Select date
Displays and Signage

Profile / photo of branch manager

Information and signage in staff room / Coordinators office / area

Staff notice board is evident

Next staff meeting signage

Policies and Procedures

Education and Care Services National Regulations

CCMS newsletters and fact sheets

Latest newsletter (QCAN and PCYC)

Service goals and plans are displayed

Staff handbooks

Licensing folder is up to date

Up to date and correctly / professionally printed forms are easily known and located by all staff

Enrolment forms

Booking sheets term

Risk assessments

Child escort forms

My Time Our PCYC

Booking sheets for vac care

Excursion permission

MTOP journal worksheets

Medication forms

Monthly medication record

Multi-excursion permissions

Excursion risk assessments

Incident reports

Food allergy cards / forms

Cheesers / pleasers

Problems and complaints


Observation sheets

Visitor register sheets

Program plans

Additional Qualifications logs

Child activity evaluations

Family survey forms

Reflection sheets

Play planners

Talking circle formats

Evaluation sheets

Training audit sheets

Membership forms

Additional parent handbooks

Training / Development forms

Rest pause forms

Staff attendance record sheet

Playground audit

Sandpit maintenance

Cleaning / maintenance forms

Evacuation drill forms


Compliance records

Additional staff handbooks

Payment plan

S101 - serious incident

NL01- Complaint / incident

Incident / trauma illness record


Minutes of meeetings

Last meeting was held on

Select date

Evidence of sharing information to all staff (re emails / directives / operation changes)

Evidence of education inductions

Evidence of volunteer inductions

Evidence of changes to service operations etc being shared with staff

Evidence of changes to service operations etc being shared with families



Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.