Permasteelisa Group Audit - Safety Governance

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

Safety Governance, Organisation & Resources - Organisation

• Level of Safety Governance, Organisation and Resources - Organisation

  1 - Traditional

  2 - Learning

  3 - Leading

  4 - Ideal

• Safety programs exist and may be managed by safety professionals

  Yes

  No

  Notes

• Training course attendance sheets

• Toolbox talk attendance sheets

• Internal Auditing Reports

• Incident Investigation Reports

• Safety Manual Reviews

• Disciplinary reporting

• Safety Meeting Minutes

• undefined

• Line management plays a major role in developing safety programs and accepts safety full responsibility and accountability for the organisation’s safety performance

  Yes

  No

  Notes

• Developing safe systems of work

• Safety Incident close out meeting

• Developing job task analysis / RAMS

• Toolbox Talk Attendance Sheets

• Role and Responsibilities Acceptance Form

• undefined

• The responsibility for safety activities is effectively shared between the line organisation and the safety organisation

  Yes

  No

  Notes

• Safety Tours

• Safety inspections

• undefined

• The line organisation and the safety organisation share responsible for defining safety issues and executing safety matters

  Yes

  No

  Notes

• Health and Safety Procedures RACI

• Safety Committee Meeting Report / Minutes

• undefined

• Line managers lead safety committees including audit, incident investigation, program and activities

  Yes

  No

  Notes

• Audit Sign Off

• Incident Investigation Report Sign Off and close out

• Safety Committee Meeting Minutes

• undefined

• A line manager chairs a central safety committee made up of site staff and safety organisation

  Yes

  No

  Notes

• Safety Committee Meeting Minutes

• undefined

• The central safety and steering committee directs all site safety efforts

  Yes

  No

  Notes

• Safety Committee Reports

• Safety Committee communications / Instructions

• Steering Committee Meeting Minutes

• undefined

• Operational individuals are assigned and supported for major areas of safety activities such as contractor, ergonomics, process safety and Health & Safety leadership.

  Yes

  No

  Notes

• Annual Safety Plan

• undefined

• The safety committee structure is fully implemented. This includes the corporate oversight central safety committee chaired by the COO or Works Councils

  Yes

  No

  Notes

• Safety committee meeting report / minutes

• Annual rotation of members

• Training of Health and Safety Representatives

• Allocation of time and resources to Health and Safety Representatives

• Health and Safety representatives identifiable within the workplace

• Employee Survey Question

• Does the Safety Committee promote a positive Health and Safety Culture

• undefined

• Line management accepts responsible and accountable for all aspects of safety including goals, objectives, plans, activities, and performance

  Yes

  No

  Notes

• Roles and Responsibilites Acceptance Form

• Objectives and Targets assignment

• Safety Meeting Report

• Safety Committee Report

• Safety Steering Committee

• Employee Survey Question

• Does your Line Manager accept responsibility for Health and Safety

• undefined

Safety Governance, Organisation and Resources - Line Management Accountability

• Line Management Accountability

  1 - Traditional

  2 - Learning

  3 - Leading

  4 - Ideal

• The line organisation feels some responsibility for the safety of their employees

  Yes

  No

  Notes

• Open door policy

• Company personnel deliver toolbox talks

• undefined

• The line management handles at least some safety concerns

  Yes

  No

  Notes

• Hazard Alert Reporting

• Training needs identification

• Partaking in incident close outs

• undefined

• The line organisation is responsible and accountable for safety

  Yes

  No

  Notes

• Roles and Repsonsibilites defined

• Management Reveiw meeting minutes

• Safety Committee meeting minutes

• Toolbox Talk Delivery

• Inspection reports

• Safety Tours

• undefined

• The line organisation uses the safety organisation as a resource

  Yes

  No

  Notes

• Correspondance on safety advice

• Involved with incident investigations and close out controls with Safety Team

• Production / Site Meetings involve Safety Team

• undefined

• Accountability and responsibility for safety items is clearly documented and communicated

  Yes

  No

  Notes

• Roles and Reponsibilities accepteyd by Managers

• Safety checks assigned to individual managers

• undefined

• Safety personnel help coordination, train, and implement programs

  Yes

  No

  Notes

• ISO procedure training

• Safe System of Works

• undefined

• Safety performance is a major consideration when determining compensation for line management and supervision

  Yes

  No

  Notes

• Employment Appraisals states Safety target

• Factory safety targets

• Construction Safety Targets

• Safety Bonus Scheme

• undefined

• Accountability and responsibility are clearly demonstrated through compensation actions

  Yes

  No

  Notes

• Employment Appraisals states Safety target

• Safety Bonus schemes

• undefined

• Safety personnel support line management in the implementation of safety program when they have specific skills

  Yes

  No

  Notes

• Involvement with Line Management in Job Hazard Alaysis / RAMS

• Involvement with Line Management in Safety Training Programs

• Involvement in Machinery Safety Systems of Work

• Involvement in the annual Safety Plan through a Steering Committee

• undefined

• Line management lead all investigations, audits, communications and take disciplinary actions

  Yes

  No

  Notes

• Incident Investigation Reports

• Preventative Actions Close Out

• Department / Factory / Construction Audit Reports

• Disciplinary Reports

• Incident Investigation Training

• undefined

• Line management will do whatever they deem necessary to achieve their safety objectives

  Yes

  No

  Notes

• Job Safety Analysis / RAM revised regularly by Line Management

• Employee Feedback Questionnaire

• Safety Target Objectives achieved

• undefined

• Line management considers safety equal to all other aspects of running the business

  Yes

  No

  Notes

• Employee Feedback Question

• Management meeting report / minutes highlight safety objectives, targets, hazards, control measure etc.

• Full implementation of 45001 management system

• Management System NCR are close out promptly

• Safety Inspection report non-compliances close out promptly

• Hazard Alerts closed out promptly

• undefined

• Line management accepts full responsibility and accountability for all aspects of safety within their organisation

  Yes

  No

  Notes

• Line Management Close out of Hazard Alerts

• Regular Safety Inspection Reports undertaken by Line Management and hazards identified close out promptly

• Employee feedback question?

• Line Management have pride in their workforce (subjective)

• undefined

• Safety risk takers no longer exist in the organisation

  Yes

  No

  Notes

• Employee Feedback Question

• Incident rate comparable with question (subjective)

• Accident Book Records

• Incident Investigation Reports / GiMS

Level of Safety Governance, Organisation and Resources - Supportive Safety Personnel

• Supportive Safety Personnel

  1 - Traditional

  2 - Learning

  3 - Leading

  4 - Ideal

• The safety organisation is used to ensure compliance with all Health and Safety Regulations

  Yes

  No

  Notes

• Legal Compliance Register

• How does Safety team update legal knowledge

• Professional subscription

• Website of enforcement agency

• Yes

  No

  Notes

• The safety organisation includes safety professionals

  Yes

  No

  Notes

• Safety professionals receive training for their personal development as well as technical knowledge training

  Yes

  No

  Notes

• Continual Professional Development

• Training Matrix should identify regular training courses

• Seminars, webnars or safety events

• undefined

• The safety organisation has a presence on the manager's staff

  Yes

  No

  Notes

• In-House Safety Manager(s)

• Involvement in Management meetings

• undefined

• The safety team's standing with top management is equal to that of other organisations

  Yes

  No

  Notes

• undefined

• undefined

• Safety personnel are viewed as valuable advisors to the organisation’s leadership.

  Yes

  No

  Notes

• Management meeting reports / minutes

• Management Review Meeting Reports / Minutes

• Project Health and Safety Plan involvement

• Site Health and Safety Plan involement

• New Machinery Hazard and Risk Analysis (Subjective)

• undefined

• Responsibility and accountability for employee safety resides with the line organisation

  Yes

  No

  Notes

• Question Safety Manager

• Project / Factory / Site Manager Safety Inspections

• Hazard Alerts

• Factory / Site Manager Toolbox Talks

• Line Manager Disciplinary reports

• Work Areas Clean, Clear and Safe

• undefined

• Safety professionals is called upon for specialised training, coordination, and implementation support

  Yes

  No

  Notes

• Behavioural Training

• Health & Safety Legislation Training

• Implementing Procedures

• Incident Investigation Training

• undefined

• Safety professionals dedicates time to studying the state of safety at the factory / site and determining what changes should be made to improve the site safety culture and performance

  Yes

  No

  Notes

• Safety Manager Inspection Report

• Safety Manager Recommendations to Management

• Safety Improvement Plans

• undefined

• Safety professionals manage the SMS plan, do, check, act process throughout the year

  Yes

  No

  Notes

• Safety professionals are an integral part of the leadership team and provide expert advice and strategic counsel on safety matters

  Yes

  No

  Notes

• Safety Committee Report / Minutes

• Management Survey Question

• undefined

• Safety professionals are used as needed for implementation support

  Yes

  No

  Notes

• Steering Committee

• Objective and Targets

• undefined

• Safety professionals are trained and highly capable in safety and managing a safety management system

  Yes

  No

  Notes

• Training Matrix identifies H&S training

• ISO Lead Auditor Training

• Annual Audit Planner

• Regular 45001 documentation reviews

• Appraisal & Training identifies future training needs

• undefined

• The safety manager is a respected member of the management team

  Yes

  No

  Notes

• Management Meetings Attendance sheets

• Safety Manager role and responsibilities

• Safety Manager Questioned

• H&S manager is invovled in