire extinguisher

Traffic management plan to include safe access to main roadway/ crossing roadways.

Selection of competent transport company

Car, vehicle, equipment audit

Routine maintenance on vehicles

ERS numbers supplied

No alcohol or drug driving

Licensed drivers only

Defensive driving training

Customer standards known, understood and in place.

Appropriate vehicle for the load

Bollore standards adopted as a minimum

JHA done for individual customer site activities and reviewed at each visit.

Customer site risk views current and controls known and understood by all staffs

43. Vehicle/ Forklift/ Truck/ Mobile Equipments

Risk assessments done (including use of attachments

Access to mixed traffic areas restricted

Define traffic flow, segregation & marked walkways.

Physical barriers used to separate pedestrian areas

Building lighting and visibility adequate.

Restricted access to site and operational area

Hi- Vis clothing used by staff and visitors.

Maintenance of equipment

Define loading and unloading areas

FLT's prevented from operating on dirty or unsealed surfaces.

Drains covered

FLT correct design for stability (tyre, track, width etc)

Driver's licensed

Training of forklift truck, mobile equipment, drivers and awareness.

Re- training program active annually

Pre-start checks

Rollover protection, roof protection, flashing lights, extinguishers, horn and reversing hooter

Cabin placards include SWL

Mirrors at blind corners

Correct rating of lifting equipment for loads

Operator and pedestrian behaviors

Seat belts installed and used

Forklift only used for transporting equipments ( not passengers vehicle)

System to control hired equipments

Speed limits set and forced.

Periodic health assessments for drivers

Fall protections or restriction on top of load access

Engineering inspections of attachments.

Roads and surface in good condition

Visitors controls

Control in place for truck drivers during loading

Reversing alarms required on all mobile equipment

Access to mixe