Principal Contractor KPI monitoring - duplicate

• Resolutions Document No.

• Audit Title

• Site & Model

• Prepared by

• Fit out Duration

• Project management /Contractors & Site Manager on site.

Initial Phase

• Within 3 working days of site Survey request

  Yes

  No

  N/A

• Survey Request Date

  Date

• Account manager to advise SDM of PM Allocation

• Asbestos Survey Date

  Date

• Within 7 calendar days of survey request.

  Yes

  No

  N/A

• Asbestos MGMT Report Date

  Date

• Within 14 calendar days of Survey Request

  Yes

  No

  N/A

• Scope meeting Date

  Date

• Within 21 calendar days of survey request.

  Yes

  No

  N/A

Phase One Designs

• Phase one design return date

  Date

• Within 7 calendar days of scope meeting.

  Yes

  No

  N/A

• Drawing Amendment Minor (small amends to TC layout) Date

  Date

• Within 2 working days of request.

  Yes

  No

  N/A

• Drawing Amendment major ( complete repositioning of layout/ racking layout amend) Date

  Date

• Within 4 days of request.

  Yes

  No

  N/A

• Budget cost return date

  Date

• Within 7 calendar days of scope meeting or drawing Amendment completion

  Yes

  No

  N/A

Planning Phase 2

• Actual cost return date

  Date

• Within 14 calendar days of phase 1 drawing sign off or latest amendments to drawing.

  Yes

  No

  N/A

• Legal pack return date

  Date

• Within 3 days of SDM request. (This must not be automatically sent and at SDM request only)

  Yes

  No

  N/A

Project Phase

• Carryout weekly site progress visits.Dates

• At least 1 visit must be with an SDM

  Yes

  No

  N/A

• Handover Minor/Intermediate/Major - 25/15/5

• Handover score

  Minor

  Intermediate

  Major

• Snagging Completion date

  Date

• Within 1 week of handover.

  Yes

  No

  N/A

• Extras completion date.

  Date

• By SDM agreement - but must be completed by soft launch depending on request.

  Yes

  No

  N/A

• Site management, Good/Acceptable/Unacceptable

• Site management

  Good

  Acceptable

  Unacceptable

• Site Health & Safety, Good/Acceptable/Unacceptable

• Site Health & Safety

  Good

  Acceptable

  Unacceptable

Financial Management

• Age Debt report generated every Friday

  Yes

  No

  N/A

• PO request to be generated.

• Every Friday

  Yes

  No

  N/A

• £5k invoice to be raised.

• 2 weeks following full capex approval.

  Yes

  No

• £20k invoice to be raise.

• 8 weeks before site commencement.

  Yes

  No

• Email sent from Gary Worthington authorising build cost

  Yes

  No

  N/A

• 90% handover invoice to be raised.

• Within 1 week of handover.

  Yes

  No

• Final account invoice to be raised.

• Within 4 weeks of handover (SDM to settle account within 3 weeks of receipt)

  Yes

  No

  N/A

Post Project Section

• Has the site been signed off by building control

  Yes

  No

  N/A

• Has the O&M manual been completed with all certificates &Plans

  Yes

  No

  N/A

• Have the as built drawings been sent to Adrian Gaylard

  Yes

  No

  N/A

• Have the as built drawings been uploaded to the micad system

  Yes

  No

  N/A

• Signed off by SDM

  Sign

• Sign off by Principal contractor PM

  Sign

• Project summary completed by SDM.

• Singed off by Gary Worthington

  Sign

• Sent to Adrian Bell for maintenance team file.

  Sign