R7 MARS Concessions Program

• Site

  Select ARKLATEX - Little Rock ARKLATEX - Shreveport ARKLATEX - New Orleans BOR - El Paso BOR - McAllen, Del Rio, Laredo DFW - Dallas DFW - Fort Worth NMOK - New Mexico NMOK - Oklahoma SCT - Austin SCT - Houston SCT - San Antonio

  • ARKLATEX - Little Rock
  • ARKLATEX - Shreveport
  • ARKLATEX - New Orleans
  • BOR - El Paso
  • BOR - McAllen, Del Rio, Laredo
  • DFW - Dallas
  • DFW - Fort Worth
  • NMOK - New Mexico
  • NMOK - Oklahoma
  • SCT - Austin
  • SCT - Houston
  • SCT - San Antonio

• Conducted on

  Date

• Prepared by

• Location
  Address

• Building Number / Name

• Address
  Address

• Please describe how this review is being conducted.

• Is there a Concessions Management Program in place?

  Yes

  No

  N/A

• Are the Concessions files in a common and accessible location?

  Yes

  No

  N/A

• Are ACOR/COR/COTR designation letters on file?

  Yes

  No

  N/A

• Are Current ServSafe certificates on file for Field Office staff conducting food service inspections?

  Yes

  No

  N/A

• Have all deficiencies and action items from the last MARS review been corrected and documented?

  Yes

  No

  N/A

• Is there a forum to promote the Concessions programs (food service, vending machines, fitness center)?

  Yes

  No

  N/A

• What forums are used to promote the concessions programs?

  Select e-mail Newsletter Tenant Meeting

  • e-mail
  • Newsletter
  • Tenant Meeting

• Is the Field Office staff proactive in this effort?

  Yes

  No

  N/A

• Is there documented correspondence between the Field Office and Vendors?

  Yes

  No

  N/A

Administrative

• Are current food service contracts, revocable license agreement, modifications, options, and pertinent documentation on file?

  Yes

  No

  N/A

• Are the inspection (and re-inspection if applicable) reports performed by the Federal Occupational Health in the proper files?

  Yes

  No

  N/A

• Have the identified deficiencies on the FOH inspection report been corrected? Has the Field Office documented their re-inspection results in a timely manner (As noted on the inspection report)?

  Yes

  No

  N/A

• Are inspections by the Field Office performed in a timely manner? (Cafeterias and snack bars should be inspected at a minimum quarterly.)

  Yes

  No

  N/A

• Have the identified deficiencies on the Field Office inspection reports been corrected by the vendor?

  Yes

  No

  N/A

• Has the Field Office documented their re-inspection results in a timely manner?

  Yes

  No

  N/A

Facility Inspection

• Are the on-site and back-up food service managers certified ServSafe for managers.

  Yes

  No

  N/A

• Are their certificates visibly posted in the food service facility?

  Yes

  No

  N/A

• Do the (non-management) food service employees have their Food Handlers Cards?

  Yes

  No

  N/A

• Are the food service operations in compliance with the 2009 Federal Food Code and ServSafe Practices which includes and is not limited to: proper sanitation practices, storage temperatures, condition of food service equipment, expiration dates, proper food handling, etc? (Per the “GSA Food Service Quarterly Inspection Report”)

  Yes

  No

  N/A

• Are there documented food temperature logs?

  Yes

  No

  N/A

• Are there documented refrigeration equipment temperature logs?

  Yes

  No

  N/A

• Are there documented dishwashing machine temperature / chemical sanitizer logs?

  Yes

  No

  N/A

• Is the FOH inspection report posted in view of customers? (Starting with FY2010 inspection reports)

  Yes

  No

  N/A

Equipment

• Is there an accurate inventory of BEP owned equipment on file for each applicable site?

  Yes

  No

  N/A

• Is there an accurate inventory of Government owned equipment on file for each facility?

  Yes

  No

  N/A

Preventive Maintenance

• Has a Field Office inspection program been established, implemented and documented to ensure that preventive maintenance is accomplished in accordance with the approved vendor PM program (quarterly or manufacture recommendation)?

  Yes

  No

  N/A

• Is there documentation of kitchen exhaust hood cleaning (Hoods are to be cleaned by a certified Contractor at a minimum, every six (6) months)?

  Yes

  No

  N/A

• Does each of the food service vendors have a preventive maintenance program in place?

  Yes

  No

  N/A

• Is there documentation on Hood fire suppression system maintenance performed within the last six (6) months?

  Yes

  No

  N/A

Administrative

• Are copies of GSA licenses and scopes of work on file, if the machines are privately operated?

  Yes

  No

  N/A

• Are vending machines in leases being inspected at a minimum on a semi-annual basis and deficiencies documented?

  Yes

  No

  N/A

• Are vending machines in owned Federal buildings being inspected at a minimum on a semi-annual basis and deficiencies documented?

  Yes

  No

  N/A

• Have the identified deficiencies on the Field Office inspection reports been corrected by the vendor?

  Yes

  No

  N/A

• Has the Field Office documented their re-inspection results in a timely manner?

  Yes

  No

  N/A

• Are copies of the Randolph- Sheppard permits and scope of work on file?

  Yes

  No

  N/A

Facilities

• Do all cold beverage machines have energy saving Vending Misers installed?

  Yes

  No

  N/A

• Is the vendor's contact name and phone number posted on or near the vending machines?

  Yes

  No

  N/A

• Is the vending machine surrounding area clean?

  Yes

  No

  N/A

Health Unit

• Is the Health Unit staff satisfied with the services provided by the Field Office

  Yes

  No

  N/A

Fitness Center

• Are completed copies of the contract, modifications, scope of work and all related documentation on file?

  Yes

  No

  N/A

• Is there an accurate inventory of Government owned equipment on file for each applicable site?

  Yes

  No

  N/A

• Is there an accurate inventory of vendor owned equipment on file for each applicable site?

  Yes

  No

  N/A

• Are field office inspections performed and documented at least quarterly?

  Yes

  No

  N/A

• Are inspection report deficiencies corrected in a timely manner?

  Yes

  No

  N/A

• Does the vendor have a preventive maintenance program in place for the fitness center equipment?

  Yes

  No

  N/A

• Are staff members certified (CPR, First Aid,etc.)?

  Yes

  No

  N/A

Shoe Shine Stand

• Is the current license, scope of work and corresponding documentation on file?

  Yes

  No

  N/A

• Are the vendor hours of operation posted?

  Yes

  No

  N/A

• Is the name of the vendor and contact phone numbers visibly posted?

  Yes

  No

  N/A

• Are the areas around the shoe shine stand presentable?

  Yes

  No

  N/A

Photo Stand

• Is the current license, scope of work and corresponding documentation on file?

  Yes

  No

  N/A

• Are the vendor's hours of operation posted?

  Yes

  No

  N/A

• Are the prices posted?

  Yes

  No

  N/A

• Are the areas around the photo stand presentable?

  Yes

  No

  N/A

MSDS

• Are the Concessions MSDS sheets included in the Field Office Master MSDS file?

  Yes

  No

  N/A

• Does each food service vendor have current Material Safety Data Sheets (MSDS) in a centrally accessible area inside the food service facility?

  Yes

  No

  N/A

Pest Control

• Are Pest Control contracts and inspection logs in the files?

  Yes

  No

  N/A

• Who performs Pest Control (Vendor or Government?)

  Vendor

  Governmenet

• Is pest control being performed routinely?

  Yes

  No

  N/A

• Are there currently any Projects (new construction or renovation)?

  Yes

  No

  N/A

• Is there a project file in place with all required documentation (drawings, contracts, purchase agreements, project correspondence, etc)?

  Yes

  No

  N/A

• Has the Field Office been communicating (via e-mail, verbal, scheduled meetings) with the Regional Office?

  Yes

  No

  N/A

• Are projects entered in IRIS, if RPPD funding is not available?

  Yes

  No

  N/A

• Program Compliance

  Compliant

  Not Compliant

• Program Reviewer

  Sign

• Field Office Representative

  Sign