Payroll Month End checklist

• Document No.

• Payroll Month End report for:

• Conducted on

  Date

• Prepared by

• Any out of the ordinary payrolls, other comments:

Payrolls completed

• Monthly payrolls completed and closed: Monthly & EOM pay run

• Time card entry documents scanned and saved.

  Yes

  No

  N/A

• Scanned & saved 'Per Diem' documents (back up for FBT).

  Yes

  No

  N/A

• Run Masterfile Audit Report in Preceda.

  Yes

  No

  N/A

• Master file documentation scanned and saved.

  Yes

  No

  N/A

• WARI payrolls completed and closed. All weekly pay runs in month.

• Time card entry documents scanned and saved.

  Yes

  No

  N/A

• Scanned & saved 'Per Diem' documents (back up for FBT).

  Yes

  No

  N/A

• Run Masterfile Audit Report in Preceda.

  Yes

  No

  N/A

• Master file documentation scanned and saved.

  Yes

  No

  N/A

• Forthrightly payrolls completed and closed. All forthnighly pay runs in month.

• Time card entry documents scanned and saved.

  Yes

  No

  N/A

• Scanned & saved 'Per Diem' documents (back up for FBT).

  Yes

  No

  N/A

• Run Masterfile Audit Report in Preceda.

  Yes

  No

  N/A

• Master file documentation scanned and saved.

  Yes

  No

  N/A

• W - payrolls completed and closed. All weekly pay runs in month.

• Time card entry documents scanned and saved.

  Yes

  No

  N/A

• Scanned & saved 'Per Diem' documents (back up for FBT).

  Yes

  No

  N/A

• Run Masterfile Audit Report in Preceda.

  Yes

  No

  N/A

• Master file documentation scanned and saved.

  Yes

  No

  N/A

• MF - payrolls completed and closed. All weekly pay runs in month.

• Time card entry documents scanned and saved.

  Yes

  No

  N/A

• Scanned & saved 'Per Diem' documents (back up for FBT).

  Yes

  No

  N/A

• Run Masterfile Audit Report in Preceda.

  Yes

  No

  N/A

• Master file documentation scanned and saved.

  Yes

  No

  N/A

GL - General Ledger

• All GL files sent to finance

Taxation

• All weekly PAYG tax payments for the month processed.

Third Party Payments

• End Of Month extract run?

  Off

  On

• Superannuation payment reconciled.

  Yes

  No

  N/A

• Super contribution files loaded in FirstNet clearing house portal. WMA & WMF.

  Yes

  No

  N/A

• Child Support payments, loaded to CSA portal.

  Yes

  No

  N/A

• Social Club NSW & WA.

  Yes

  No

  N/A

• Union fees processed.

  Yes

  No

  N/A

• Donations/charities/other

  Yes

  No

  N/A

Payroll Tax - Calculated & Lodged

• NSW - New South Wales

  Yes

  No

  N/A

• VIC - Victoria

  Yes

  No

  N/A

• QLD - Queensland

  Yes

  No

  N/A

• SA - South Australia

  Yes

  No

  N/A

• NA - Northern Territory

  Yes

  No

  N/A

• WA - Western Australia

  Yes

  No

  N/A

• TAS - Tasmania

  Yes

  No

  N/A

• ACT - Australian Capital Territory

  Yes

  No

  N/A

Dashboard

• Number of staff paid;

• Total gross payments for the month;

• Number of NEW hires.

• Number of TERMINATIONS.

Month End Checks

• Leave Loading checked against shift loading.

  Yes

  No

  N/A

• MSS access and security profiles checked. Terminated staff access disabled.

  Yes

  No

  N/A

• Fix Term Contracts for next 6 weeks checked.

  Yes

  No

  N/A

• Yes

  No

  N/A

Reporting

• Headcount report sent to Finance

• New Starter staff list attached

• Terminated staff list attached

• Leave liability report sent to Finance

• Annual Leave liability attached

• LSL liability report attached

Reconciliation

• Wages clearing account - Reconciled

  Reconciled

  Out of Balance

  Not applicable

• PAYG Tax clearing account - Reconciled

  Reconciled

  Out of Balance

  Not applicable

• Wages clearing account - Reconciled

  Reconciled

  Out of Balance

  Not applicable

• Payroll Tax clearing account - Reconciled

  Reconciled

  Out of Balance

  Not applicable

• Superannuation clearing account - Reconciled

  Reconciled

  Out of Balance

  Not applicable

• Novated car lease clearing account - Reconciled

  Reconciled

  Out of Balance

  Not applicable

• GPPL clearing account - Reconciled

  Reconciled

  Out of Balance

  Not applicable

• Other Deduction Deduction clearing account - Reconciled

  Reconciled

  Out of Balance

  Not applicable

• Other accounts - Reconciled

  Reconciled

  Out of Balance

  Not applicable

Sign off

• - All payroll processes have been completed and checked as indicated in this report.
  - Backup documents are scanned and securely saved.
  

• Comments, additional information regarding this month payrolls.

• Add signature

  Sign