Title Page
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Site Conducted:
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Location being audited:
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Address:
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Auditee:
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E-mail address of Business Manager for Actions to be sent through to (Needs to be a individual address, not info@schoolname.sch.uk).
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Auditor:
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Date of Audit:
Section 1 - Opening Meeting
Introductions and format of the audit
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Introductions:
H&S Team
School Team -
The purpose of this audit is to ensure that the school/college is meeting its statutory requirements with regards to Health & Safety.
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Who has got overall responsibility for Health & Safety within the school/college (the Employer)?
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The audit is split into specific sections as follows:
Business Management
The Head Teacher/Business Manager will be required to answer questions and provide documentary evidence on school/college specific topics.
General Information
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Name of Head Teacher/Principal?
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Name of Business Manager?
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Total number of pupils enrolled in the school/college?
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Total number of staff working in the school/college?
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Age range of pupils/students:
- Nursery
- Pre-school
- EYFS
- Primary - Key Stage 1
- Primary - Key Stage 2
- Secondary
- College
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School/College Type:
- Community
- Community Special
- Voluntary Controlled
- Maintained Nursery
- Pupil Referral Unit
- Foundation
- Foundation Special
- Voluntary Aided
- Independant
- Academy
- Free School
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Are you a LA Maintained School?
3rd Party SLA's
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Do you have SLA's with any 3rd parties (i.e. H&S, Catering, Cleaning, Property Management, Security or other)?
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Health & Safety
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Who provides this service?
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What service agreement do you have?
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Catering
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Who provides this service?
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What service agreement do you have?
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Cleaning
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Who provides this service?
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What service agreement do you have?
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Property Management
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Who provides this service?
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What service agreement do you have?
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Security
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Who provides this service?
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What service agreement do you have?
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Other
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What service is provided?
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Who provides this service?
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What service agreement do you have?
General Notes
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Section 2 - Business Management
2.1 - Safety Policy
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2.1.1 - Is there a copy of the current version of the Health & Safety Policy available?
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2.1.2 - Are all employees aware of the H&S policy?
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2.1.3 - Is there a clear, written allocation of the health and safety responsibilities?
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2.1.4 - Are employees given specific health & safety information? e.g. employee handbook
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2.1.5 - How are Health & Safety matters discussed with staff?
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2.1.6 - Have all employees got access to relevant safety documents and guidance?
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2.1.7 - Is there a Health & Safety Law poster displayed in employee areas?
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Section 2.1 - Any other relevant deficiencies observed, not covered above:
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Section 2.1 - Other deficiencies observed, not covered above:
2.2 - Risk Assessments
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2.2.1 - Are up to date, written Risk Assessments in place for the following significant risks:
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2.2.1a- Manual Handling
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2.2.1b - Working at Height
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2.2.1c - Lone Working
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2.2.1d - Wellbeing/Stress
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2.2.1e - New & Expectant Mother
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2.2.1f - Young Persons (if employed by the school)
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2.2.1g - Site Staff
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2.2.1h - Catering Staff (if employed by the school)
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2.2.1i - Cleaning Staff (if employed by the school)
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2.2.2 - In addition to above significant risks, the following risk assessments were also available during the audit:
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2.2.3 - Are risk assessments reviewed periodically, following accidents and following changes of work practices?
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2.2.3.1 - Who are risk assessments reviewed by?
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2.2.4 - Are risk assessments approved by an appropriate person?
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2.2.4.1 - Who are risk assessments approved by?
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2.2.5 - Who is involved in compiling risk assessments?
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2.2.6 - Is there evidence of training/competency to carry out risk assessments?
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2.2.7 - Is there evidence that risk assessments have been communicated to all relevant staff?
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2.2.7.1 - How are risk assessments communicated to staff?
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2.2.8 - Does the school use the HSE classroom checklist/similar equivalent for low risk areas?
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2.2.9 - Do you use a risk assessment approach when planning and delivering school events?
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2.2.10 - Do you use a risk assessment approach when planning and arranging Work Experience placements offsite?
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2.2.11 - Do you use a risk assessment approach when planning activities involving pets or other animals?
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2.2.12 - Is there evidence that Work at Height tasks carried out by the Site Manager are covered by a Risk Assessment?
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2.2.13 - Is there evidence that all high risk activities carried out by the Site Manager are covered by a suitable risk assessment?
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2.2.13.1 - List examples seen:
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Section 2.2 - Any other relevant deficiencies observed, not covered above:
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Section 2.2 - Other deficiencies observed, not covered above:
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The answers above are based on a brief review of risk assessments at the time of this audit. An in-depth review of documentation is outside the scope of this audit, unless otherwise stated.
2.3 - Accident and Incident Reporting
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2.3.1 - How do you record accidents/incidents within school?
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2.3.2 - Are all relevant accidents/incidents reported to the health and safety team to enable HSE notification within specified time scales?
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2.3.3 - Are all accidents/incidents evaluated at least annually, patterns & trends identified and preventative action taken?
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2.3.4 - Are all serious accidents investigated by an appropriate person?
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2.3.4.1 - Who is responsible for investigating accidents?
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Section 2.3 - Any other relevant deficiencies observed, not covered above:
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Section 2.3 - Other deficiencies observed, not covered above:
2.4 - Emergency Arrangements
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2.4.1 - Does the school have a critical incident plan/similar document, in place to deal with serious and imminent danger?
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2.4.1a - Documents reviewed at time of audit:
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2.4.2 - Are specific personnel aware of their responsibility in the event of an emergency?
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2.4.3 - Have fire wardens been appointed?
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2.4.4 - Is appropriate evacuation equipment (e.g. Evac Chairs) available to deal with emergencies?
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2.4.4.1 - Are key personnel trained in the use of evacuation equipment?
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2.4.5 - Are PEEP's in place for any staff or pupils that may require them?
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2.4.6 - Are visitors, contractors and temporary employees made aware of evacuation procedures?
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2.4.6.1 - How are people made aware of evacuation procedures?
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2.4.7 - Are there written evacuation procedures posted in appropriate locations?
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2.4.8 - If the workplace is shared, are emergency arrangements communicated and co-coordinated with neighbours?
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Section 2.4 - Any other relevant deficiencies observed, not covered above:
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Section 2.4 - Other deficiencies observed, not covered above:
2.5 - First Aid
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2.5.1 - Are there adequate numbers of trained personnel to render first aid readily available (including paediatric, where appropriate)?
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2.5.1.1 - Has a first aid needs risk assessment been undertaken?
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2.5.2 - Are there adequate numbers of nominated persons to maintain first aid boxes and records?
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2.5.3 - First aid supplies are readily available, well stocked and in date?
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2.5.4 - Are there adequate facilities available for the disposal of sharps (if required)?
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2.5.5. - Does the school have a defibrillator on site?
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2.5.5.1 - Are procedures in place and records kept, for checking the status of defibrillator (including pads and battery life) on a weekly basis?
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Section 2.5- Any other relevant deficiencies observed, not covered above:
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Section 2.5 - Other deficiencies observed, not covered above:
2.6 - Medication Procedure
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2.6.1 - Is there a medication policy in place?
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2.6.2 - Are an appropriate amount of staff authorised to administer medication?
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2.6.3 - Is medication stored in a locked medication cabinet or separate lockable fridge where necessary?
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2.6.4 - Do parents complete the required paperwork?
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2.6.5 - Is paperwork completed on receiving and administering medication?
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2.6.6 - Where required are individual health care plans implemented?
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2.6.6.1 - Do relevant staff have appropriate training to implement these health care plans?
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2.6.7 - Are out of date medicines or no longer needed medicines returned to parents?
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2.6.8a - What procedures are in place for dealing with allergies?
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2.6.8b - How is information received from parents about children who may suffer from allergies?
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2.6.8c - How is information on pupils suffering allergies kept up to date?
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2.6.8d - How is allergy information shared across school?
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Section 2.6 - Any other relevant deficiencies observed, not covered above:
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Section 2.6 - Other deficiencies observed, not covered above:
2.7 - Security and Violence at Work
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2.7.1 - Is there a signing in/out procedure in use?
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2.7.2 - Are there sufficient security arrangements to control access to school buildings?
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2.7.3 - Is there a clearly defined route between the site entrance(s) and reception, with access to children avoided where practicable?
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2.7.4 - Is there a Violence & Aggression at Work policy?
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2.7.5 - Are procedures in place for dealing with Violence at Work?
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Section 2.7 - Any other relevant deficiencies observed, not covered above:
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Section 2.7 - Other deficiencies observed, not covered above:
2.8 - Safety Representation/Inspections
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2.8.1 - At which senior level meetings is Health & Safety discussed at (i.e. Governor Meetings or H&S Committee)?
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2.8.2 - Is there a named governor with H&S responsibilities?
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2.8.2a - Name of H&S governor:
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2.8.3 - Is the governor involved in serious accident and incident investigations?
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2.8.4 - Is H&S an agenda item at SLT / Governors meetings?
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2.8.5 - Are safety inspections carried out by the Head/Business Manager/Governor and evidenced?
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2.8.6 - Has the governor undergone any specific Health & Safety training?
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Section 2.8 - Any other relevant deficiencies observed, not covered above:
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Section 2.8 - Other deficiencies observed, not covered above:
2.9 - General Training
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2.9.1 - Have all staff received Induction training?
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2.9.2 - Have all staff received H&S Awareness training, within the last 3 years?
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2.9.3 - Have all staff received Manual Handling training, within the last 3 years?
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2.9.4 - Have all staff received Working at Height training, within the last 3 years ?
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2.9.5 - Have all staff received Fire Awareness training, within the last 3 years?
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2.9.6 - Have all relevant teaching staff received COSHH training, within the last 3 years ?
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2.9.7 - Have all relevant staff received Food Hygiene training, within the last 3 years?
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2.9.8 - Have all relevant teaching staff received Risk Assessment training, within the last 3 years?
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2.9.9 - Have all relevant teaching staff received Fire Warden training, within the last 3 years?
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2.9.10 - Have all relevant teaching staff received Lone Working Awareness training, within the last 3 years?
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2.9.11 - Has the Site Manager completed Site Manager training, within the last 3 years?
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2.9.12 - Have all relevant cleaning/catering/site staff had training in the use of any Machinery, within the last 3 years?
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2.9.13 - Have all relevant staff had training in Sharps/Bio-Hazards, within the last 3 years?
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2.9.14 - Have senior staff/members of SLT received advanced Health & Safety training (eg. IOSH Managing Safely, NEBOSH Certificate)?
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2.9.15 - Are appropriate training records kept?
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Section 2.9 - Any other relevant deficiencies observed, not covered above:
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Section 2.9 - Other deficiencies observed, not covered above:
2.10 - Wellbeing
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2.10.1 - Is there a Wellbeing Policy in place?
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2.10.2 - Is there evidence that the Wellbeing Policy has been communicated to all staff?
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2.10.3 - Does the school have mechanisms in place to identify and act upon staff wellbeing issues or concerns?
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2.10.4 - Are there Procedures in place for managing staff wellbeing, where any issues or concerns have been highlighted?
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Section 2.10 - Any other relevant deficiencies observed, not covered above:
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Section 2.10 - Other deficiencies observed, not covered above:
2.11 - New and Expectant Mothers
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2.11.1 - Is there a New & Expectant Mother policy in place?
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2.11.2 - Are New & Expectant Mothers covered by a risk assessment?
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2.11.3 - Are managers aware of the need to modify tasks or consider alternative working arrangements depending on the findings of risk assessments?
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2.11.4 - Is there evidence that managers review New & Expectant Mother Risk Assessment with individuals?
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2.11.5 - What facilities are available for New & Expectant Mothers?
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Section 2.11 - Any other relevant deficiencies observed, not covered above:
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Section 2.11 - Other deficiencies observed, not covered above:
2.12 - Educational Visits
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2.12.1- Does the school have an Educational Visits Coordinators (EVC)?
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2.12.1.a - Name of EVC:
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2.12.1.b - Has EVC been trained/refresher trained within the last 3 years?
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2.12.2 - Are suitable and sufficient risk assessments carried out for all visits?
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2.12.3 - Who is responsible for authorising all high risk activities?
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2.12.4 - Are checks carried out to ensure providers and activity leaders are competent?
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2.12.5 - Does the school retain all documentation in relation to educational visits?
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2.12.6 - Are Procedures in place to communicate with parents in the event of an emergency while on an educational visit?
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2.12.7- Are parental consent forms completed for school visits?
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2.12.8 - Is a reputable coach operator used for school trips?
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2.12.8.1 - Name of coach operator:
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Section 2.12 - Any other relevant deficiencies observed, not covered above:
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Section 2.12 - Other deficiencies observed, not covered above:
2.13 - Display Screen Equipment (DSE)
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2.13.1 - Has a DSE Self-Assessment been carried out for relevant employees?
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2.13.2 - Have relevant employees received DSE awareness training/instruction?
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2.13.3 - What procedures are in place for employees that report any pain or discomfort that may be attributed to using the DSE?
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2.13.4 - Are full DSE assessments carried out by a competent person?
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Section 2.13 - Any other relevant deficiencies observed, not covered above:
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Section 2.13 - Other deficiencies observed, not covered above:
2.14 - Lettings
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2.14 - Does the school let out the premises or land to other users?
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2.14.1 - Does the school have a Lettings Policy?
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2.14.2 - Examples of organisations:
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2.14.3 - Examples of lettings:
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2.14.4 - Do 3rd party users provide school with copies of their activities Risk Assessments?
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Section 2.14 - Any other relevant deficiencies observed, not covered above:
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Section 2.14 - Other deficiencies observed, not covered above:
2.15 - Ponds
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2.15- Does the school have any Ponds?
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2.15.1 - Is access to the pond controlled and effectively closed off when not in use?
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2.15.2 - Are pupils adequately supervised when accessing the pond?
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2.15.3 - Are suitable infection control measures in place (i.e. plasters on wounds, hand washing etc.)?
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2.15.4 - Are pond edges that are open for pond dipping etc. gently sloping or flat and well defined?
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2.15.5 - Where access is not required or where the edge is steep, is there a protective barrier?
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2.15.6 - Is there clear signage at the access points to the pond?
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2.15.7 - Do pupils and staff accessing the pond wear suitable footwear?
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2.15.8 - Does the school have an operating policy and an emergency action plan?
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2.15.9 - Is suitable rescue equipment i.e. Reach pole, Throw line etc. available?
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2.15.10 - Do staff have awareness training on the emergency action plan, including use of any rescue equipment?
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Section 2.15 - Any other relevant deficiencies observed, not covered above:
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Section 2.15 - Other deficiencies observed, not covered above:
2.16 - Control of Contractors
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2.16.1 - Who is involved in preparing specifications for major works?
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2.16.2 - Are all contractor competences checked, prior to commencement of works?
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2.16.2.1 - Checked by:
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2.16.3 - Are job specific method statements and risk assessments obtained from contractors, checked by a competent person and communicated to the school/college?
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2.16.3.1 - By who?
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2.16.4 - Are meetings held directly with the contractor to discuss the intended work and how it will affect normal school/college operation?
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2.16.5 - Are contractors monitored whilst undertaking work?
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2.16.5.1 - By who?
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2.16.6 - How are high risk activities controlled on site?
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Section 2.16 - Any other relevant deficiencies observed, not covered above:
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Section 2.16 - Other deficiencies observed, not covered above:
2.17 - Driving at Work/Minibuses
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2.17.1 - Does the school own any vehicles?
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Select Vehicle:
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Minibus
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2.17.1.1.1 - Are all drivers' licences checked to ensure they have the right class of license to drive a minibus (i.e. D or D1 on the license or they passed their test pre-January 1997)?
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2.17.1.1.2 - Are all minibus drivers MIDAS trained?
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2.17.1.1.3 - Are suitable and sufficient risk assessments carried out for the use of the minibus?
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2.17.1.1.4 - Have all minibus drivers signed a disclaimer to confirm they are medically fit to drive?
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2.17.1.1.5 - Are pre-use checks of the minibus carried out before each use and fully documented?
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2.17.1.1.6 - Does the minibus have current road tax, insurance and MOT?
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2.17.1.1.7 - Are seatbelts fitted to the minibus?
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2.17.1.1.8 - Does the minibus carry a first aid kit, fire extinguisher, high-viz vest and warning triangle?
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2.17.1.1.9 - Are powered lifts tested and thoroughly inspected every 6 months and documents available?
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Other
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Details of other:
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2.17.2 - Does the school allow staff to transport pupils in their own private vehicles?
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2.17.2.1 - Does the school have a risk assessment in place for staff to transport pupils?
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2.17.2.2 - Has the school checked staff who transport pupils have fully comprehensive in-date insurance, with business use?
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2.17.2.3 - Has the school checked staff who transport pupils are 21 or over and have a minimum of 3 years driving experience?
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2.17.2.4 - Has the school checked staff who transport pupils, have a taxed and MOT'd vehicle?
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2.17.2.5 - Has the school obtained a signed disclaimer to confirm staff who transport pupils in their vehicles are medically fit to drive?
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2.17.2.6 - Has the school obtained explicit parental consent for pupils to travel in private vehicles?
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Section 2.17 - Any other relevant deficiencies observed, not covered above:
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Section 2.17 - Other deficiencies observed, not covered above:
2.18 - Swimming & Water Safety (Curriculum Swimming)
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2.18.1 - Does the school do swimming as part of the curriculum?
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2.18.1.1 - Does the school have an SLA with Oldham Schools Swimming Service?
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2.18.1.2 - Has the school read the Oldham Council School Swimming and Water Safety guidance?
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2.18.1.3 - Does the school have a 'Swimming and Water Safety policy'?
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2.18.1.4 - Does the school have a nominated member of staff who is delegated the responsibility of 'Teacher in Charge of School Swimming and Water Safety'?
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2.18.1.4.1 - Name of member of staff:
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2.18.1.5 - Does the school have a School Swimming folder, kept in a central location and available to more than one person?
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2.18.1.5.1 - Does the School Swimming Folder contain the following documents: School Swimming and Water Safety guidance document, Swimming Risk Assessment, Normal operating procedures (NOP) for pool used, Emergency action plan (EAP) for pool used, Copies of training certificates, Signed and dated copy of the pool hire agreement, Copy of leisure providers insurance?
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2.18.1.5.2 - Is there evidence that all relevant staff have read and understood the contents of the School Swimming Folder?
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2.18.1.6 - Have school staff/volunteers who assist on poolside completed a 'Reach & Rescue' course, within the last 3 years?
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2.18.1.7 - Are registers for each class swimming, taken to the pool. These should include any medical conditions, additional needs and swimming ability?
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Section 2.18 - Any other relevant deficiencies observed, not covered above:
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Section 2.18 - Other deficiencies observed, not covered above:
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2.18.1.1a - Does the school have an SLA with Oldham Community Leisure (OCL)?
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2.18.1.2 - Has the school read the Oldham Council School Swimming and Water Safety Guidance?
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2.18.1.3 - Does the school have a 'Swimming and Water Safety policy?
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2.18.1.4 - Does the school have a nominated member of staff who is delegated the responsibility of 'Teacher in Charge of School Swimming and Water Safety?
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2.18.1.4.1 - Name of member of staff:
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2.18.1.5 - Does the school use 'Swimphony' for all school activities?
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2.18.1.6 - Does the school have a School Swimming folder, kept in a central location and available to more than one person?
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2.18.1.6.1 - Does the School Swimming Folder contain the following documents: School Swimming and Water Safety guidance document, Swimming Risk Assessment, Normal operating procedures (NOP) for pool used, Emergency action plan (EAP) for pool used, Copies of training certificates, Signed and dated copy of the pool hire agreement, Copy of leisure providers insurance?
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2.18.1.6.2 - Is there evidence that all relevant staff have read and understood the contents of the School Swimming Folder?
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2.18.1.6.3 - Are registers for each class swimming, taken to the pool. These should include any medical conditions, additional needs and swimming ability?
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Section 2.18 - Any other relevant deficiencies observed, not covered above:
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Section 2.18 - Other deficiencies observed, not covered above:
Section 3 - Cleaning
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3a - Does the school/college buy cleaning services from Oldham Council?
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Cleaning is provided by Oldham Council Cleaning Services.
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3b - Does the school/college buy cleaning services from any other 3rd party?
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3b.1 - Who provides the cleaning service?
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3b.2 - What agreement have you entered into?
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N.B. It is assumed that a full compliance check was carried out on this supplier, prior to appointment of contract.
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School/College employs own cleaning staff.
3.1 - Equipment
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3.1.1 - Are maintenance records available for cleaning machines (where applicable)?
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3.1.1a - Who carries out the maintenance?
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3.1.1b - When was the last maintenance carried out?
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3.1.2 - Are adequate warning signs displayed on machinery (where aplicable)?
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3.1.3 - Are keys for machinery adequately controlled (where applicable)?
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3.1.4 - Are wet floor signs used during and after cleaning an area of flooring?
3.2 - Waste
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3.2.1 - Are external bins safely accessible by cleaning staff?
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3.2.2 - Are suitable arrangements in place for the safe disposal of Sharps/Bio hazards?
3.3 - Working at Height
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3.3.1 - Do you carry out any Working at Height?
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3.3.2 - Are there ladders or other suitable equipment available to carry out Working at Height?
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3.3.3 - Is equipment stored correctly when not in use?
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3.3.4 - Are regular ladder checks carried out?
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3.3.5 - Have you been suitably trained to Work at Height?
3.4 - COSHH
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3.4.1 - Are all hazardous products suitably labelled?
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3.4.2 - Are all hazardous products adequately stored?
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3.4.3 - Is suitable PPE available where required?
3.5 - Storage
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3.5.1 - Is there adequate storage available?
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3.5.2 - Are sluice sinks available for cleaning staff to use?
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3.5.3 - Is the store room fitted with suitable shelving?
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3.5.4 - Are all cleaning rooms kept clean and tidy?
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3.5.5 - Are all cleaning rooms kept locked shut?
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Section 3 - Any other relevant deficiencies observed, not covered above:
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Section 3 - Other deficiencies observed, not covered above:
Section 4 - Catering
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4a - Does the school buy into the Catering Services provided by Oldham Council?
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Catering for the school is provided by Oldham Council Education Catering Services.
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4b - Does the school/college buy catering services from any other 3rd party
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4b.1 - Who provides the catering service?
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4b.2 - What agreement have you entered into?
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N.B. It is assumed that a full compliance check was carried out on this supplier, prior to appointment of contract.
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School/College employs own catering staff.
4.1 - Working at Height
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4.1.1 - Do you carry out any Working at Height (e.g. Cleaning) in the kitchen?
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4.1.2 - Who carries out high level cleaning (e.g. tops of fridges/freezers, Canopies etc.)?
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4.1.3a - What work do you carry out?
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4.1.3b - Are there ladders or other suitable equipment available to carry out this work?
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4.1.3c - Is the equipment stored correctly when not in use?
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4.1.3d - Are regular ladder checks carried out?
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4.1.3e - Have you been suitably trained to carry out this work?
4.2 - First Aid Procedures
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4.2.1 - Is specific first aid equipment (blue plasters, burns gel etc.) available, suitable for Catering use?
4.3 - Building Fabric
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4.3.1 - Is there sufficient ventilation in the kitchen?
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4.3.2 - Is there any means of controlling temperature in the kitchen?
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4.3.3 - Are the facilities/equipment available fit for purpose and in a good state of repair?
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4.3.4 - Are lighting levels adequate in the kitchen?
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4.3.5 - Is the floor type suitable for the environment?
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4.3.6 - Is the floor free from defects?
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4.3.7 - How do you deal with spillages?
4.4 - Fire
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4.4.1 - Is there a deep fat fryer in use in the kitchen?
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4.4.2 - Is there a wet chemical fire extinguisher available in the kitchen?
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4.4.3 - Is there adequate provision for dealing with waste oil?
4.5 - Storage
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4.5.1 - Is there adequate storage for food stuffs available?
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4.5.1a - Is the storage close to the external delivery door?
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4.5.1b - Is the store room fitted with suitable shelving?
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4.5.2 - Is there a chill room/walk in fridge/freezer?
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4.5.2a - Is there adequate means of escape from chill room/walk in fridge/freezer?
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4.5.3 - Is there adequate storage for equipment?
4.6 - Dining Area
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4.6.1 - Is there a permanently set up dining area?
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4.6.2 - Dining equipment maintained by:
4.7 - COSHH
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4.7.1 - Are all hazardous substances used by Catering included in the main COSHH Register?
4.8 - Equipment
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4.8.1 - Are guards fitted to machines (where applicable)?
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4.8.2 - Is adequate warning signage displayed (where appropriate)?
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4.8.3 - Are all mobile benches fitted with working brakes?
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4.8.4 - Is catering equipment in a good state of repair?
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4.8.5 - Are emergency stops/shut offs available for gas/electric/water and do staff know the locations and how to operate?
4.9 - Waste
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4.9.1 - Is there easy access to the external bin area from the kitchen?
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Section 4 - Any other relevant deficiencies observed, not covered above:
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Section 4 - Other deficiencies observed, not covered above:
Section 5 - Summary
Summary of audit
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At the beginning of the report you will see two boxes marked 'Flagged Items' and 'Actions'
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A' Flagged Item', indicates a major non-conformance and could mean your school is working unsafely or even breaking the law.
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An 'Action', indicates issues identified during the inspection that require improvements.
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Timescales for addressing Actions:
Signature
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Auditors Signature